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HP 1250 User Guide - Page 34

Change settings on the HP Fax to receive faxes, Set the answer mode - fax user manual

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Note If you do not turn off the automatic fax reception setting in your modem software, the HP Fax will not be able to receive faxes. 6. Set the Answer Mode to Tel. 7. Run a fax test. You must be available to respond in person to incoming fax calls, or the HP Fax cannot receive faxes. Change settings on the HP Fax to receive faxes In order to receive faxes successfully, you need to change some settings on the HP Fax. If you are unsure which setting to choose for a specific fax option, see the fax setup information in the previous sections. ● Set the answer mode ● Set the number of rings before answering ● Change the answer ring pattern for distinctive ringing Set the answer mode The answer mode determines whether the HP Fax answers incoming calls or not. The following modes are available: Fax The HP Fax will automatically answer incoming calls and receive faxes after the number of rings specified by the Rings to Answer setting. This is the default setting. FaxTel (handset model only) The HP Fax automatically answers all incoming calls using the Rings to Answer setting. If the call is a fax call, the HP Fax will receive the fax. If the call is a voice call, the HP Fax will create a special ring to indicate it is a voice call. You will need to answer the incoming voice call using the attached handset. Note If the HP Fax determines the call is a voice call, only the HP Fax will ring with the special ring tone. The other phones on the same phone line will not ring at all. You will not be able to pick up the voice call using the other phones. Tel The HP Fax will not answer calls. You will need to receive faxes manually. AnswerMachine The HP Fax will monitor the line when an incoming call is answered by a person or by the answering machine. If the HP Fax detects fax tones on the line, the HP Fax receives the fax. To set the answer mode 1. Press Answer Mode to scroll through the available modes on the HP Fax. 2. When the appropriate option for your setup is shown on the display, press OK to select it. Finish setup User Guide 31

