Xerox 3100MFPX User Guide - Phaser 3100 MFP/X - Page 49

7 - Directory Phaser 3100MFP/X Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists. For all subscriber records or subscriber lists you may create, consult, modify or delete contents. You can also print the directory. Furthermore, your machine lets you create and manage your phone directory from your PC Kit. For more information on this feature, refer to chapter PC Features, page 57. Creating subscribers record Creating subscribers list To create subscribers list: 12 - DIRECTORY / NEW GROUP 1 Press , enter 12 using the keypad. 2 Enter the LIST NAME with the alphanumerical keypad (20 characters maximum), confirm with OK. 3 CALLED NUMBER: use or to select from existing records the contacts of your list and confirm with OK. Repeat this operation for each subscriber you want to add to your list. 4 Enter the GROUP NUMBER assigned to your list with the numerical keypad or accept the displayed number, and confirm with OK. To create subscribers record: 11 - DIRECTORY / NEW CONTACT 1 Press , enter 11 using the keypad. 2 Enter the NAME of your contact with the alphanumerical keypad (20 characters maximum), confirm with OK. 3 Enter the TEL number of your contact with the numerical keypad (30 digits maximum), confirm with OK. 4 Choose the RECORD NO from your directory with the numerical keypad or accept the displayed number, and confirm with OK. 5 Select W. ASSOC. KEY if you want to assign a shortcut key (letter) to your subscriber record. The first available letter appears, use or to choose another letter. Confirm with OK. 6 Select the appropriate transmission RATE to send faxes among the values 2400, 4800, 7200, 9600, 12000, 14400 and 33600 using or . Confirm with OK. The maximum speed can be used if the telephone line is of good quality, meaning appropriate, without echo. In the directory, the letter G placed Important next to a name identifies a subscribers group. Modifying a record To modify a subscribers record or list: 13 - DIRECTORY / MODIFY 1 Press , enter 13 using the keypad. 2 With or , browse the directory and select the record or list you want to modify by pressing OK. 3 With or , browse the entries of the selected record or list. Press OK when the entry you want to modify appears on screen. 4 The cursor appears at the end of the line. Press C to delete characters. 5 Enter the new entry and confirm with OK. 6 Repeat the operations for each line you want to modify. Deleting a record or a list To delete a subscribers record or list: If your multifunction machine is connected to a PABX, you may insert a pause for dial tone after the outgoing local prefix dialling. Important To insert a pause for dial tone ("/" sign), press simultaneously the CTRL and M keys, or long press the 0 (zero) key on the numerical keypad until the "/" sign is displayed. 14 - DIRECTORY / CANCEL 1 Press , enter 14 using the keypad. 2 With or , browse the directory and select the record or list you want to delete by pressing OK. 3 Press OK to confirm the deletion. 4 Repeat the operations for each record or list you want to delete. For more details, refer to Local prefix, page 37. - 44 -