Adobe 65009333 User Guide - Page 98

USING INCOPY CS4 92 Text Footnotes Imports Word footnotes. Footnotes and references are preserved, but renumbered based on the document's footnote settings. If the Word footnotes are not imported properly, try saving the Word document in RTF format and importing the RTF file. Endnotes Imports endnotes as part of the text at the end of the story. Use Typographer's Quotes Ensures that imported text includes left and right quotation marks (" ") and apostrophes (') instead of straight quotation marks (" ") and apostrophes ('). Remove Styles And Formatting From Text And Tables Removes formatting, such as typeface, type color, and type style, from the imported text, including text in tables. Paragraph styles and inline graphics aren't imported if this option is selected. Preserve Local Overrides When you choose to remove styles and formatting from text and tables, you can select Preserve Local Overrides to maintain character formatting, such as bold and italics, that is applied to part of a paragraph. Deselect this option to remove all formatting. Convert Tables To When you choose to remove styles and formatting from text and tables, you can convert tables to either basic, unformatted tables or unformatted, tab-delimited text. If you want to import unformatted text and formatted tables, import the text without formatting, and then paste the tables from Word into InCopy . Preserve Styles And Formatting From Text And Tables Preserves the Word document's formatting in the InDesign or InCopy document. You can use the other options in the Formatting section to determine how styles and formatting are preserved. Manual Page Breaks Determines how page breaks from the Word file are formatted in InDesign or InCopy. Select Preserve Page Breaks to use the same page breaks used in Word, or select Convert To Column Breaks or No Breaks. Import Inline Graphics Preserves inline graphics from the Word document in InCopy . Import Unused Styles Imports all styles from the Word document, even if the styles aren't applied to text. Convert Bullets & Numbers To Text Imports bullets and numbers as actual characters, preserving the look of the paragraph. However, in numbered lists, the numbers are not automatically updated when the list items are changed. Track Changes For InCopy Selecting this option causes highlighting and strikeout to appear when you edit the imported text in InCopy while Track Changes is turned on; deselecting this option causes all the imported text to be highlighted as a single addition. Track Changes can be viewed in InCopy, not in InDesign. Import Styles Automatically Imports styles from the Word document into the InDesign or InCopy document. If a yellow warning triangle appears next to Style Name Conflicts, then one or more paragraph or character styles from the Word document have the same name as an InCopy style. To determine how these style name conflicts are resolved, select an option from the Paragraph Style Conflicts and Character Style Conflicts menu. Choosing Use InCopy Style Definition causes the imported style text to be formatted based on the InCopy style. Choosing Redefine InCopy Style causes the imported style text to be formatted based on the Word style, and changes existing InCopy text formatted with the Word style. Choosing Auto Rename causes the imported Word styles to be renamed. For example, if InCopy and Word have a Subheading style, the imported Word style is renamed Subheading_wrd_1 when Auto Rename is selected. Note: InCopy converts paragraph and character styles but not bulleted and numbered list styles. Customize Style Import Lets you use the Style Mapping dialog box to select which InCopy style should be used for each Word style in the imported document. Save Preset Stores the current Word Import Options for later reuse. Specify the import options, click Save Preset, type the name of the preset, and click OK. The next time you import a Word style, you can select the preset you created Updated 29 April 2009