Ricoh Aficio SP 1200SF User's Guide - Page 66
Recording an outgoing message (OGM), Multi-line connections (PBX), Type C
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Chapter 7 Type C 7 For Germany 1 TAD Type D For Swizerland 7 1 1 1 TAD a Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b Record the outgoing message on your external TAD. c Set the TAD to answer calls. d Set the Receive Mode to External TAD. (See Receive modes on page 39.) Recording an outgoing message (OGM) 7 a Record 5 seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones. b Limit your speaking to 20 seconds. c End your 20-second message by giving your Remote Activation code for people sending manual faxes. For example: "After the beep, leave a message or send a fax by pressing l51 and Start." Note • You need to turn the Remote Codes setting to on to use the Remote Activation code l51. (See Using remote codes on page 62.) • We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a loud voice. You may try leaving out this pause, but if your machine has trouble receiving, then you should re-record the OGM to include it. Multi-line connections (PBX) 7 We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual. We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX. 56