Adobe 65009333 User Guide - Page 164

USING INCOPY CS4 158 Text Correct spelling errors as you type By turning on Autocorrect, you can allow capitalization errors and common typing mistakes to be replaced while you type. Before Autocorrect will work, you must create a list of commonly misspelled words and associate them with the correct spelling. 1 Choose Edit > Preferences > Autocorrect (Windows) or InCopy > Preferences > Autocorrect (Mac OS). 2 Choose Enable Autocorrect. (You can also choose Edit > Spelling > Autocorrect to turn this feature on or off quickly.) 3 From the Language menu, choose which language the autocorrections are applied to. 4 To correct capitalization errors (such as typing "germany" instead of "Germany"), select Autocorrect Capitalization Errors. You don't need to add the capitalized words to the list of autocorrections. 5 To add a word that you commonly misspell, click Add, type the misspelled word (such as "teh"), type the correction (such as "the"), and then click OK. 6 Continue to add words that you commonly misspell, and then click OK. When you type any misspelled word you added to the list, the word is automatically replaced by the word you entered as the correction. To remove autocorrect words you've added, select the word in the list and choose Remove. To edit autocorrect words, select the word, click Edit, retype the correction, and click OK. Use dynamic spelling When dynamic spelling is enabled, you can correct spelling errors by using the context menu. Potentially misspelled words are underlined (based on the dictionary associated with the language of the text). If you type text in different languages, select the text and assign the correct language. 1 To enable dynamic spelling, choose Edit > Spelling > Dynamic Spelling. Potentially misspelled words are underlined in your document. 2 Right-click (Windows) or Control-click (Mac OS) the underlined word, and do one of the following: • Select a suggested correction. If a word is repeated or needs to be capitalized, you can choose Delete Repeated Word [word] or Capitalize [word]. • Select Add [word] To User Dictionary. This automatically adds the word to the current dictionary without opening the Dictionary dialog box. The word remains unchanged in the text. • Select Dictionary. This opens the Dictionary dialog box where you can select the Target dictionary, change hyphenation breaks, and specify a language. If you want to add the word to all languages, choose All Languages from the Language menu, and then click Add. The word is added to the selected dictionary and remains unchanged in the text. • Select Ignore All to ignore occurrences of this word in all documents. When InCopy is restarted, the word is flagged again as a misspelling. Note: If you select Ignore All and then decide that you don't want to ignore that word after all, Choose Ignored Words from the Dictionary List menu in the Dictionary dialog box and remove the word from the list. Updated 29 April 2009