Adobe 65009333 User Guide - Page 88

USING INCOPY CS4 82 Sharing content between InCopy and InDesign 2 Do one of the following: • To check out a single InCopy content file, choose File > Check Out. • To check out all content in an assignment at once, select the assignment in the Assignments panel, and choose Check Out from the panel menu. • To check out individual items in an assignment, open the assignments list in the Assignments panel, select an item or multiple items, and choose Check Out from the panel menu. The Editing icon appears next to the item or items in the Assignments panel, indicating that the content is checked out to you for your exclusive use. 3 If prompted to update the content with changes, click OK. When you check out available content in InCopy, you see the Editing icon on the InCopy frame, and in the Assignments panel. In InDesign, the In Use icon appears on the InDesign frame. Opening managed files (InCopy) Opening a managed content file (.icml or .incx) directly in InCopy and working with it in Story view may be more appropriate for quick writing and editing. You do not have to check out an individual managed file to edit it; InCopy automatically checks it out. When you save and close the file, InCopy automatically checks in the content. The Save commands are different when you open individual files. See also "Managed files" on page 69 "Save changes (InDesign)" on page 85 Update assignment files (InDesign) You can save changes to assignments manually or when you close the current document. Updating an assignment file is the only way to make layout changes available to InCopy users. ❖ Do one of the following: • To update selected assignments, select them in the Assignments panel and choose Update Selected Assignments from the Assignments panel menu. • To update all out-of-date assignments in the current document, choose Update Out-Of-Date Assignments from the Assignments panel menu. Only assignments that are out of date are updated. • To update all assignments in the current document, choose Update All Assignments from the Assignments panel menu. Note: If an InCopy user has an assignment open when you update the assignment, the Out Of Date icon appears next to the assignment in the InCopy Assignments panel. See also "Update content" on page 83 "Create and send packages (InDesign)" on page 78 Updated 29 April 2009