Adobe 65009333 User Guide - Page 155

USING INCOPY CS4 149 Text 2 Do any of the following: • Choose Type > Hyperlinks & Cross-References > Insert Cross-Reference. • Choose Window > Type & Tables > Cross-References, and then choose Insert Cross-Reference from the Hyperlinks panel menu. • Click the Create New Cross-Reference button in the Hyperlinks panel. 3 In the New Cross-Reference dialog box, choose Paragraph or Text Anchor from the Link To menu. If you choose Paragraph, you can create a cross-reference to any paragraph in the document you specify. If you choose Text Anchor, you can create a cross-reference to any text in which you have created a hyperlink destination. (See "Create a hyperlink destination" on page 145.) Creating a text anchor is especially useful if you want to use different text than the actual destination paragraph. 4 For Document, select the document containing the destination that you want to refer to. All open documents that have been saved are listed in the pop-up menu. If the document you're looking for isn't open, choose Browse, locate the file, and then click Open. 5 Click a paragraph style (such as Head1) in the left box to narrow down the choices, and then select the paragraph you want to refer to. (Or, if Text Anchor is selected, choose the text anchor.) 6 Choose the cross-reference format you want to use from the Format menu. You can edit these cross-reference formats or create your own. See "Using cross-reference formats" on page 149. 7 Specify the appearance of the source hyperlink. See "Hyperlink appearance options" on page 146. 8 Click OK. When you insert a cross-reference, a text anchor marker appears at the beginning of the destination paragraph. You can view this marker when you choose Type > Show Hidden Characters. If this marker is moved or deleted, the crossreference becomes unresolved. Using cross-reference formats Several cross-reference formats appear in the New Cross-Reference dialog box by default. You can edit these formats, delete them, or create your own. Note: If you've deleted or edited cross-reference formats in your document and want to return them to the default formats, you can choose Load Cross-Reference Formats from the panel menu and choose a document with unedited formats. You can also synchronize cross-reference formats in a book. For a video tutorial on editing cross-reference formats, see www.adobe.com/go/lrvid4024_id. Create or edit cross-reference formats Unlike other presets, cross-reference formats can be edited or deleted. When you edit a cross-reference format, any source cross-reference that uses that format is automatically updated. In InCopy, you can create or edit cross-reference formats only in stand-alone documents. In assignment files, the cross-reference formats are determined by the InDesign document. 1 Do any of the following: • Choose Define Cross-Reference Formats from the Hyperlinks panel menu. • While creating or editing a cross-reference, click the Create Or Edit Cross-Reference Formats button . Updated 29 April 2009