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Xerox 3100MFPX User Guide - Phaser 3100 MFP/X - Page 27

Loading paper in the manual feed tray

UPC - 095205741964

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2 - Installation Phaser 3100MFP/X 4 Select your country in the list displayed using the or buttons and confirm with OK. Note If none of the options in the list is suitable, select the "OTHER" option. 5 If you have set the country to "Other", you may need to set the public telephone NETWORK to use. Press the OK button to specify it. SET NETWORK YES=OK - NO=C Select the telephone network to use in the list displayed using the or buttons and confirm with OK. Note If none of the options in the list is suitable, select the "OTHER" option. 6 To set the date and time, press the OK button. DATE/TIME YES=OK - NO=C 7 Enter the numbers of the required date and time one after another using the numerical keypad. The date format depends on the country you have selected: for instance, DDMMYY for France, MMDDYY for the USA. Use the C button to correct an entry. Press OK to confirm. 8 To specify the fax number and machine name, press the OK button. This information will appear on your transmitted documents when the "Sending Header" function is activated. NUMBER/NAME YES=OK - NO=C 9 Enter your fax number (20 digits max.) using the numerical keypad. To type the "+" sign, press simultaneously the CTRL and Q keys. Use the C button to correct an entry. Press the OK button to confirm. 10 Enter your machine name (20 characters max.) using the alphanumerical keypad. Press the OK button to confirm. 11 If you are connecting your machine to a private network, behind a company's PABX, you may need to specify a local prefix. This prefix will be then used to exit the company's telephone network. To set up this function, press the OK button. PREFIX YES=OK - NO=C 12 Enter the minimal size of the company's outside numbers (1 to 30) using the numerical keypad. This setting is used to differentiate internal telephone numbers from external telephone numbers. For example, if you are installing the machine in France, behind your company's PABX, enter 10 (10 digits being the standard telephone number length for France). Use C to correct an entry. Press the OK button to confirm. 13 Enter the local prefix number (10 characters max.) using the numerical keypad. This prefix will automatically be added when an external number is dialled. To insert a pause for dial tone ("/" sign), press simultaneously the CTRL and M keys, or long press the 0 (zero) key on the numerical keypad until the "/" sign is displayed. Use the C button to correct an entry. Press the OK button to confirm. The setup is now complete and the functions list is automatically printed out. The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray (see Loading paper in the main paper tray, page 15). Once paper has been loaded, printing will resume. Loading paper in the manual feed tray Before loading paper, refer to the Important paragraph Paper recommendations, page 15. The manual feed tray allows you to use a greater variety of weights and sizes than those used in the main paper tray (refer to Specifications, page 83). Only one sheet or envelope can be fed at a time. Important You can use paper weighing between 52 and 160 g/m². 1 Spread the manual feed guides to the maximum. 2 Insert a sheet or an envelope in the manual feed tray. 3 Adjust the paper guides against the right and left edges of the sheet or the envelope. 4 Print making sure that the chosen paper size corresponds to the selected format on the printer (refer to Copy, page 24). - 22 -

