Adobe 65009333 User Guide - Page 130
Load queries, Using text macros, Create a text macro
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USING INCOPY CS4 124 Text Load queries Customized queries are stored as XML files. The names of customized queries appear in the Query list in the Find/Change dialog box. ❖ To load a query that was given to you so that it appears in the Query list, copy the query file to the appropriate location: Mac OS Users\[username]\Library\Preferences\Adobe InCopy \[Version]\[Language]\Find-Change Queries\[query type] Windows XP Documents and Settings\[username]\Application Data\Adobe\InCopy \[Version]\[Language]\FindChange Queries\[query type] Windows Vista Users\[username]\AppData\Roaming\Adobe\InCopy \[Version]\[Language]\Find-Change Queries\[query type] Using text macros Create a text macro A textmacro is a shortcut for a sequence of keystrokes. A macro can be simple-it can type a word or phrase you use often-or it can be complex, such as a formatted address. A macro code is the name of the text macro you create. For example, instead of repeatedly typing "Centers for Disease Control and Prevention," you can create a macro code (such as "cdc") that changes to the full name. 1 Choose Window > Text Macros. 2 If you want to create a text macro from existing text, select the text in the document. 3 Choose New Macro from the Text Macros panel menu, or click the New Macro button in the Text Macros panel. 4 Enter a macro code in the Macro Code text box. Note that macro codes are case-sensitive. The code appears in the Text Macros list. 5 For Macro Text, type the text string that you want entered when you activate the text macro. 6 To include text attributes from the existing text when inserting or swapping macro text, select Remember Text Attributes. By default, inserted or swapped macro text uses the style attributes of the destination paragraph. 7 To assign a keyboard shortcut for activating the macro, place the cursor in the Macro Key Shortcut text box, and press the keys you want to use for the shortcut. Shortcuts are especially useful if you turn off Automatically Swap Macro Text in the Text Macros panel. If the keyboard shortcut you want to assign to the macro is already assigned to another function, the alert symbol appears at the bottom of the dialog box with the message "Currently Assigned To: [function]." If you choose to assign the keyboard shortcut to the macro, the previous keyboard shortcut function is overridden. 8 Click OK. You can replace the macro code with macro text automatically while typing, by using a macro key shortcut, or by choosing Swap Macro Text from the Text Macros panel menu. Updated 29 April 2009