Adobe 65009333 User Guide - Page 108

USING INCOPY CS4 102 Text If text has several conditions applied to it and at least one of those conditions is shown while another is hidden, the text is not hidden. • To show or hide individual conditions, click the visibility box next to a condition name. The eye icon indicates the condition is shown. • To show or hide all conditions, choose Show All or Hide All from the Conditional Text panel menu. Use condition sets A condition set captures the visibility settings for all conditions so that you can quickly apply different document renditions. For example, suppose you have a complex document with platform conditions for Mac OS, Windows XP, Vista, UNIX , language conditions for English, French, German, and Spanish, and editorial conditions such as Editorial Review and Internal Comments. For reviewing the Vista version in French, you can create a set that shows only the Vista, French, and Editorial Review conditions, and hides all the rest. While sets aren't necessary to do this, they help you quickly and reliably change different condition visibility settings. 1 Apply conditions to text as necessary. 2 If the Set menu doesn't appear in the Conditional Text panel, choose Show Options from the Conditional Text panel menu. 3 In the Conditional Text panel, make the conditions visible or hidden as needed. 4 Choose Create New Set from the Set menu, specify a name for the set, and click OK. The new set becomes the active set. 5 Do any of the following: • To apply the condition set to a document, choose the condition set name from the Set menu. • To override a condition set, select the set to make it active, and change the visibility setting of any condition. A plus sign (+) appears next to the condition set. Choose the condition set again to remove overrides. Choose Redefine "[Condition Set]" to update the condition set with the new visibility settings. • To delete a condition set, select the condition set, and then choose Delete "[Condition Set]." Manage conditions ❖ Do any of the following: Delete a condition Select a condition and click the Delete Condition icon at the bottom of the Conditional Text panel. Specify a condition to replace the deleted condition and click OK. The condition you specify is applied to all text to which the deleted condition was applied. To delete multiple conditions, Shift-click to select contiguous conditions, or Ctrl-click (Windows) or Command-click (Mac OS) to select non-contiguous conditions, and then click the Delete Condition icon. Remove a condition from text Removing a condition tag from text is different from deleting a tag from a document. When you remove a tag from text, the tag remains in the document so it can be applied again later. To remove a condition from text, select the text and click the box next to the condition to remove the check mark, or click [Unconditional] to remove all conditions from the selected text. Load (import) conditions Choose Load Conditions (to load only conditions) or Load Conditions And Sets from the Conditional Text panel menu. Select the InDesign document from which you want to import the conditions, and click Open. Loaded conditions and sets replace any condition or set that has an identical name. You cannot load conditions from an InCopy file in InDesign, but you can load conditions from an InDesign file in both InDesign and InCopy. Updated 29 April 2009