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Brother International MFC-J4710DW Software Users Manual - English - Page 201

Scan to File, Scan to OCR, For MFC-J4510DW/J4710DW

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USB cable scanning NOTE • You can change the Scan button settings using your Brother machine - however, these changes are only temporary. If you want to make permanent changes, use the ControlCenter software. (For Windows®, see Configuring the Scan button settings on page 75 when choosing Home Mode, and see Configuring Scan button settings on page 90 when choosing Advanced Mode. For Macintosh, see Configuring Scan button settings on page 170.) • (Windows®) Nuance™ PaperPort™ 12SE must be installed on your computer. • (Macintosh) You must download Presto! PageManager and install it on your computer for the OCR feature to work from the Scan button or ControlCenter2. For installation information see Using Presto! PageManager on page 157. • The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese, Danish, Swedish, Japanese, Traditional Chinese, Simplified Chinese and Korean. Scan to File 12 You can scan a black and white or a color document into your computer and save it as a file in the folder you choose. The file type and specific folder are based on your chosen settings in the Scan to File configuration screen of ControlCenter. (For Windows®, see Configuring the Scan button settings on page 75 when choosing Home Mode, and see Configuring Scan button settings on page 90 when choosing Advanced Mode. For Macintosh, see Configuring Scan button settings on page 170.) For MFC-J4510DW/J4710DW a Load your document. b Press (Scan). 12 12 c Swipe left or right to display (to File). d Press (to File). The icon moves to the middle and is highlighted in blue. e Press OK. Do one of the following:  If you want to use the default settings, go to k.  If you want to change the default settings, go to f. f Press Options. g (For MFC-J4710DW) If you want to use 2-sided scanning, press 2-sided Scan. 193

Section	Page
Software User’s Guide	1
Applicable models	2
Definitions of notes	2
Compilation and publication notice	2
IMPORTANT NOTE	2
Table of Contents	3
Windows®	9
1 Printing	10
Using the Brother printer driver	10
Features	10
Choosing the right type of paper	11
Simultaneous printing, scanning and faxing	11
Clearing data from the memory	11
Status Monitor	12
Monitoring the machine’s status	12
Popup on Error	13
Printer driver settings	14
Accessing the printer driver settings	14
Basic tab	15
Media Type	16
Print Quality	16
Paper Size	17
To do borderless printing	18
Color Mode	18
Orientation	18
Copies	19
Collate	19
Reverse Order	19
Multiple Page	19
Page Order	20
Border Line	20
2-sided / Booklet	20
Paper Source (For MFC-J4610DW/J4710DW)	21
Print Preview	21
Advanced tab	23
Color/Grayscale	24
Color Settings	24
Color Enhancement (True2Life)	25
Ink Save Mode	25
Use Watermark	26
Watermark Settings	27
Header-Footer Print	29
Other Print Options	30
Print Profiles tab	35
Add Profile	36
Delete Profile	36
Maintenance tab	37
Support	38
Using FaceFilter Studio for photo printing by REALLUSION	39
Starting FaceFilter Studio with your Brother machine turned on	40
Starting FaceFilter Studio when your Brother machine is turned off	41
Printing an image	42
Smart Portrait	44
Red-eye Reduction	44
Print Expression List	45
Uninstalling FaceFilter Studio	45
2 Scanning	46
Scanning a document using the TWAIN driver	46
Scanning a document into the computer	46
Pre-Scanning to crop a portion you want to scan	48
Auto Crop	49
Guidelines for Auto Crop	49
Settings in the Scanner Setup dialog box	51
Scan (Image Type)	51
Resolution	51
Scan Type	51
Reduce Noise	52
Auto Crop	52
Brightness	52
