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HP Deskjet 6940 User Guide - Windows 2000 - Page 84

Download printer software updates, Display the Ink Status window

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Chapter 9 Note The Ink Status window may not display if the printer is operating over a non-Microsoft configuration. Print cartridge information and ordering For print cartridge information and to link to HP's Web site for ordering print cartridges, click the Print Cartridge Information button. Display the Ink Status window If you do not want the Ink Status window to appear when you print, select the Do not show this again check box in the lower-left corner of the window. If you previously chose not to show the Ink Status window but now want it to appear when you print, follow these steps: 1. For Windows 2000, click Start, and then click Settings. For Windows XP, click Start, and then click Printers and Faxes. A list that includes the printers installed on the computer is displayed. 2. Highlight the printer name, and then right-click to display a list of options. 3. Click Properties. The Printer Properties dialog box is displayed. 4. Click the Device Settings tab. 5. For Display Ink Status Window, click On, and then click OK. Download printer software updates Download the latest printer software update every few months to ensure you have the latest features and improvements: 1. Make sure you are connected to the Internet. 2. For Windows 2000, click Start, click Programs, click HP, and then click HP Software Update. For Windows XP, click Start, click All Programs, click HP, and then click HP Software Update. The HP Software Update window is displayed. 3. Click Next. HP Software Update searches the HP Web site for printer software updates. - If the computer has the most recent version of the printer software installed, No updates are available for your system at this time is displayed in the HP Software Update window. - If the computer does not have the most recent version of the printer software installed, a software update is displayed in the HP Software Update window. 4. If a software update is available, select the check box beside the update name. 5. Click Install. 6. Follow the onscreen instructions. Download HP Photosmart Software Installing the printer software update you download from the HP Web site does not update HP Photosmart Software you might have installed on the computer. For information about updating HP Photosmart Software, see the HP Photosmart Software Help. 82 HP Deskjet 6940 series

