Adobe 65009333 User Guide - Page 132

USING INCOPY CS4 126 Text Swap text with macro text The Swap Macro Text command searches the text immediately preceding the current text insertion point for any defined macro code (case-sensitive) and, if one is found, removes the macro code and replaces it with the associated macro text. For example, you have created a text macro for Centers for Disease Control and Prevention, and the macro code is CDC. To use the macro, type The CDC, and then with the text insertion point placed immediately following the macro code, choose Swap Macro Text. InCopy then searches the text immediately preceding the insertion point and replaces CDC with the macro text Centers for Disease Control and Prevention. 1 Using the Type tool , click to the immediate right of the macro code that you want to replace, or select the text you want to replace. 2 Choose Swap Macro Text from the Text Macros panel menu, or choose Edit > Swap Macro Text. Note: The Swap Macro Text command does not continue to search the entire document for every occurrence of the macro code. To find and replace all instances of a word or phrase, use the Find/Change command. Text variables Create and edit text variables A text variable is an item you insert in your document that varies according to the context. For example, the Last Page Number variable displays the page number of the last page of the document. If you add or remove pages, the variable is updated accordingly. InCopy includes several preset text variables that you can insert in your document. You can edit the format of these variables, or you can create your own. Some variables, such as Running Header and Chapter Number, are especially useful for adding to master pages to ensure consistent formatting and numbering. Other variables, such as Creation Date and File Name, are useful for adding to the slug area for printing. Note: Adding too much text to a variable may cause overset or compressed text. Variable text does not break across lines. Create or edit text variables The options available for creating the variable depend on the type of variable you specify. For example, if you choose the Chapter Number type, you can specify text to appear both before and after the number, and you can specify the numbering style. You can create several different variables based on the same variable type. For example, you can create one variable that displays "Chapter 1" and another that displays "Ch. 1." Similarly, if you choose the Running Header type, you can specify which style is used as the basis for the header, and you can select options for deleting end punctuation and changing the case. 1 If you want to create text variables for use in all new documents you create, close all documents. Otherwise, the text variables you create appear only in the current document. 2 Choose Type > Text Variables > Define. 3 Click New, or select an existing variable and click Edit. 4 Type a name for the variable, such as "Full Chapter" or "Running Title." 5 From the Type menu, choose a variable type, specify the options for that type, and then click OK. Different options are available depending on the variable type you select. Text Before / Text After For all variable types (except Custom Text), you can specify text that will be added before or after the variable. For example, you can add the word "of" before the Last Page Number variable and the phrase "total Updated 29 April 2009