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E-Mail Settings (Communication Settings)

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Sending a user box document 5 E-Mail Settings (Communication Settings) When data is sent, an e-mail message containing the document name can be sent to the specified e-mail address. Settings can be specified for the following. Parameter Document Name Subject From Body Description The name of the file to be saved is displayed. The document name specified later appears as the document name, even if the document name was specified in the File Document screen. A maximum of 30 characters can be entered. The text specified from Utility mode is automatically displayed. Touch [Direct Input] to change the text. A maximum of 64 characters can be entered. The e-mail address specified from Utility mode is automatically displayed. The text specified from Utility mode is displayed. Touch [Direct Input] to change the text. A maximum of 256 characters can be entered. 2 Note If "Change the "From" Address" (displayed by touching [System Settings] on the Administrator Settings screen, then [Restrict User Access], then [Restrict Access to Job Settings]) is set to "Restrict", the From address cannot be entered directly. 1 Touch [Communication Settings] in a screen for selecting a destination. 2 Touch [E-Mail Settings]. 3 Specify the e-mail transmission settings. 4 Touch [Close], and then touch [Close] in the next screen that appears. C650 5-23

Section	Page
Introduction	2
Trademarks and registered trademarks	3
OpenSSL statement	3
NetSNMP License	4
Kerberos	6
Mersenne Twister	7
Contents	8
About this manual	12
Structure of the manual	12
Notation	12
Explanation of manual conventions	13
User’s Guides	15
Printed manuals	15
User’s Guide CD manuals	15
1 Overview of the User Box functions	17
1.1 Available User Box functions	17
Saving documents	17
Using document data	18
Organizing document data	19
1.2 Set-up for User Box functions	20
User box registration	20
1.3 Control panel	21
1.4 Touch panel	23
Screen layout	23
Icons on the touch panel	23
1.5 About External Memory	25
Available External Memory	25
Connecting an external memory	25
2 Saving documents	27
2.1 Information on saving documents	27
User authentication	27
Registering user boxes	28
Naming documents	28
2.2 Authentication and user boxes that can be accessed	30
When user authentication and account track settings are not specified	30
When only user authentication settings are specified	30
When only account track settings are specified	31
When user authentication and account track settings are specified and synchronized	31
When user authentication and account track settings are specified, but not synchronized	32
2.3 Saving copies in user boxes	34
Settings that can be saved and changed	34
Saving copy documents	34
2.4 Saving scans in user boxes	38
Previewing	38
Preview - View Pages - Change Setting	39
Preview - View Status	40
Saving after previewing	40
Using a user box destination	42
Entering destinations directly	43
Saving in User Box mode	45
Saving on external memory from User Box mode	47
2.5 Saving printouts in user boxes	49
Saving data in a user box	49
Saving data in the Secure Print User Box	51
Saving data in the Encrypted PDF User Box	53
2.6 Specifying scan settings	54
Settings that can be specified	54
Original Type	55
Simplex/Duplex	56
Resolution	57
File Type	58
Density	61
Separate Scan	62
Color (Quality Adjustment)	62
Background Adjustment (Quality Adjustment)	63
Sharpness (Quality Adjustment)	64
Frame Erase (Erase)	66
Book Copy (Book Scan)	67
Scan Size (Application)	69
Original Settings	72
2.7 Display and operation of the left panel	75
Job List	75
Job List - Delete	76
Job List - Job Details	76
Settings when saving documents	80
Detail - Check Scan Settings	81
Detail - Check Original Settings	81
Settings when using documents	81
Detail	82
Check Job Settings	82
Check Job Settings - Destination Settings	82
Check Job Settings - E-Mail Settings	83
Preview	83
Preview - Detail	84
Preview - Detail (Print/Combine)	84
Preview - Detail (Send/Bind TX)	85
3 Organizing user box documents	87
3.1 Overview of document organizing	87
Available operations in the File Document screen	87
Checking documents saved in user boxes	87
Description of File Document screen	89
