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Ricoh Aficio MP 5000B General Settings Guide - Page 223

Registering Addresses and Users for Facsimile/Scanner Functions, Address Book

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7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings, see "Accessing User Tools". Address Book This section describes Address Book settings. Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. • Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be held responsible for any damages resulting in data loss. You can register and manage the following items in the Address Book: Names You can register the name of the user and the key display. This is the basic information required for managing users of the machine. 7 To register a fax number or e-mail address in the address book, you must register information such as the user name and destination name in advance. Auth. Info You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server. 221

Section	Page
9040/9040b/9050/9050b/MP 4000/MP 4000B/MP 5000/MP 5000B/LD040/LD040B/LD050/LD050B/Aficio MP 4000/4000B/5000/5000B Operating Instructions <General Settings Guide>	1
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	12
Symbols	12
Display Panel	13
Accessing User Tools	14
Changing Default Settings	14
Quitting User Tools	15
Menu Protect	16
1. Connecting the Machine	17
Connecting to the Interfaces	17
Connecting to the Ethernet Interface	18
Connecting to the Gigabit Ethernet Interface	19
Connecting to the USB Interface	21
Connecting to the IEEE 1284 Interface	22
Connecting to the Wireless LAN Interface	23
Setup Procedure	23
Checking the Signal	24
Network Settings Required to Use the Printer/LAN-Fax	25
Ethernet	25
Wireless LAN	26
Network Settings Required to Use Internet Fax	28
Ethernet	28
Wireless LAN	30
Network Settings Required to Use E-mail Function	32
Ethernet	32
Wireless LAN	33
Network Settings Required to Use Scan to Folder Function	36
Ethernet	36
Wireless LAN	37
Network Settings Required to Use the Network Delivery Scanner	39
Ethernet	39
Wireless LAN	40
Network Settings Required to Use Network TWAIN Scanner	42
Ethernet	42
Wireless LAN	43
Network Settings Required to Use Document Server	45
Ethernet	45
Wireless LAN	46
Using Utilities to Make Network Settings	48
Interface Settings	48
File Transfer	54
Connecting the Machine to a Telephone Line and Telephone	57
Connecting the Telephone Line	57
Selecting the Line Type	58
Connecting the Optional Handset or an External Telephone	58
2. System Settings	61
General Features	61
Output Tray Settings	64
Tray Paper Settings	65
Timer Settings	69
Interface Settings	71
Network	71
Parallel Interface	74
Wireless LAN	75
Print List	77
File Transfer	79
Administrator Tools	86
Programming the LDAP server	95
Programming the LDAP server	95
Changing the LDAP server	99
Deleting the LDAP server	99
Programming the Realm	101
Programming the Realm	101
Changing the Realm	102
Deleting the Realm	103
3. Copier/Document Server Features	105
General Features	105
Reproduction Ratio	109
Edit	111
Stamp	117
Background Numbering	117
Preset Stamp	117
User Stamp	119
Date Stamp	120
Page Numbering	121
Input/Output	123
Settings for the Document Server	125
4. Facsimile Features	127
General Settings	127
Scan Settings	130
Send Settings	131
Reception Settings	134
Initial Settings	139
Reception File Setting	145
Reception Report e-mail	146
SMTP Reception File Delivery Settings	147
Program / Change / Delete Scan Size	150
Deleting a Scan Size	151
Registering Fax Information	152
Registering Fax Information	153
Registering a Fax Header	153
Registering an Own Name	154
Registering an Own Fax Number	154
Changing Fax Information	154
Deleting Fax Information	155
Forwarding	156
Programming an End Receiver	156
Quitting the Forwarding Function	159
Forwarding Mark	159
Parameter Settings	161
User Parameter List	161
Changing the User Parameters	169
Special Senders to Treat Differently	171
Authorized Reception	172
Reception File Print Quantity	173
Forwarding	173
Print 2 Sided	173
Memory Lock	174
Paper Tray	174
Programming/Changing Special Senders	174
Authorized Reception per Sender	176
Reception File Print Qty per Sender	177
Forwarding per Sender	177
Print 2 Sided per Sender	180
Memory Lock per Sender	180
Paper Tray per Sender	180
Programming Initial Set Up of a Special Sender	181
Deleting a Special Sender	183
Box Settings	185
Programming/Changing Personal Boxes	185
Deleting Personal Boxes	189
Programming/Changing Information Boxes	190
Deleting Information Boxes	192
Programming/Changing Transfer Boxes	193
Deleting Transfer Boxes	197
Printing the Box List	198
5. Printer Features	201
List / Test Print	201
Printing the Configuration Page	202
Interpreting the configuration page	202
