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Registering user boxes, Registering user boxes

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Specifying Utility mode parameters 7 7.4 Registering user boxes New user boxes can be registered. The following types of user boxes can be registered. Type Public user boxes Personal user boxes Group user boxes Annotation user boxes Description This shared user box can be accessed by everyone. This user box for an individual can only be accessed by users that have logged on if user authentication settings have been applied. This user box can only be accessed by users who belong to the account and have logged on when account track settings have been specified. This user box is used when an image of the date/time or an annotation number is added to saved document data that is to be printed or transmitted. The type of text to be added can be specified when the document is being used. Annotation user boxes are registered in Administrator mode. ! Detail If user authentication is canceled after personal user boxes are created, the personal user boxes become public user boxes. Bulletin board user boxes and relay user boxes can be created when optional fax kit FK-502 is installed. For details, refer to the User's Guide [Fax Operations]. If user authentication settings have been applied, be sure to type in the ID and password, and touch [Login] or press [Access] key. If authentication settings have not been applied, personal user boxes cannot be created. If optional fax kit FK-502 has been installed, confidential reception settings can be specified as advanced User Box functions. Registering user boxes Settings can be specified for the following when registering. New screen 1/2 Parameter User Box No. User Box Name Password Index Type New screen 2/2 Description The next available user box number is displayed. To specify a user box number, touch [User Box No.], and then use the keypad to type in the user box number (between 1 and 999999999). Touch [User Box Name], and then use the control panel keypad and the keyboard that appears in the touch panel to type in the user box name (20 characters or less). The same user box name can be specified for a multiple number of user boxes if the boxes have been given different user box numbers. Specify a password to limit access to the user box. Touch [Password], and then use the control panel keypad and the keyboard that appears in the touch panel to type in the password (8 characters or less). Select the index characters. Depending on the user authentication and account track settings that have been specified, select "Public", "Personal" or "Group". If "Personal" was selected, specify the owner name. To change the owner, touch [Change Owner], and then select a different owner. If "Group" was selected, specify the owner account. In the Change Owner screen, select a different owner account. Parameter Auto Document Delete Time Confidential RX Description Select the time until the document is deleted after it is saved in the user box. This parameter appears when optional fax kit FK-502 is installed. Select whether or not the confidential reception function is added to the user box. If the confidential reception function is added, type in the confidential reception password. C650 7-6