Section	Page
Contents	3
Welcome	6
Special features	7
Get started	8
Printer features	8
Buttons and lights	10
Paper trays	13
Photo/envelope feeder	15
Print cartridges	17
Ink-backup mode	18
Automatic paper-type sensor	19
Quiet mode	19
Connect to the printer	20
USB	20
Wired Ethernet networking	21
Ethernet basics	21
What you need for a wired network	22
Ethernet network examples	23
Install the printer on an Ethernet network	24
Connect the printer to an Ethernet network	24
Install the printer software	25
Ethernet lights	26
Report Page button	27
Network light	27
HP Report page	28
Embedded Web server (EWS)	30
Configure Bluetooth settings on a network printer	31
Reset the printer to the factory default settings	32
Networking glossary	33
Bluetooth wireless printing	36
Connect the HP Bluetooth Wireless Printer Adapter	36
Configure Bluetooth settings	37
HP iPAQ Bluetooth printing	38
Print photos	40
Print borderless photos	40
Print photos with a border	42
HP Real Life technologies	44
Photo print cartridge	44
Maximum dpi	45
Advanced color settings	46
Color management	46
Gray photo print cartridge	47
Exif Print	47
Store and handle photo paper	48
Save money when printing photos	48
Other photo projects	48
Share photos with friends and family	49
Print photos from a digital camera	50
Use a PictBridge camera	50
PictBridge printing	50
Use a Bluetooth camera phone	51
Print other documents	53
E-mail	53
Letters	54
Documents	55
Envelopes	56
Brochures	57
Greeting cards	59
Postcards	60
Transparencies	61
Labels	62
Index cards and other small media	63
Booklets	64
Posters	65
Iron-on transfers	67
Banners	68
CD/DVD tattoos	69
Printing tips	71
Printing shortcuts	71
Fast/economical printing	71
General everyday printing	72
Presentation printing	72
Print in grayscale	72
Select a print quality	72
Set the page order	73
Print multiple pages on a single sheet of paper	73
Print preview	73
Set a custom paper size	74
Select a paper type	74
Select a paper source	75
Print task quick sets	75
Automatic two-sided printing	76
Manual two-sided printing	78
Book binding	79
Tablet binding	79
Resize a document	81
Watermarks	81
Printer software	83
Printer Properties dialog box	83
What's This? help	83
Ink Status window	83
Download printer software updates	84
Maintenance	85
Install print cartridges	85
Set the auto-off feature	88
Align the print cartridges	89
Calibrate color	89
Automatically clean print cartridges	89
Print a test page	89
View estimated ink levels	89
Maintain the printer body	90
Remove ink from your skin and clothing	90
Manually clean print cartridges	90
Maintain print cartridges	91
Store print cartridges	91
Printer Toolbox	92
Troubleshooting	94
Ethernet problems	94
Printer does not print	96
Paper jam	97
Paper problems	99
Printer prints on multiple sheets at once	99
Paper mismatch	100
Printer is stalled	100
Print cartridge problems	101
Photos do not print correctly	103
Part of the photo is faded	104
PictBridge problems	105
Bluetooth printing problems	106
Banners do not print correctly	108
Print quality is poor	108
Too much or too little ink appears on the page	109
Document is misprinted	110
Problems with borderless documents	111
Part of the photo is faded	113
Photo has an unwanted border	114
Error messages	115
Out-of-paper message	116
Printer lights are on or flashing	116
Document prints slowly	118
If you continue to have problems	119
HP support process	119
Accessories	120
Automatic Two-Sided Printing Accessory (duplexer)	120
Install the duplexer	121
Enable the duplexer	121
Automatic two-sided printing	122
Print a booklet automatically	123
Automatic two-sided printing problems	124
Automatic Two-Sided Printing Accessory specifications	126
250-Sheet Plain Paper Tray	127
Install the 250-Sheet Plain Paper Tray Accessory	127
Load the 250-Sheet Plain Paper Tray Accessory	128
Use the 250-Sheet Plain Paper Tray Accessory	131
250-Sheet Plain Paper Tray Accessory specifications	131
Auto Two-Sided Print Accessory with Small Paper Tray	132
Install the Auto Two-Sided Print Accessory with Small Paper Tray	133
Enable the duplexer	133
Print postcards	134
Use the Auto Two-Sided Print Accessory with Small Paper Tray when printing from a digital camera	135
Print small photos	136
Print envelopes	137
Problems with the Auto Two-Sided Print Accessory with Small Paper Tray	138
Auto Two-Sided Print Accessory with Small Paper Tray specifications	141
Supplies	143
Paper	143
USB cables	143
Accessories	143
Specifications	144
Printer specifications	144
Environmental information	145
Environmental statement	145
Reduction and elimination	145
Recycling	145
Recycling information for the European Union	146
Energy consumption	146

Match case Limit results 1 per page

Note

The Ink Status window may not display if the printer is operating over a

non-Microsoft configuration.

Print cartridge information and ordering

For print cartridge information and to link to HP's Web site for ordering print cartridges,

click the

Print Cartridge Information

button.

Display the Ink Status window

If you do not want the Ink Status window to appear when you print, select the

Do not

show this again

check box in the lower-left corner of the window.

If you previously chose not to show the Ink Status window but now want it to appear when

you print, follow these steps:

For Windows 2000, click

Start

, and then click

Settings

. For Windows XP, click

Start

, and then click

Printers and Faxes

A list that includes the printers installed on the computer is displayed.

Highlight the printer name, and then right-click to display a list of options.

Click

Properties

The Printer Properties dialog box is displayed.

Click the

Device Settings

tab.

For

Display Ink Status Window

, click

, and then click

Download printer software updates

Download the latest printer software update every few months to ensure you have the

latest features and improvements:

Make sure you are connected to the Internet.

For Windows 2000, click

Start

, click

Programs

, click

, and then click

Software Update

. For Windows XP, click

Start

, click

All Programs

, click

, and

then click

HP Software Update

The HP Software Update window is displayed.

Click

HP Software Update searches the HP Web site for printer software updates.

–

If the computer has the most recent version of the printer software installed,

updates are available for your system at this time

is displayed in the HP

Software Update window.

–

If the computer does not have the most recent version of the printer software

installed, a software update is displayed in the HP Software Update window.

If a software update is available, select the check box beside the update name.

Click

Install

Follow the onscreen instructions.

Download HP Photosmart Software

Installing the printer software update you download from the HP Web site does not

update HP Photosmart Software you might have installed on the computer. For

information about updating HP Photosmart Software, see the HP Photosmart Software

Help.

Chapter 9

HP Deskjet 6940 series