Searching for a user box name	90
3.2 Deleting a document	92
3.3 Changing the document name	93
3.4 Moving a document	95
3.5 Duplicating a document	97
3.6 Checking document details	99
Check the details	99
Preview screen operations	100
4 Printing a user box document	103
4.1 Overview of document printing	103
Available operations in the Use Document screen	103
Checking documents saved in user boxes	103
Description of Use Document screen	105
Searching for a user box name	105
4.2 Printing	106
Available print settings	106
To print a document	106
Changing the number of copies	107
Specifying single-sided/double-sided printing	108
Specifying Finishing settings	108
Adding a binding margin	113
Adding cover pages (Cover Sheet)	115
Adding insertions (Insert Sheet)	119
Inserting chapter title pages (Chapters)	123
Printing the date/time (Date/Time)	125
Printing page numbers (Page Number)	128
Adding preset text or images (Stamp)	132
Adding text and images to prevent copying (Copy Protect)	135
Adding repeated preset text or images (Stamp Repeat)	143
Inserting a header/footer (Header/Footer)	149
4.3 Combined printing	154
Available combined printing parameters	154
To print a document	154
5 Sending a user box document	158
5.1 Overview of document transmissions	158
Available document transmission operations	158
Transmission methods	158
Checking documents saved in user boxes	158
Description of Use Document screen	160
Searching for a user box name	160
To send a document	161
5.2 Specifying the destination	163
Selecting from the address book	163
Selecting from a group destination	164
Searching for a destination	165
Directly specifying an e-mail destination	167
Directly specifying an SMB destination	168
Directly specifying an FTP destination	169
Directly specifying a WebDAV destination	171
Selecting a destination with an Address search	172
5.3 Specifying the transmission settings	175
Settings that can be specified	175
File Type	175
E-Mail Settings (Communication Settings)	179
URL Notification Setting (Communication Settings)	180
E-Mail Encryption (Communication Settings)	180
Digital Signature (Communication Settings)	181
Date/Time (Application)	182
Page Number (Application)	185
Stamp (Application)	188
Header/Footer (Application)	191
Send & Print (Application)	194
5.4 Bind TX	197
Available combined sending parameters	197
To perform a combined transmission	197
5.5 Checking settings before sending	200
Deleting unnecessary destinations	201
6 Printing/sending a system user box document	204
6.1 Overview of system user boxes	204
6.2 Secure Print User Box	205
Available printing parameters	205
To print a document (Mode 1)	205
To print a document (Mode 2)	207
6.3 Annotation User Box	211
Available printing parameters	211
To print a document	211
Available transmission parameters	214
To send a document	215
Changing the text	216
6.4 Encrypted PDF User Box	219
Printing	219
Deleting	221
6.5 ID & Print User Box	224
Printing	224
Deleting	226
6.6 External Memory	228
Available printing parameters	228
File types that can be printed	228
Document Details	229
To print a document	229
To print an encrypted PDF file	230
7 Specifying Utility mode parameters	232
7.1 Settings that can be specified from Utility mode	232
Utility mode parameters	232
PageScope Web Connection	232
7.2 User box permissions	233
Types of users	233
Public user boxes and personal/group user boxes	233
7.3 Displaying settings screens	234
Displaying the Administrator Settings screen	234
7.4 Registering user boxes	236
Registering user boxes	236
Registering annotation user boxes	239
7.5 Maximum Number of User Boxes	245
7.6 User Box Settings	247
Displaying the User Box Settings screen	247
Delete Unused User Box	248
Delete Secure Print Documents	249
Auto Delete Secure Document	250
Encrypted PDF Delete Time	251
ID & Print Delete Time	252
Document Hold Setting	253
External Memory Function Settings	254
7.7 ID & Print Settings	255
7.8 User Box Administrator Setting	256
7.9 HDD Setting	259
Check HDD Capacity	259
Overwrite Temporary Data	260
Overwrite All Data	262
HDD Lock Password	264
HDD Encryption Setting	266
Format HDD	267
8 Appendix	270
8.1 Error message list	270
8.2 Entering text	271
Enlarging the keyboard	272
To type text	272
List of Available Characters	273
8.3 Glossary	274
9 Index	278
9.1 Index	278
A to O	278