Section	Page
Introduction	2
Trademarks and registered trademarks	3
OpenSSL statement	3
NetSNMP License	4
Kerberos	6
Mersenne Twister	7
Contents	8
About this manual	12
Structure of the manual	12
Notation	12
Explanation of manual conventions	13
User’s Guides	15
Printed manuals	15
User’s Guide CD manuals	15
1 Overview of the User Box functions	17
1.1 Available User Box functions	17
Saving documents	17
Using document data	18
Organizing document data	19
1.2 Set-up for User Box functions	20
User box registration	20
1.3 Control panel	21
1.4 Touch panel	23
Screen layout	23
Icons on the touch panel	23
1.5 About External Memory	25
Available External Memory	25
Connecting an external memory	25
2 Saving documents	27
2.1 Information on saving documents	27
User authentication	27
Registering user boxes	28
Naming documents	28
2.2 Authentication and user boxes that can be accessed	30
When user authentication and account track settings are not specified	30
When only user authentication settings are specified	30
When only account track settings are specified	31
When user authentication and account track settings are specified and synchronized	31
When user authentication and account track settings are specified, but not synchronized	32
2.3 Saving copies in user boxes	34
Settings that can be saved and changed	34
Saving copy documents	34
2.4 Saving scans in user boxes	38
Previewing	38
Preview - View Pages - Change Setting	39
Preview - View Status	40
Saving after previewing	40
Using a user box destination	42
Entering destinations directly	43
Saving in User Box mode	45
Saving on external memory from User Box mode	47
2.5 Saving printouts in user boxes	49
Saving data in a user box	49
Saving data in the Secure Print User Box	51
Saving data in the Encrypted PDF User Box	53
2.6 Specifying scan settings	54
Settings that can be specified	54
Original Type	55
Simplex/Duplex	56
Resolution	57
File Type	58
Density	61
Separate Scan	62
Color (Quality Adjustment)	62
Background Adjustment (Quality Adjustment)	63
Sharpness (Quality Adjustment)	64
Frame Erase (Erase)	66
Book Copy (Book Scan)	67
Scan Size (Application)	69
Original Settings	72
2.7 Display and operation of the left panel	75
Job List	75
Job List - Delete	76
Job List - Job Details	76
Settings when saving documents	80
Detail - Check Scan Settings	81
Detail - Check Original Settings	81
Settings when using documents	81
Detail	82
Check Job Settings	82
Check Job Settings - Destination Settings	82
Check Job Settings - E-Mail Settings	83
Preview	83
Preview - Detail	84
Preview - Detail (Print/Combine)	84
Preview - Detail (Send/Bind TX)	85
3 Organizing user box documents	87
3.1 Overview of document organizing	87
Available operations in the File Document screen	87
Checking documents saved in user boxes	87
Description of File Document screen	89
Searching for a user box name	90
3.2 Deleting a document	92
3.3 Changing the document name	93
3.4 Moving a document	95
3.5 Duplicating a document	97
3.6 Checking document details	99
Check the details	99
Preview screen operations	100
4 Printing a user box document	103
4.1 Overview of document printing	103
Available operations in the Use Document screen	103
Checking documents saved in user boxes	103
Description of Use Document screen	105
Searching for a user box name	105
4.2 Printing	106
Available print settings	106
To print a document	106
Changing the number of copies	107
Specifying single-sided/double-sided printing	108
Specifying Finishing settings	108
Adding a binding margin	113
Adding cover pages (Cover Sheet)	115
Adding insertions (Insert Sheet)	119
Inserting chapter title pages (Chapters)	123
Printing the date/time (Date/Time)	125
Printing page numbers (Page Number)	128
Adding preset text or images (Stamp)	132
Adding text and images to prevent copying (Copy Protect)	135
Adding repeated preset text or images (Stamp Repeat)	143
Inserting a header/footer (Header/Footer)	149
4.3 Combined printing	154
Available combined printing parameters	154
To print a document	154
5 Sending a user box document	158
5.1 Overview of document transmissions	158
Available document transmission operations	158
Transmission methods	158
Checking documents saved in user boxes	158
Description of Use Document screen	160
Searching for a user box name	160
To send a document	161
5.2 Specifying the destination	163
Selecting from the address book	163
Selecting from a group destination	164
Searching for a destination	165
Directly specifying an e-mail destination	167
Directly specifying an SMB destination	168
Directly specifying an FTP destination	169
Directly specifying a WebDAV destination	171
Selecting a destination with an Address search	172
5.3 Specifying the transmission settings	175
Settings that can be specified	175
File Type	175
E-Mail Settings (Communication Settings)	179
URL Notification Setting (Communication Settings)	180
E-Mail Encryption (Communication Settings)	180
Digital Signature (Communication Settings)	181
Date/Time (Application)	182
Page Number (Application)	185
Stamp (Application)	188
Header/Footer (Application)	191
Send & Print (Application)	194
5.4 Bind TX	197
Available combined sending parameters	197
To perform a combined transmission	197
5.5 Checking settings before sending	200
Deleting unnecessary destinations	201
6 Printing/sending a system user box document	204
6.1 Overview of system user boxes	204
6.2 Secure Print User Box	205
Available printing parameters	205
To print a document (Mode 1)	205
To print a document (Mode 2)	207
6.3 Annotation User Box	211
Available printing parameters	211
To print a document	211
Available transmission parameters	214
To send a document	215
Changing the text	216
6.4 Encrypted PDF User Box	219
Printing	219
Deleting	221
6.5 ID & Print User Box	224
Printing	224
Deleting	226
6.6 External Memory	228
Available printing parameters	228
File types that can be printed	228
Document Details	229
To print a document	229
To print an encrypted PDF file	230
7 Specifying Utility mode parameters	232
7.1 Settings that can be specified from Utility mode	232
Utility mode parameters	232
PageScope Web Connection	232
7.2 User box permissions	233
Types of users	233
Public user boxes and personal/group user boxes	233
7.3 Displaying settings screens	234
Displaying the Administrator Settings screen	234
7.4 Registering user boxes	236
Registering user boxes	236
Registering annotation user boxes	239
7.5 Maximum Number of User Boxes	245
7.6 User Box Settings	247
Displaying the User Box Settings screen	247
Delete Unused User Box	248
Delete Secure Print Documents	249
Auto Delete Secure Document	250
Encrypted PDF Delete Time	251
ID & Print Delete Time	252
Document Hold Setting	253
External Memory Function Settings	254
7.7 ID & Print Settings	255
7.8 User Box Administrator Setting	256
7.9 HDD Setting	259
Check HDD Capacity	259
Overwrite Temporary Data	260
Overwrite All Data	262
HDD Lock Password	264
HDD Encryption Setting	266
Format HDD	267
8 Appendix	270
8.1 Error message list	270
8.2 Entering text	271
Enlarging the keyboard	272
To type text	272
List of Available Characters	273
8.3 Glossary	274
9 Index	278
9.1 Index	278
A to O	278

