Adobe 65009333 User Guide - Page 97

USING INCOPY CS4 91 Text Saving files for import If your word-processing application can save files in more than one file format, try using the format capable of retaining the most formatting-either the application's native file format or an interchange format such as Rich Text Format (RTF). You can import files created in the recent versions of Microsoft Word. If you are placing a file from a different wordprocessing application or from Word 95 for Windows or earlier, such as Word 6, open the file in its original application and save it in a compatible Word format or in RTF, which preserves most formatting. See also "Import graphics" on page 46 Place (import) text For large amounts of text, the Place command is the most useful way to import content. InCopy supports a variety of word-processing, spreadsheet, and text file formats. The degree to which the original formatting is preserved depends on the import filter for the file type and the options you choose as you place the file. You can also open Word, text, and RTF files directly in InCopy. 1 Using the Type tool , click where you want the text to appear. 2 Choose File > Place. 3 In the Place dialog box, select Show Import Options if you want to display a dialog box containing import options for the type of file you're placing. 4 Select the text file you want to place, and then click Open. (If you Shift-click Open, the Import Options dialog box appears, even if Show Import Options isn't selected.) 5 Do any of the following: • If a dialog box displays import options for the type of file you're placing, select any options you want, and click OK. • If the document you're importing contains fonts that aren't available on your system, a dialog box opens to inform you of the font substitution. If you prefer to specify other substitution fonts, click Find Font and choose alternatives. If the text you import into your document includes pink, green, or another color of highlighting, you likely have one or more composition preference options turned on. Open the Composition section of the Preferences dialog box, and notice which options are turned on under Highlight. For example, if the placed text is formatted with fonts not available in InCopy, the text is highlighted in pink. See also "Work with stand-alone documents" on page 34 Import options When you import Word, Excel, and tagged text files, you can determine how the files are imported. Microsoft Word and RTF import options If you select Show Import Options when placing a Word file or an RTF file, you can choose from these options: Table Of Contents Text Imports the table of contents as part of the text in the story. These entries are imported as text only. Index Text Imports the index as part of the text in the story. These entries are imported as text only. Updated 29 April 2009