Adobe 65009333 User Guide - Page 134

USING INCOPY CS4 128 Text Abbreviation m mm s ss a z or zzzz Description Minute, no leading zero Minute leading zero Second, no leading zero Second, leading zero AM or PM, two characters Time zone, abbreviated or expanded Example 7 07 7 07 PM PST or Pacific Standard Time File Name This variable inserts the name of the current file into the document. It's commonly added to the slug area of the document for printing or used in headers and footers. In addition to Text Before and Text After, you can choose the following options. Include Entire Folder Path Select to include the full folder path with the file name. The standard path conventions for either Windows or Mac OS are used. Include File Extension Select to include the file name extension. The File Name variable is updated whenever you save the file with a new name or to a new location. The path or extension does not appear in the document until it's saved. Last Page Number The Last Page Number type is useful for adding the total number of pages in a document to headers and footers using the common "Page 3 of 12" format. In this case, the number 12 is generated by the Last Page Number, and it's updated whenever pages are added or removed. You can insert text before or after the last page number, and you can specify a numbering style. From the Scope menu, choose an option to determine whether the last page number in the section or document is used. Note that the Last Page Number variable does not count the pages in the document. Running Header (Paragraph or Character Style) The Running Header variables insert the first or last occurrence on the page of the text to which the specified style is applied. If no text on the page is formatted with the specified style, the text from a previous page is used. Custom Text This variable is commonly used for inserting placeholder text, or a text string that may need to be changed quickly. For example, if you're working on a project that uses a code name for a company, you can create a custom text variable for the code name. When you are able to use the real company name, you can simply change the variable to update all the occurrences. To insert special characters in a text variable, click the triangle to the right of the text box. Create variables for running headers and footers By default, the Running Header variables insert the first occurrence (on the page) of the text to which the specified style is applied. 1 If your content is not already formatted, create and apply the paragraph style or character style for the text you want to appear in the header (such as a title or heading style). Updated 29 April 2009