Xerox 3100MFPX User Guide - Phaser 3100 MFP/X - Page 35

Fax answering machine, Fax rerouting

Page 35 highlights

4 - Fax Phaser 3100MFP/X To activate relay from your fax machine: 1 Load the document to be faxed. Important Make sure that the document in the ADF or on the document glass is properly loaded in order to avoid sending blank or incorrect pages. 2 Select 37 - FAX / BROADCAST. 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK. 4 Enter the relay list number used by the remote fax and press OK. 5 You may enter the time you wish to transmit the document next to the current time and press OK. 6 If you wish to modify the document feed type, select one of the options FEEDER or MEMORY, then press OK. 7 If you wish, you may enter the number of pages of your documents before transmitting. 8 Activate relay by pressing . 9 If you are using the document glass, you can scan more than one page. Place the next page on the document glass, select NEXT and confirm with OK. Select DONE when all pages have been scanned. The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document. Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them. The indicator light lets you know the state of your Fax answering machine: • Light on: the answering machine is on. • Blinking: your fax has documents in storage or is in the process of receiving faxes. • Light off: memory full, the machine cannot receive any more documents. You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for: • printing fax messages in memory, • activating or deactivating the fax answering machine. Saving an access code 383 - FAX / FAX ANSW. / ANSWER CODE Activating / Deactivating the answering machine 382 - FAX / FAX ANSW. / ACTIVATION 1 Press , enter 382 using the keypad. 2 If you saved an access code for your fax answering machine, enter it and confirm with OK. 3 Select the required answering machine option, ON or OFF, and confirm you choice with OK. 4 Exit this menu by pressing the button. Printing fax messages stored in the memory Important Printing is not possible on A5 (or Statement) paper size. 381 - FAX / FAX ANSW. / PRINT 1 Press , enter 381 using the keypad. 2 If you saved an access code for your fax answering machine, enter it and confirm with OK. Documents received and stored in the memory are printed. Fax rerouting This function is used to reroute incoming faxes to a directory contact. To use this function, you have to perform two operations: 1 Activate rerouting. 2 Set the rerouting address of the fax. Activating rerouting Make sure that the subscriber exists Important in the directory (see Directory, page 44). 391 - FAX / REROUTING / ACTIVATION 1 Press , enter 391 using the keypad. 2 Using the keys and within the navigator, select option ON. 3 Using the keys and within the navigator, select the subscriber from the directory. 4 Confirm with OK. 5 Exit this menu by pressing the button. If the option OFF is selected, the menus 392 and 393 will not be included in the functions overview, when it is printed out. 1 Press , enter 383 using the keypad. 2 Enter the code (4 digits) and confirm with OK. 3 Exit this menu by pressing the button. - 30 -

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Phaser 3100MFP/X
- 30 -
4 - Fax
To activate relay from your fax machine:
1
Load the document to be faxed.
2
Select
±
37
-
FAX / BROADCAST
.
3
Enter the remote fax number where you will relay to
or choose your dialling mode and press
OK
.
4
Enter the relay list number used by the remote fax
and press
OK
.
5
You may enter the time you wish to transmit the
document next to the current time and press
OK
.
6
If you wish to modify the document feed type,
select one of the options
FEEDER
or
MEMORY
,
then press
OK
.
7
If you wish, you may enter the number of pages of
your documents before transmitting.
8
Activate relay by pressing
.
9
If you are using the document glass, you can scan
more than one page. Place the next page on the
document glass, select
NEXT
and confirm with
OK
.
Select DONE when all pages have been scanned.
The document in the feeder will be relayed either
immediately or at a later time (according to your choice)
to the remote fax which will relay the document.
Fax answering machine
The Fax answering machine allows you to keep
confidential documents in storage and to avoid printing
them as you receive them.
The
indicator light lets you know the state of your
Fax answering machine:
Light on: the answering machine is on.
Blinking: your fax has documents in storage or is in the
process of receiving faxes.
Light off: memory full, the machine cannot receive any
more documents.
You can assure document confidentiality by using the 4
digit access code. Once saved, you will require this
access code for:
printing fax messages in memory,
activating or deactivating the fax answering machine.
Saving an access code
±
383 - FAX / FAX ANSW. / ANSWER CODE
1
Press
±
, enter
383
using the keypad.
2
Enter the code (4 digits) and confirm with
OK
.
3
Exit this menu by pressing the
button.
Activating / Deactivating the answering
machine
±
382 - FAX / FAX ANSW. / ACTIVATION
1
Press
±
, enter
382
using the keypad.
2
If you saved an access code for your fax answering
machine, enter it and confirm with
OK
.
3
Select the required answering machine option,
ON
or
OFF
, and confirm you choice with
OK
.
4
Exit this menu by pressing the
button.
Printing fax messages stored in the memory
±
381 - FAX / FAX ANSW. / PRINT
1
Press
±
, enter
381
using the keypad.
2
If you saved an access code for your fax answering
machine, enter it and confirm with
OK
.
Documents received and stored in the memory are
printed.
Fax rerouting
This function is used to reroute incoming faxes to a
directory contact. To use this function, you have to
perform two operations:
1
Activate rerouting.
2
Set the rerouting address of the fax.
Activating rerouting
±
391 - FAX / REROUTING / ACTIVATION
1
Press
±
, enter
391
using the keypad.
2
Using the keys
±
and
²
within the navigator,
select option
ON
.
3
Using the keys
±
and
²
within the navigator,
select the subscriber from the directory.
4
Confirm with
OK
.
5
Exit this menu by pressing the
button.
If the option
OFF
is selected, the menus
392
and
393
will
not be included in the functions overview, when it is
printed out.
Important
Make sure that the document in the
ADF or on the document glass is
properly loaded in order to avoid
sending blank or incorrect pages.
Important
Printing is not possible on A5 (or
Statement) paper size.
Important
Make sure that the subscriber exists
in the directory (see
Directory
,
page 44).