Maintenance	204
System	205
Host Interface	209
PCL Menu	210
PS Menu	212
PDF Menu	213
6. Scanner Features	215
General Settings	215
Scan Settings	217
Send Settings	219
7. Registering Addresses and Users for Facsimile/Scanner Functions	223
Address Book	223
Managing names in the Address Book	226
Sending fax by Quick Dial	226
Sending e-mail by Quick Dial	227
Sending received fax documents or scanned files to a shared folder directly	227
Preventing unauthorized user access to shared folders from the machine	227
Managing users and machine usage	227
Registering Names	229
Registering Names	229
Changing a Registered Name	230
Deleting a Registered Name	231
Authentication Information	233
Registering a User Code	233
Changing a User Code	235
Deleting a User Code	236
Displaying the Counter for Each User	237
Printing the Counter for Each User	238
Printing the Counter for All Users	239
Clearing the Number of Prints	240
Fax Destination	242
Fax Destination	244
Registering a Fax Destination	244
Changing a Fax Destination	245
Using a Fax Destination as a sender	246
To change the fax number	246
To change the line	246
To program the SUB Code	247
To program the SEP Code	247
To set the International TX Mode	247
To select the Fax Header	248
To set label insertion	248
Deleting a Fax Destination	248
IP-Fax Destination	250
Registering an IP-Fax Destination	250
Changing a Registered IP-Fax Destination	251
Using the IP-Fax Destination as the sender	253
To change the IP-Fax Destination	253
To change the protocol	253
To program the SUB Code	253
To program the SEP Code	254
To set the International TX Mode	254
To select the Fax Header	254
To set label insertion	254
Deleting a Registered IP-Fax Destination	255
E-mail Destination	257
Registering an E-mail Destination	257
Changing an E-mail Destination	259
Using the e-mail address as the sender	260
Deleting an E-mail Destination	260
Registering Folders	262
Using SMB to Connect	262
Registering an SMB Folder	262
Locating the SMB folder manually	264
Locating the SMB folder using Browse Network	265
If a Login Screen Appears	265
Changing an SMB Folder	266
To change the protocol	267
Deleting an SMB registered folder	267
Using FTP to Connect	268
Registering an FTP Folder	269
Changing an FTP Folder	271
Changing the protocol	272
Changing the registered FTP folder	272
Deleting an FTP Folder	272
Using NCP to Connect	273
Registering an NCP Folder	274
Locate the NCP folder manually	275
Locating the NCP folder using Browse Network	276
Changing an NCP registered folder	276
Changing the protocol	278
Deleting an NCP Folder	278
Registering Names to a Group	280
Registering a Group	280
Registering Names to a Group	281
Adding a Group to Another Group	283
Displaying Names Registered in a Group	284
Removing a Name from a Group	285
Deleting a Group Within Another Group	286
Changing a Group Name	287
Deleting a Group	288
Registering a Protection Code	290
Registering a Protection Code to a Single User	290
Registering a Protection Code to a Group User	291
Registering SMTP and LDAP Authentication	293
SMTP Authentication	293
LDAP Authentication	294
8. Other User Tools	297
Changing the Display Language	297
Inquiry	298
Counter	300
Displaying the Total Counter	300
9. Appendix	301
Copyrights	301
expat	301
NetBSD	301
Sablotron	303
JPEG LIBRARY	304
SASL	304
MD4	305
MD5	305
Samba(Ver 3.0.4)	305
RSA BSAFE®	306
Open SSL	306
Open SSH	308
Open LDAP	312
Heimdal	313
IPSTM print language emulations	313

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7. Registering Addresses and Users for

Facsimile/Scanner Functions

This chapter describes how to register destinations and users in the Address Book. For details on how to

access System Settings, see "Accessing User Tools".

Address Book

This section describes Address Book settings.

Registering information such as the names of users and their e-mail addresses in the Address Book allows

you to manage them easily.

•

Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure.

The manufacturer shall not be held responsible for any damages resulting in data loss.

You can register and manage the following items in the Address Book:

Names

You can register the name of the user and the key display. This is the basic information required for

managing users of the machine.

To register a fax number or e-mail address in the address book, you must register information such

as the user name and destination name in advance.

Auth. Info

You can register user codes in order to restrict particular functions to certain users, and to check their

use of each function. You can also register login user names and login passwords to be used when

sending e-mail, sending to folders, or accessing an LDAP server.

221