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Aastra OpenPhone 71 User Guide - Page 88

Hot Desking: Your Telephone Goes Wherever Your Desk Is

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Telephoning Hot Desking: Your Telephone Goes Wherever Your Desk Is "Hot Desking" means that you log in to the telephone at your desk and your call number and your telephone settings are available to you on that phone. This function is particularly interesting for companies whose staff travels quite a bit. When a "Hot Desking" user is working in the office, he/she simply logs in to any available telephone. This telephone will then have the corresponding properties and profile of the logged in user. When he/she makes a call from this phone, his/her name and call number are what the caller sees. And vice versa - the user can be reached via his/her usual call number. To be able to use this function, the system administrator has to configure a user interface for you for a system telephone. This involves saving your internal call number along with a certain terminal type in the database of the communications system. When you load this user interface to a system telephone, you can programme keys, add telephone book entries, edit lists, etc. as you usually do. All these settings are always saved along with your user interface and placed in the communications system database. Which System Telephones Can I Use? This function is supported on the standard system telephones Aastra 6771/6773/6775 (OpenPhone 71/73/75), as well as the IP system telephones Aastra 6773ip (OpenPhone 73 IP)/Aastra 6775ip (OpenPhone 75 IP) (please refer to the chapter VoIP Telephones starting on page 89 also). The user interfaces are compatible with standard system telephones and IP telephones. When the system administrator has configured a user interface for you for the Aastra 6775 (OpenPhone 75), you can load it for the same type of IP telephone, the Aastra 6775ip (OpenPhone 75 IP) and vice versa. The same applies to the Aastra 6773 (OpenPhone 73) and Aastra 6773ip (OpenPhone 73 IP) telephones. The system administrator can set up multiple user interfaces for your internal call number, e. g. for an Aastra 6771 (OpenPhone 71) and an Aastra 6773 (OpenPhone 73), so that you have a wider selection to choose from. If you have multiple internal call numbers, the system administrator can set up user interfaces for each of these. Which System Telephone Is "Available"? The "available" system telephones display Logged out in their info line. To log in to one of these telephones, please go through the following steps. 86

