Adobe 65009333 User Guide - Page 135

USING INCOPY CS4 129 Text 2 Choose Type > Text Variables > Define. 3 Click New, and then type a name for the variable. 4 From the Type menu, choose Running Header (Paragraph Style) or Running Header (Character Style). 5 Specify the following options: Style Choose the style to display in your header or footer. Use Decide whether you want the first or last occurrence of the style that's applied on the page. First On Page is defined as the first paragraph (or character) that begins on a page, not one that begins on a previous page and ends on the current page. If there is no occurrence of the style on the page, the previous occurrence of the applied style is used. If there is no previous occurrence in the document, the variable is empty. Delete End Punctuation If selected, the variable displays the text minus any end punctuation (periods, colons, exclamation points, and question marks). Change Case Select this option to change the case of the text that appears in the header or footer. For example, you may want to use sentence case in your footer, even though the heading on the page appears in title case. 6 Click OK, and then click Done in the Text Variables dialog box. If a header or footer text frame has been created on the master page of the InDesign document, you can insert the variable in the header or footer. (See "Edit text on a master page" on page 97.) Insert text variables 1 Place the insertion point where you want the variable to appear. 2 Choose Type > Text Variables > Insert Variable, and then choose the variable you want to insert. The variable appears on the page as if you'd typed it in the document. For example, the Creation Date variable might appear as December 22, 2007. If you choose Type > Show Hidden Characters, the variable instance is surrounded by a box using the current layer color. Delete, convert, and import text variables Use the Text Variables dialog box to delete, convert, and import text variables. Delete text variables If you want to delete an instance of a text variable inserted in a document, simply select the variable and press Backspace or Delete. You can also delete the variable itself. When you do so, you can decide how to replace the variables inserted in the document. 1 Choose Type > Text Variables > Define. 2 Select the variable, and then click Delete. 3 Specify how the variable will be replaced by specifying a different variable, converting the variable instances to text, or deleting the variable instances altogether. Convert text variables to text • To convert a single instance, select the text variable in the document window, and then choose Type > Text Variables > Convert Variable To Text. • To convert all instances of the text variable in the document, choose Type > Text Variables > Define, select the variable, and then click Convert To Text. Updated 29 April 2009