Contrast	52
Document Size	53
Scanning a document using the WIA driver	55
WIA compliant	55
Scanning a document into the computer	55
Pre-Scanning and cropping a portion using the scanner glass	57
Scanner Utility	58
Scanning a document using the WIA driver (Windows® Photo Gallery and Windows® Fax and Scan users)	60
Scanning a document into the computer	60
Pre-Scanning and cropping a portion using the scanner glass	62
Using Nuance™ PaperPort™ 12SE	63
Viewing items	63
Organizing your items in folders	64
Quick links to other applications	64
Nuance™ PaperPort™ 12SE lets you convert image text into text you can edit	65
Importing items from other applications	65
Exporting items into other formats	65
Exporting an image file	65
Uninstalling Nuance™ PaperPort™ 12SE	66
(Windows® XP)	66
(Windows Vista® and Windows® 7)	66
Using BookScan Enhancer and Whiteboard Enhancer by REALLUSION	67
Installing BookScan Enhancer and Whiteboard Enhancer	67
3 ControlCenter4	68
Overview	68
Changing the user interface	68
Using ControlCenter4 in Home Mode	69
ControlCenter4 Features for Home Mode users	70
Photo tab	71
Copying images from a memory card or USB Flash memory drive	71
Opening the ControlCenter4 folder tree	71
Opening the folder tree	72
Printing images	72
Editing images	72
Attaching images to E-mail	73
Opening images with an application	73
Scan tab	74
File types	75
Document Size	75
Advanced Settings	75
Saving the scanned image	76
Printing the scanned image	76
Opening the scanned image with an application	77
Attaching the scanned data to E-mail	77
Using the OCR feature	78
PC-FAX tab (For MFC models)	79
Sending an image file from your computer	80
Sending a scanned image	80
Viewing and printing received PC-FAX data	80
Device Settings tab	82
Configuring Remote Setup (For MFC models)	82
Accessing Address Book (For MFC models)	82
Configuring the Scan button settings	83
Launching the BRAdmin utility	84
Support tab	86
Opening ControlCenter Help	86
Using the Brother Solutions Center	86
Accessing the Brother CreativeCenter	86
Using ControlCenter4 in Advanced Mode	87
ControlCenter4 Features for Advanced Mode users	88
Scan tab	89
File types	90
Document Size	90
Advanced Settings	90
Opening the scanned image with an application	90
Using the OCR feature	90
Attaching the scanned data to E-mail	90
Saving the scanned image	91
How to change the default settings of each button	91
PC-Copy tab	92
Printing the scanned image	92
Photo tab	93
Printing/Editing images	93
Printing images	93
Editing images	94
Opening PCC folder (PCC: PhotoCapture Center™)	94
Copying files from PCC folder	94
Copying files to an application	94
PC-FAX tab (For MFC models)	95
Sending an image file from your computer	95
Sending a scanned image	95
Viewing and printing received PC-FAX data	95
Device Settings tab	97
Configuring Remote Setup (For MFC models)	97
Accessing Address Book (For MFC models)	97
Configuring Scan button settings	98
Launching the BRAdmin utility	99
Support tab	101
Opening ControlCenter Help	101
Using the Brother Solutions Center	101
Accessing the Brother CreativeCenter	101
Custom tab	102
Creating a Custom tab	102
Creating a Custom button	102
4 Remote Setup (For MFC models)	104
Remote Setup	104
5 Brother PC-FAX Software (For MFC models)	106
PC-FAX sending	106
Sending a file as a PC-FAX	106
Setting up user information	107
Sending setup	108
Setting up a cover page	109
Entering cover page information	109
Address Book	110
Brother Address Book	111
Setting up a member in the Address Book	111
Setting up a group for broadcasting	112
Editing member information	112
Deleting a member or group	112
Exporting the Address Book	113
Exporting the current Address Book	113
Importing to the Address Book	114
PC-FAX receiving	116