Section	Page
Dear customer	2
Consumables	2
Security	6
Safety introduction	6
Notices and safety	6
Marks, Labels	6
Symbols	6
EMC	6
Note to users in the United States of America	6
Declaration of Conformity	7
EME Compliance for Canada	7
Laser Safety Information	7
For Europe/Asia	7
For North America	7
Operational Safety Information	7
Electrical Safety Information	8
Electrical Supply	8
Disconnect device	9
Emergency Power Off	9
Ozone Information	9
Maintenance Information	9
Consumables Information	9
Product Safety Certification	10
Regulatory Information	10
Certifications in Europe	10
CE Marking Traceability Information (For EU Countries Only)	10
Regulatory information for the Fax function	10
USA	10
Canada	11
Europe	12
Product Recycling and Disposal	12
USA and Canada	12
European Union	12
WEEE Directive 2002/96/EC	12
North America (USA, Canada)	13
Energy Program Compliance	13
Energy star	13
Section 16 EH&S Contact Information	13
Security directives	14
Positions of Safety labels on the machine	15
Symbols for the main power switch	15
Software use license	16
Definition	16
License	16
Property	16
Duration	16
Warranty	16
Responsibility	16
Development	16
Applicable law	17
Registered trademarks	17
Prohibited reproductions	17
Installation	18
Location conditions	18
Cautions of use	18
Safety information	19
Safety During Operation	19
Power Supply	20
For Fax or Telephone	20
Paper recommendations	20
Loading paper in the main paper tray	20
Handling of paper	20
Humidity control	20
Handling the machine	20
Operator shocks	20
Moving the machine	20
Handling the print cartridge	20
Rules for use symbols	21
Machine Overview	22
Control panel	23
Accessing menus	23
Packaging contents	24
Device installation	24
Installing the document feeder	24
Paper tray installation	24
Print cartridge installation	25
Output Support Tab	26
Starting your device	26
Device connection	26
Device initial setup	26
Loading paper in the manual feed tray	27
Use of envelopes	28
Copy	29
Simple copy	29
ECO mode copy	29
Advanced copying	29
ID Card Copy mode	30
Special setups for copying	30
Resolution setup	30
Zoom setup	31
Collated copy setup	31
Scanned original setup	31
Contrast setup	31
Brightness setup	31
Paper type setup	32
Paper tray selection	32
Margin Shift with the Automatic Document Feeder	32
Margin Shift using the Document Glass	32
Left and right printing margin shift	32
Top and bottom printing margin shift	32
Paper size setup	32
Fax	33
Fax transmission	33
Print a cover sheet	33
Immediate transmission	33
Delayed transmission	33
Transmission with auto redial	34
Fax reception	34
Relay broadcast	34
Fax answering machine	35
Saving an access code	35
Activating / Deactivating the answering machine	35
Printing fax messages stored in the memory	35
Fax rerouting	35
Activating rerouting	35
Setting the re-direction contact	36
Printing rerouted documents	36
Rerouting fax messages to a USB memory key	36
Activating rerouting	36
Printing rerouted documents	36
Transmission waiting queue	36
Performing immediate transmission from the waiting queue	36
Consulting or modifying the waiting queue	37
Deleting a transmission on hold	37
Printing a document in waiting or in deposit	37
Printing the waiting queue	37
Cancelling a transmission in progress	37
MailBoxes (MBX Fax)	37
Creating an MBX	37
Modifying the features of a MBX	38
Printing the contents of a MBX	38
Deleting a MBX	38
Printing the MBX list	38
MBX deposit in your fax	38
MBX deposit in a remote fax	38
MBX polling from a remote fax	38
Deposit and Polling	39
Placing a document in deposit	39
Polling a deposited document	39
SMS	40
SMS Parameters	40
Presentation of the sender	40
SMS Center transmission number	40
Sending an SMS	40
Parameters/ Setup	41
Date/Time	41
Summer time / Winter time setting	41
Your fax number/Your name	41
Type of network	42
Geographical settings	42
Country	42
Telecommuncation Network	42
Language	42
Local prefix	42
Transmission report	43
Document feed type	43
Economy period	43
Reception Mode	43
Reception without paper	44
Number of copies	44
Fax or PC reception	44
Adjust to page	44
Received faxes reduction mode	45
Technical Parameters	45
Printing the functions guide	46
Printing the logs	46
Print the list of setups	47
Lock the machine	47
Lock the keyboard	47
Lock the numbers	47
Lock the SMS service	47
Lock the Media service	47
Read the counters	47
Sent pages counter	47
Received pages counter	48
Scanned pages counter	48
Printed pages counter	48
Display the consumables status	48
Calibrate your scanner	48
Directory	49
Creating subscribers record	49
Creating subscribers list	49
Modifying a record	49
Deleting a record or a list	49
Printing the directory	50
Saving/Restoring the directory (Smart card option)	50
Games and Calendar	51
Sudoku	51
Print a grid	51
Print the solution to a grid	51
Calendar	51
Network features	52
Type of radio network	52
Radio infrastructure network	52
Radio ad-hoc network	52
Radio networks (WLAN)	52
Connect your WLAN adaptor	53
Configure your network	53
Creating or rejoining a network	53
Referring to or changing your network parameters	54
An example of how an AD-HOC network may be set up	55
Setting up a machine	55
Setting up the PC	56
USB memory key	57
Use of the USB memory key	57
Print your documents	57
Print the list of files located in the key	57
Print the files stored on the key	57
Delete your files stored on the key	58
Read the USB memory key contents	58
Save a document on a USB memory key	58
Telephony (option)	60
Connecting the USB-DECT base	60
Registering DECT handsets	60
Customising telephony settings	61
Unregistering DECT handset	61
PC Features	62
Introduction	62
Configuration requirements	62
Software installation	62
Installing the full software package	62
Installing drivers only	63
Installing the drivers using the Xerox Companion Suite software	63
Installing the drivers manually	65
Connections	65
Software Uninstallation	66
Uninstall the software from your PC	66
Uninstall the drivers from your PC	66
Uninstall the drivers using the Xerox Companion Suite software	66
Uninstall the drivers manually	66
Machine Management	67
Checking the connection between the PC and the machine	67
Companion Director	67
Graphical presentation	67
Utilities and applications activation	67
Companion Monitor	68
Graphical presentation	68
Device management	68
Selecting the current device	68
Status of the connection	68
Device parameters	68
Removing a device	69
Display the consumable status	69
Xerox Companion Suite features	69
Document scanning	69
Scanning with Scan To	69
Character recognition software (OCR)	70
Printing	70
Printing to the machine	70
Printing in duplex mode with the machine	70
Address book	72
Add a contact to the machine’s address book	72
Add a group to the machine’s address book	72
Manage the address book	72
Modify the information related to a contact	73
Modify a group	73
Delete a contact or a group from the address book	73
Print the address book	73
Import or export an address book	73
Save / Export your address book	73
Import an address book	73
Fax communications (depending on model)	73
Presentation of the Fax window	73
Send a fax	74
Send a fax from the hard disk or the machine	74
Send a fax from an application	74
Receive a fax	75
Follow-up of fax communications	75
The outbox	75
The send memory (items sent)	75
The outbox log	75
The inbox log	75
Fax parameters	76
Access to fax parameters	76
Description of the tab Logs and Reports	76
Description of the tab Fax Parameters	76
Cover page	77
Creating a cover page template	77
Creating a cover page	78
Description of the tab Cover page	79
SMS Communications (depending on model)	80
Presentation of the SMS window	80
Send an SMS	80
Follow-up of SMS	81
The outbox	81
The outbox log	81
The sent item memory (items sent)	81
SMS Parameters	81
Access to SMS parameters	81
Description of the tab Logs and reports	81
Maintenance	82
Service	82
General information	82
Print cartridge replacement	82
Issues with smart cards	83
Cleaning	83
Document glass cleaning	83
Printer cleaning	83
Cleaning the machine’s exterior surfaces	83
Automatic Document feeder roller cleaning	83
Printer issues	84
Error messages	84
Paper jam	84
ADF Feeding problems	85
Miscellaneous problems	85
Communication errors	85
Transmission from the feeder	85
Transmission from memory	85
Communication error codes	85
General codes	85
PC printing issues	86
PC printing via USB connection	86
PC printing via WLAN connection	87
Firmware update	87
Specifications	88
Physical specifications	88
Electrical specifications	88
Environmental specifications	88
Peripheral specifications	88
Consumable specifications	89

