Adobe 65009333 User Guide - Page 107

USING INCOPY CS4 101 Text Create conditions Conditions you create are saved in the current document. If no documents are open when you create a condition, that condition appears in all new documents you create. You can make conditional text easy to identify by specifying condition indicators, such as wavy red underlines. In managed InCopy files, you can apply existing conditions, but you cannot create or delete conditions. You can hide or show conditional text in InCopy, but the changes do not appear in InDesign when the managed file is checked in. In InCopy standalone documents, you can create, apply, and change the visibility of conditions as in InDesign. 1 Choose Window > Type & Tables > Conditional Text to display the Conditional Text panel. 2 Choose New Condition from the Conditional Text panel menu, and type a name for the condition. 3 In the Indicator group, specify the appearance of the indicator to which the condition is applied. By default, indicators (such as wavy red lines) are set to appear in the document but not be printed or output. You can choose an option from the Indicators menu in the Conditional Text panel to hide indicators or to print and output them, which can be useful for review purposes. 4 Click OK. Apply conditions to text You can apply multiple conditions to the same text. By default, condition indicators identify conditional text. However, if indicators are hidden, you can use the Conditional Text panel to determine which conditions have been applied to the current text. A solid check mark indicates the condition is applied to the current text. A dim check mark indicates that the condition is applied only to part of the selection. 1 Select the text to which you want to apply the condition. 2 In the Conditional Text panel (Windows > Type & Tables > Conditional Text), do any of the following: • To apply a condition, click the condition, or click the box next to the condition name. • To apply a condition and remove other conditions applied to the text, Alt-click (Windows) or Option-click (Mac OS) a condition. • To remove a condition, click the box next to the condition name to remove the check mark. Or, click [Unconditional] to remove all conditions from the selected text. Note: You cannot apply keyboard shortcuts to specific conditions. However, you can apply conditions using Quick Apply. Show or hide conditions When you hide a condition, all text to which that condition is applied is hidden. Hiding conditions often causes the page numbering to change in a document or book. You can use the Smart Text Reflow feature to add and remove pages automatically as you hide and show conditions. Hidden conditional text is generally ignored in the document. For example, hidden text is not printed or exported, index markers in hidden conditional text are not included in a generated index, and hidden conditional text is not included when searching or spell-checking text. When you hide a condition, the hidden text is stored in a hidden condition symbol . If you select text that contains a hidden condition symbol and try to delete it, InCopy prompts you to confirm that you want to delete the hidden conditional text. You cannot apply other conditions, styles, or formatting to hidden conditional text. Updated 29 April 2009