Enabling the PC-FAX Receiving software on your machine	117
(For MFC-J4510DW/J4710DW)	117
(For MFC-J4310DW/J4410DW/J4610DW)	117
Running the PC-FAX Receiving software on your computer	118
Setting up your computer	118
Configuring the Network PC-FAX Receiving Settings	120
Viewing new PC-FAX messages	121
6 PhotoCapture Center™	122
Using PhotoCapture Center™	122
For Network Users	123
7 Firewall settings (For Network users)	124
Before using the Brother software	124
Windows® XP SP2 or higher users	124
Windows Vista® users	126
Windows® 7 users	128
Apple Macintosh	133
8 Printing and Faxing	134
Setting up your computer	134
Choosing the right type of paper	134
Simultaneous printing, scanning and faxing	134
Clearing data from the memory	134
Status Monitor	135
Using the Brother printer driver	137
Choosing page setup options	137
To do borderless printing	139
2-sided Printing	140
Choosing printing options	141
Print Settings	142
Media Type	142
Print Quality	143
Color/Grayscale	143
Paper Source (For MFC-J4610DW/J4710DW)	143
Layout	144
Advanced settings	145
Color Settings	147
Advanced Color Settings	147
Sending a fax (For MFC models)	149
9 Scanning	153
Scanning a document using the TWAIN driver	153
Accessing the TWAIN driver	153
Scanning an image into your computer	154
Scanning a whole page	154
Pre-Scanning an image	154
Scanning a 2-sided document (For MFC-J4710DW)	155
Settings in the Scanner window	157
Resolution	157
Scan Type	157
Document Size	158
Adjusting the Image	158
Scanning a document using the ICA driver (Mac OS X v10.6.x, 10.7.x)	160
Choosing your machine from Print & Fax or Print & Scan	163
Using Presto! PageManager	165
Features	165
System requirements for Presto! PageManager	165
Technical support	166
10 ControlCenter2	168
Using ControlCenter2	168
Turning the AutoLoad feature off	168
SCAN	170
File types	171
Document Size	171
Advanced Settings	171
Image (example: Apple Preview)	172
OCR (word processing application)	174
E-mail	175
File	177
Changing the default settings of a button	178
Configuring Scan button settings	178
CUSTOM SCAN	180
File types	181
Document Size	181
Advanced Settings	181
User-defined button	181
Scan to Image/OCR/E-mail/File	182
COPY / PC-FAX (PC-FAX for MFC models) (Mac OS X v10.5.8, 10.6.x)	185
DEVICE SETTINGS	187
Remote Setup (For MFC models)	188
Address Book (For MFC models)	188
Ink Level	189
11 Remote Setup & PhotoCapture Center™	190
Remote Setup (For MFC models)	190
PhotoCapture Center™	192
For USB cable users	192
For network users	192
Using the Scan button	194
12 USB cable scanning	195
Using the Scan button over a USB cable connection	195
Scan to E-mail	196
Scan to Image	197
Scan to OCR	199
Scan to File	201
Scan to Media	204
How to set a new default for Scan to Media	207
13 Network Scanning	209
Before using Network Scanning	209
Network license (Windows®)	209
Configuring Network Scanning for Windows®	209
Configuring network scanning for Macintosh	212
Using the Scan button on your network	214
Scan to E-mail (PC)	214
Scan to E-mail Server (For MFC models)	216
Setting new default settings for Scan to E-mail Server	218
Scan to Image	219
Scan to OCR	221
Scan to File	223
Scan to FTP	226
Configuring the FTP Default Settings	227
Scan to FTP using FTP Server Profiles	228
Scan to Network (Windows®)	229
Configuring the Scan to Network Default Settings	230
Scan to Network using Scan to Network Profiles	231
Using Web Services for scanning on your network (Windows Vista® SP2 or later and Windows® 7)	234
Using Web Services for scanning on your network from a computer (Windows Vista® SP2 or later and Windows® 7)	234
Using Web Services for scanning on your network from the Brother machine (Windows Vista® SP2 or later and Windows® 7)	236
Configuring settings for scanning	237
Index	239