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Phaser 3100MFP/X

- 22 -

2 - Installation

Select your country in the list displayed using the

buttons and confirm with

If you have set the country to "Other", you may

need to set the public telephone NETWORK to use.

Press the

button to specify it.

Select the telephone network to use in the list

displayed using the

buttons and confirm

with

To set the date and time, press the

button.

Enter the numbers of the required date and time

one after another using the numerical keypad.

The date format depends on the country you have

selected: for instance, DDMMYY for France,

MMDDYY for the USA.

Use the

button to correct an entry.

Press

to confirm.

To specify the fax number and machine name,

press the

button.

This information will appear on your transmitted

documents when the "Sending Header" function is

activated.

Enter your fax number (20 digits max.) using the

numerical keypad.

To type the "+" sign, press simultaneously the

TRL

and

keys.

Use the

button to correct an entry.

Press the

button to confirm.

Enter your machine name (20 characters max.)

using the alphanumerical keypad.

Press the

button to confirm.

If you are connecting your machine to a private

network, behind a company’s PABX, you may need

to specify a local prefix. This prefix will be then

used to exit the company’s telephone network.

To set up this function, press the

button.

Enter the minimal size of the company’s outside

numbers (1 to 30) using the numerical keypad.

This setting is used to differentiate internal

telephone numbers from external telephone

numbers.

For example, if you are installing the machine in

France, behind your company’s PABX, enter 10

(10 digits being the standard telephone number

length for France).

Use

to correct an entry.

Press the

button to confirm.

Enter the local prefix number (10 characters max.)

using the numerical keypad.

This prefix will automatically be added when an

external number is dialled.

To insert a pause for dial tone ("/" sign), press

simultaneously the

TRL

and

keys, or long press

the 0 (zero) key on the numerical keypad until the

"/" sign is displayed.

Use the

button to correct an entry.

Press the

button to confirm.

The setup is now complete and the functions list is

automatically printed out.

The LCD screen displays the message

APER

EMPTY

if no

paper has been loaded in the paper tray (see

paper in the main paper tray

, page 15). Once paper has

been loaded, printing will resume.

Loading paper in the manual feed tray

The manual feed tray allows you to use a greater variety

of weights and sizes than those used in the main paper

tray (refer to

Specifications

, page 83).

Only one sheet or envelope can be fed at a time.

Spread the manual feed guides to the maximum.

Insert a sheet or an envelope in the manual feed

tray.

Adjust the paper guides against the right and left

edges of the sheet or the envelope.

Print making sure that the chosen paper size

corresponds to the selected format on the printer

(refer to

Copy

, page 24).

Note

If none of the options in the list is

suitable, select the "OTHER" option.

SET NETWORK

YES=OK - NO=C

Note

If none of the options in the list is

suitable, select the "OTHER" option.

DATE/TIME

YES=OK - NO=C

NUMBER/NAME

YES=OK - NO=C

PREFIX

YES=OK - NO=C

Important

Before loading paper, refer to the

paragraph

Paper

recommendations

, page 15.

Important

You can use paper weighing

between

and

160 g/m²