Section	Page
Contents	4
HP Fax overview	6
The HP Fax at a glance	6
Control panel features	7
Menu overview	8
Copy Menu	9
Fax Menu	9
Setup Menu	9
Text and symbols	9
Enter text using the keypad on the control panel	10
Available symbols for dialing fax numbers	10
Find more information	12
Sources of information	12
Finish setting up the HP Fax	14
Set your preferences	14
Set your language and country/region	14
Set the date and time	14
Adjust the volume	15
Fax setup	15
Set up the HP Fax for faxing	16
Choose the correct fax setup for your home or office	16
Select your fax setup case	18
Case A: Separate fax line (no voice calls received)	20
Case B: Set up the HP Fax with DSL	21
Case C: Set up the HP Fax with a PBX phone system or an ISDN line	22
Case D: Fax with a distinctive ring service on the same line	22
Case E: Shared voice/fax line	23
Case F: Shared voice/fax line with voice mail	24
Case G: Fax line shared with computer dial-up modem (no voice calls received)	25
Case H: Shared voice/fax line with computer dial-up modem	26
Case I: Shared voice/fax line with answering machine	28
Case J: Shared voice/fax line with computer dial-up modem and answering machine	30
Case K: Shared voice/fax line with computer dial-up modem and voice mail	32
Change settings on the HP Fax to receive faxes	34
Set the answer mode	34
Set the number of rings before answering	34
Change the answer ring pattern for distinctive ringing	35
Test your fax setup	36
Set the fax header	36
Load originals and load paper	38
Load originals	38
Choose papers for copying	39
Recommended papers for copying	39
Papers to avoid	39
Load full-size paper	40
Avoid paper jams	41
Use the fax features	44
Send a fax	44
Send a basic fax	44
Send a fax manually	45
Send a fax using monitor dialing	46
Receive a fax	47
Receive a fax manually	47
Set up backup fax reception	48
Reprint received faxes from memory	48
Forward faxes to another number	49
Block junk fax numbers	50
Set the junk fax mode	50
Add numbers to the junk fax list	50
Remove numbers from the junk fax list	51
Print reports	52
Print fax confirmation reports	52
Print fax error reports	52
Stop faxing	53
Use the copy features	54
Make a copy	54
Change the copy settings	54
Stop copying	55
Maintain the HP Fax	56
Clean the HP Fax	56
Clean the glass strip	56
Clean the white strip	57
Clean the exterior	58
Print a self-test report	59
Work with print cartridges	59
Handle the print cartridges	60
Replace the print cartridges	60
Align the print cartridges	63
Clean the print cartridges	64
Clean the print cartridge contacts	64
Order supplies	66
Order paper, or other media	66
Order print cartridges	66
Order other supplies	66
Troubleshooting information	68
Setup troubleshooting	68
Hardware setup troubleshooting	68
Fax setup troubleshooting	71
The fax test failed	71
Operational troubleshooting	82
Paper troubleshooting	82
Clear paper jams	82
Print cartridge troubleshooting	85
HP warranty and support	86
Warranty	86
Warranty upgrades	86
Warranty information	87
Get support and other information from the Internet	88
Before you call HP customer support	88
Access your serial number and service ID	88
Call in North America during warranty	89
Prepare the HP Fax for shipment	89
Remove the print cartridges before shipment	89
Remove the control panel faceplate	90
Pack the HP Fax	90
Technical information	92
Paper specifications	92
Paper tray capacities	92
Paper sizes	92
Copy specifications	93
Fax specifications	93
Physical specifications	94
Power specifications	94
Environmental specifications	94
Memory specifications	94
Environmental product stewardship program	94
Protecting the environment	94
Ozone production	94
Energy consumption	95
Paper use	95
Plastics	95
Material safety data sheets	95
Hardware recycling program	95
HP inkjet supplies recycling program	95
Disposal of Waste Equipment by Users in Private Households in the European Union	95
Regulatory notices	96
Regulatory model identification number	96
Notice to users of the U.S. telephone network: FCC requirements	96
FCC statement	97
Note à l’attention des utilisateurs du réseau téléphonique canadien/notice to users of the Canadian ...	97
Notice to users in Japan	98
Notice to users in the European Economic Area	98
Notice to users of the German telephone network	99
Geräuschemission	99
Notice to users in Korea	99
Declaration of conformity (European Economic Area)	99
HP Fax 1250 series declaration of conformity	100

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Note

If you do not turn off the automatic fax reception setting in your

modem software, the HP Fax will not be able to receive faxes.

Set the

Answer Mode

Tel

Run a fax test.

You must be available to respond in person to incoming fax calls, or the HP Fax

cannot receive faxes.

Change settings on the HP Fax to receive faxes

In order to receive faxes successfully, you need to change some settings on the

HP Fax. If you are unsure which setting to choose for a specific fax option, see the fax

setup information in the previous sections.

●

Set the answer mode

●

Set the number of rings before answering

●

Change the answer ring pattern for distinctive ringing

Set the answer mode

The answer mode determines whether the HP Fax answers incoming calls or not. The

following modes are available:

Fax

The HP Fax will automatically answer incoming calls and

receive faxes after the number of rings specified by the

Rings to

Answer

setting. This is the default setting.

FaxTel

(handset

model only)

The HP Fax automatically answers all incoming calls using the

Rings to Answer

setting. If the call is a fax call, the HP Fax will

receive the fax. If the call is a voice call, the HP Fax will create a

special ring to indicate it is a voice call. You will need to answer

the incoming voice call using the attached handset.

Note

If the HP Fax determines the call is a voice call, only the

HP Fax will ring with the special ring tone. The other phones on

the same phone line will not ring at all. You will not be able to

pick up the voice call using the other phones.

Tel

The HP Fax will not answer calls. You will need to receive faxes

manually.

AnswerMachine

The HP Fax will monitor the line when an incoming call is

answered by a person or by the answering machine. If the

HP Fax detects fax tones on the line, the HP Fax receives the

fax.

To set the answer mode

Press

Answer Mode

to scroll through the available modes on the HP Fax.

When the appropriate option for your setup is shown on the display, press

select it.

User Guide

Finish setup