Palm 500V User Guide - Page 189

10 Y O U R P E R S O N A L I N F O R M A T I O N O R G A N I S E R CHAPTER 3 Select the Attendees list. Select Add Required Attendee, and then select the name of the contact you want to invite. To invite other attendees, select Add Required Attendee, and then select the name. 4 (Optional) To invite an optional attendee, select Add Optional Attendee, and then select the name. DID YOU KNOW? If you are using Exchange Server 2007 or Exchange Server 2003 with Service Pack 2, you can use your corporate Global Address List to find contact information for an attendee. On the contact list, select Company Directory, and then select the name of the contact you want to invite. 5 Press Done (left softkey). The next time you synchronise, the meeting request is sent to the attendees. When attendees accept your meeting request, the meeting is automatically added to their schedules. When you receive their response, your calendar is updated as well. Replying to a meeting request You receive and reply to meeting requests in the email application (see Working with meeting invitations). If you accept or tentatively accept an invitation, it shows up as an appointment in your Calendar. Marking an event as sensitive If other people have access to your Microsoft Office Outlook calendar on your computer and you don't want them to see an appointment, you can mark that appointment as private to hide it from other Microsoft Office Outlook users. 1 Create an event, and then select it. 2 Press Menu select Edit. (right softkey) and 3 Select the Sensitivity list, and then select one of the following: Personal: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see "Please treat this as Personal" near the top of an open appointment. Private: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see C A L E N D A R 189