Adobe 65009333 User Guide - Page 168

USING INCOPY CS4 162 Text Note: The Dictionary Preferences dialog box does not enable you to specify the language dictionary used for spell checking or hyphenating text. This dialog box is used to specify which hyphenation and spelling plug-ins InCopy uses for the language specified in the Language field. If you use only the default hyphenation and spelling plug-in, you don't need to change any settings in the Dictionary Preferences dialog box. If you install a different spelling or hyphenation plug-in provided by a third-party developer, it appears as an option in the Hyphenation Vendor and Spelling Vendor menus in this dialog box. This would let you select one vendor's hyphenation or spelling engine for some languages and another vendor's hyphenation or spelling engine for other languages. 1 Choose Edit > Preferences > Dictionary (Windows) or InCopy > Preferences > Dictionary (Mac OS). 2 For Language, specify the language for which you want to edit settings or change the hyphenation or spelling vendor. 3 Create, add, or remove user dictionaries. (See "Create or add user dictionaries" on page 159.) 4 If you have installed a hyphenation component from a company other than Adobe, select it in the Hyphenation menu. 5 If you have installed a spelling dictionary component from a company other than Adobe, select it in the Spelling menu. 6 In the Compose Using menu in the Hyphenation Exceptions menu, do one of the following: • To compose text using the hyphenation exceptions list stored in the external user dictionary, choose User Dictionary. • To compose text using the hyphenation exceptions list stored inside the document, choose Document. • To compose text using both lists, choose User Dictionary And Document. This is the default setting. 7 To recompose all stories when certain settings are changed, select Recompose All Stories When Modified. Selecting this option recomposes stories when you change the Compose Using settings (see step 6) or when you use the Dictionary command to add or remove words. Recomposing all stories can take some time, depending on the amount of text in the document. 8 Click OK. Using dictionaries in a workgroup Make sure that each station in your workgroup has the same customized user dictionaries installed and added, so that a document uses the same spelling and hyphenation rules regardless of who is working on it. You can either make sure that everyone adds the same dictionaries to their computer, or you can share a user dictionary over the network server. A lock icon indicates that a dictionary is locked and can be used, but not edited. When a user dictionary is stored on a server, the first user to load the dictionary locks the file; all subsequent users see that the dictionary is locked. Files can also be locked through the operating system, when the file is made read-only. If you share a user dictionary over the network server, you may want to lock the file so that it's read-only for all users, allowing only the administrator to add words. Make sure that everyone in the workgroup uses the customized user dictionary installed on the common network workstation, and not the dictionary stored with a document. However, before you take a document to a service provider, you might want to merge the user dictionary into the document. If you don't share a customized user dictionary on a common network workstation, locate user dictionary files and copy them from one workstation to another. The location of user dictionaries appear in the Dictionary preferences. After you update a shared workstation's user dictionary, the changes don't appear in individual workstations until a user restarts InCopy or presses Ctrl+Alt+/ (Windows) or Command+ Option+/ (Mac OS) to recompose all text. Updated 29 April 2009