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C650

7-6

Specifying Utility mode parameters

7.4

Registering user boxes

New user boxes can be registered. The following types of user boxes can be registered.

Detail

If user authentication is canceled after personal user boxes are created, the personal user boxes

become public user boxes.

Bulletin board user boxes and relay user boxes can be created when optional fax kit FK-502 is installed.

For details, refer to the User’s Guide [Fax Operations].

If user authentication settings have been applied, be sure to type in the ID and password, and touch

[Login] or press [Access] key. If authentication settings have not been applied, personal user boxes

cannot be created.

If optional fax kit FK-502 has been installed, confidential reception settings can be specified as

advanced User Box functions.

Registering user boxes

Settings can be specified for the following when registering.

New screen 1/2

New screen 2/2

Type

Description

Public user boxes

This shared user box can be accessed by everyone.

Personal user boxes

This user box for an individual can only be accessed by users that have logged on if

user authentication settings have been applied.

Group user boxes

This user box can only be accessed by users who belong to the account and have

logged on when account track settings have been specified.

Annotation user boxes

This user box is used when an image of the date/time or an annotation number is add-

ed to saved document data that is to be printed or transmitted. The type of text to be

added can be specified when the document is being used.

Annotation user boxes are registered in Administrator mode.

Parameter

Description

User Box No.

The next available user box number is displayed. To specify a user box number, touch

[User Box No.], and then use the keypad to type in the user box number (between 1

and 999999999).

User Box Name

Touch [User Box Name], and then use the control panel keypad and the keyboard that

appears in the touch panel to type in the user box name (20 characters or less). The

same user box name can be specified for a multiple number of user boxes if the boxes

have been given different user box numbers.

Password

Specify a password to limit access to the user box. Touch [Password], and then use

the control panel keypad and the keyboard that appears in the touch panel to type in

the password (8 characters or less).

Index

Select the index characters.

Type

Depending on the user authentication and account track settings that have been spec-

ified, select "Public", "Personal" or "Group".

If "Personal" was selected, specify the owner name. To change the owner, touch

[Change Owner], and then select a different owner.

If "Group" was selected, specify the owner account. In the Change Owner screen, se-

lect a different owner account.

Parameter

Description

Auto Document Delete Time

Select the time until the document is deleted after it is saved in the user box.

Confidential RX

This parameter appears when optional fax kit FK-502 is installed. Select whether or not

the confidential reception function is added to the user box. If the confidential recep-

tion function is added, type in the confidential reception password.