Adobe 65009333 User Guide - Page 159

USING INCOPY CS4 153 Text Delete cross-reference formats You cannot delete a cross-reference format that has been applied to cross-references in the document. 1 In the Cross-Reference Formats dialog box, select the format you want to delete. 2 Click the Delete Format button . Manage cross-references When you insert a cross-reference, the Hyperlinks panel indicates the status of the cross-reference. For example, icons indicate if the destination text appears on the pasteboard , a master page , a hidden layer , in overset text , or in hidden text . Cross-references that link to such destination areas are unresolved. The panel also lets you know if the destination paragraph has been edited (also called out-of-date) or is missing . Destination text is missing if either the destination text or the file containing the destination text cannot be found. Hold the mouse pointer over any icon to view a tool tip description. In InCopy, you can manage cross-references only if the story is checked out for editing. Update cross-references An update icon indicates that the cross-reference destination text has changed or that the cross-reference source text has been edited. You can easily update the cross-reference. If the destination moves to a different page, the crossreference is updated automatically. When you update a cross-reference, any formatting changes you've made to the source text are removed. When printing or outputting, you are notified if cross-references are out of date or unresolved. 1 Select one or more out-of-date cross-references. To update all cross-references, make sure that none are selected. 2 Do any of the following: • Click the Update Cross-References button in the Hyperlinks panel. • Choose Update Cross-Reference from the Hyperlinks panel menu. • Choose Type > Hyperlinks & Cross-References > Update Cross-Reference. To update all cross-references in a book, choose Update All Cross-References from the book panel menu. You are notified if any cross-references remain unresolved. Relink cross-references If the missing destination text has been moved to a different document, or if the document containing the destination text is renamed, you can relink the cross-reference. When you relink, any changes made to the source cross-reference are removed. 1 In the Cross-References section of the Hyperlinks panel, select the cross-reference you want to relink. 2 Choose Relink Cross-Reference from the Hyperlinks panel menu. 3 Locate the document in which the destination text appears, and then click Open. If any other destination text appears in that document, you can relink additional cross-references. Updated 29 April 2009