Section	Page
Aastra 6771, 6773, 6775 (OpenPhone 71, 73, 75)	1
Systeme Telephones	1
Contents	3
Aastra 6771/6773/6775 (OpenPhone 71/73/75) System Phones	9
Using Your Telephone	10
Safety Precautions	10
Installation Site	11
Cleaning	11
Attaching the Pedestals and Adjusting the Inclination	12
Wall Mounting	13
Key Assignments	13
Dial Keypad with ABC Assignment	16
Trunk Key (Call Key 1)	17
Programmable Keys	17
Redial Key	18
ABC Key	18
MenuCard Key	19
C-Key	19
Info Key	19
Hands-Free/Open-Listening Key	20
Muting Key	20
Disconnect Key	20
Headset Key	20
Enquiry Key	21
Plus/Minus Key	21
ESC Key	21
Arrow Key	22
OK Key	22
The Locking of Your Telephone Interface by the System Administrator	22
Labelling the Keys	22
Display and MenuCards	24
Changing the Language	24
Info Line(s)	24
Key Lines	25
MenuCard Display	27
Invoking MenuCards and Selecting Items from the List	27
Setting Windows and their Characteristics, Toggling	29
Entering/Deleting Digits	29
Deleting Lists	30
Entering Text	30
Automatic Exit	31
Key Extensions	32
Operating the Key Extension Keys	33
Choosing a Key Level	33
Labelling a Key on the Key Extension	34
Using a Headset	34
Telephoning	39
In a hurry?: A Brief Explanation of Important Functions	39
Talking on the Phone: Via the Call Key or the Handset	39
Telephoning	41
Redialling	42
Receiving Calls	42
Who Called?	43
Querying/Toggling, Transferring	44
Audio: Muting, Open-Listening, Adjusting Telephone Volume	47
General Functions	48
Assignment of Internal and External Call Numbers	48
Signalling on the Call Keys	48
Calls in the Call Waiting Queue	49
Accepting a Call During Automatic Dialling	50
Block Dialling/Automatic Dialling	50
Muting	51
Call-charge Display, Duration Display	52
Adjusting the Volume with the Plus/Minus Key	52
Redialling	53
Hands-free Mode, Open-listening Mode	54
Blocked/Unblocked Call Numbers	54
Telephone Lock	54
DTMF Postdial/VF Signalling	55
Keypad Dialling	55
Least Cost Routing (LCR)	56
Transmission of Call Numbers	56
MenuCards Before and During a Call	58
MenuCard “Selection” in the Idle State	58
Making External/Internal Calls	60
Manual or Automatic Line Seizure	60
Making an External Call	61
Making an Internal Call	62
Using Destination Keys to Make Calls	63
Call Waiting with an Internal Subscriber	63
Using Routes to Make Calls	63
Busy Display for Bundles and Routes on the System Telephone	64
Ending Calls	64
MenuCard “Conversation”	65
MenuCard “Busy”	67
Accepting Calls	68
By Lifting the Handset or Pressing a Key	68
Automatic Call Connection	69
Calls During a Conversation	69
MenuCard “Call Waiting”	70
MenuCard “Call”	71
Voicebox Queries	71
Enquiry, Toggling, Transfer and Conference	72
Enquiry/Toggling by means of the R-Key or Another Call Key	72
Transferring an Internal/External Call to an Internal Subscriber	72
Transferring an External Call to an External Subscriber	73
MenuCard “Subscr (Subscriber) on hold”	74
Internal/External Three-Party Conference	74
MenuCard “Conference”	75
Special Calls/Functions	76
Accepting an Appointment Call	76
Baby Call	76
Announcements (with and without Intercom)	76
Answering a Call-back	79
Forwarding Calls	80
Doorbell, Door Opener	82
Entrance Intercom Calls	83
Making Calls from the Telephone Book	84
The Telephone Book	84
MenuCard “Phone book”	84
Speed-Dialling	85
Add Phone Numbers to Telephone Book from Lists or during a Call	85
Hot Desking: Your Telephone Goes Wherever Your Desk Is	88
VoIP Telephones	91
IP System Telephone Ports	92
Notes for the System Administrator	93
Team Functions	94
Managing Calls in a Team	94
Making External/Internal Calls	94
Accepting Calls	95
Enquiry, Toggling and Transferring	96
Programming the Call Keys	98
MenuCard “Prog. call key” (Trunk Key)	98
MenuCard “Prog. team key”	100
Direct-call Key	100
Remote-Controlled Functions	101
Remote-Controlled Dialling (Call Through)	101
Remote-Programmable Call Forwarding	102
Remote-Programmable Voicebox Configuration and Query	103
Setting up an Internet Connection from Remote (ISP Trigger Call)	104
Features and MenuCards	105
How to Set Features	105
Main Menu	105
MenuCard “Main Menu”	105
MenuCard “Calls”	107
MenuCard “Call Forwarding”	110
MenuCard “Messages”	113
MenuCard “Phone Settings”	115
MenuCard “Protection”	116
MenuCard “Connections”	119
MenuCard “Phone Book”	124
MenuCard “Applications”	126
MenuCard “Central Settings”	127
Shortcut Menus	128
MenuCard “Info”	128
MenuCard “Active Features”	128
MenuCard “Prog. call key”	129
MenuCard “Prog. team key”	129
Programming Keys	129
Programming Call Numbers (Destinations)	130
Programming Functions (Features)	131
Stacking or Linking Functions	133
Status Key	136
Busy Keys	137
Busy Key “Call Number”	137
Busy Key “Device”	138
Appendix	140
CE Symbol	140
Declaration of Conformity	140
Notes on Disposal	140
MenuCards in the Idle State	142

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Telephoning

Hot Desking: Your Telephone Goes Wherever Your

Desk Is

“Hot Desking” means that you log in to the telephone at your desk and your call

number and your telephone settings are available to you on that phone. This function

is particularly interesting for companies whose staff travels quite a bit. When a “Hot

Desking” user is working in the office, he/she simply logs in to any available tele-

phone. This telephone will then have the corresponding properties and profile of the

logged in user. When he/she makes a call from this phone, his/her name and call

number are what the caller sees. And vice versa - the user can be reached via his/her

usual call number.

To be able to use this function, the system administrator has to configure a user

interface for you for a system telephone. This involves saving your internal call

number along with a certain terminal type in the database of the communications

system. When you load this user interface to a system telephone, you can programme

keys, add telephone book entries, edit lists, etc. as you usually do. All these settings

are always saved along with your user interface and placed in the communications

system database.

Which System Telephones Can I Use?

This function is supported on the standard system telephones Aastra 6771/6773/6775

(OpenPhone 71/73/75), as well as the IP system telephones Aastra 6773ip

(OpenPhone 73 IP)/Aastra 6775ip (OpenPhone 75 IP) (please refer to the chapter VoIP

Telephones starting on page 89 also). The user interfaces are compatible with

standard system telephones and IP telephones. When the system administrator has

configured a user interface for you for the Aastra 6775 (OpenPhone 75), you can load

it for the same type of IP telephone, the Aastra 6775ip (OpenPhone 75 IP) and vice

versa. The same applies to the Aastra 6773 (OpenPhone 73) and Aastra 6773ip

(OpenPhone 73 IP) telephones.

The system administrator can set up multiple user interfaces for your internal call

number, e. g. for an Aastra 6771 (OpenPhone 71) and an Aastra 6773 (OpenPhone 73),

so that you have a wider selection to choose from. If you have multiple internal call

numbers, the system administrator can set up user interfaces for each of these.

Which System Telephone Is “Available”?

The “available” system telephones display

Logged out

in their info line. To log in to

one of these telephones, please go through the following steps.