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Xerox 3100MFPX User Guide - Phaser 3100 MFP/X - Page 36

Rerouting fax messages to a USB, memory key, Transmission waiting queue

UPC - 095205741964

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Phaser 3100MFP/X 4 - Fax Setting the re-direction contact Printing rerouted documents 392 - FAX / REROUTING / CALL NUMBER 1 Press , enter 392 using the keypad. 2 Using the keys and within the navigator, select the subscriber from the directory. 3 Confirm with OK. 4 Exit this menu by pressing the button. Printing rerouted documents 393 - FAX / REROUTING / COPY 1 Press , enter 393 using the keypad. 2 Using the keys and within the navigator, select the COPY option (local printout of the information relayed to your device) either ON or OFF. 3 Confirm with OK. 4 Exit this menu by pressing the button. Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages directly in the folder Phaser3100MFP_X\FAX on a USB memory key connected to your machine. The folder Phaser3100MFP_X\FAX is created by the application. The USB memory key then becomes the machine reception memory. Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows: "FAXYYMMDDHHMMSS" where YYMMDDHHMMSS corresponds to the fax reception date and time. You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT. Activating rerouting Before activating this function, Important connect the USB memory key to the machine. 051 - MEDIA / FAX ARCHIVING / ACTIVATION 1 Press , enter 051 using the keypad. 2 Using the keys and within the navigator, select option ON and confirm your choice with OK. 3 Exit this menu by pressing the button. Important Printing is not possible on A5 (or Statement) paper format. This menu is only accessible when Important the function FAX ARCHIVING is activated. 052 - MEDIA / FAX ARCHIVING / PRINT 1 Press , enter 052 using the keypad. 2 Using the keys and , select the option ON to print all rerouted documents automatically. 3 Confirm your choice with OK. 4 Exit this menu by pressing the button. Transmission waiting queue This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • Consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber's telephone number. Documents may have the following status: - TX: transmission - REL: relay - DOC: in deposit - POL: polling - MBX: send to mailbox - PMB: mailbox polling - TR: ongoing commands - SMS: SMS transmission • Immediately perform a transmission from the waiting queue, • Print a document in storage, waiting to be transmitted or in deposit, • Print the waiting queue, in order to get the status of each document in the queue, by either: - queue order number, - document name or number, - scheduled transmission time (fax), - operation type regarding the document: transmission from memory, delayed transmission, deposit, - number of pages of the document, - document size (percentage of space stored in memory) • Cancel a transmission request in the waiting queue. Performing immediate transmission from the waiting queue 61 - COMMANDS / PERFORM 1 Press , enter 61 using the keypad. 2 Select the document in the waiting queue. 3 Confirm your choice with OK or to immediately perform the selected transmission. - 31 -

Section	Page
Dear customer	2
Consumables	2
Security	6
Safety introduction	6
Notices and safety	6
Marks, Labels	6
Symbols	6
EMC	6
Note to users in the United States of America	6
Declaration of Conformity	7
EME Compliance for Canada	7
Laser Safety Information	7
For Europe/Asia	7
For North America	7
Operational Safety Information	7
Electrical Safety Information	8
Electrical Supply	8
Disconnect device	9
Emergency Power Off	9
Ozone Information	9
Maintenance Information	9
Consumables Information	9
Product Safety Certification	10
Regulatory Information	10
Certifications in Europe	10
CE Marking Traceability Information (For EU Countries Only)	10
Regulatory information for the Fax function	10
USA	10
Canada	11
Europe	12
Product Recycling and Disposal	12
USA and Canada	12
European Union	12
WEEE Directive 2002/96/EC	12
North America (USA, Canada)	13
Energy Program Compliance	13
Energy star	13
Section 16 EH&S Contact Information	13
Security directives	14
Positions of Safety labels on the machine	15
Symbols for the main power switch	15
Software use license	16
Definition	16
License	16
Property	16
Duration	16
Warranty	16
Responsibility	16
Development	16
Applicable law	17
Registered trademarks	17
Prohibited reproductions	17
Installation	18
Location conditions	18
Cautions of use	18
Safety information	19
Safety During Operation	19
Power Supply	20
For Fax or Telephone	20
Paper recommendations	20
Loading paper in the main paper tray	20
Handling of paper	20
Humidity control	20
Handling the machine	20
Operator shocks	20
Moving the machine	20
Handling the print cartridge	20
Rules for use symbols	21
Machine Overview	22
Control panel	23
Accessing menus	23
Packaging contents	24
Device installation	24
Installing the document feeder	24
Paper tray installation	24
Print cartridge installation	25
Output Support Tab	26
Starting your device	26
Device connection	26
Device initial setup	26
Loading paper in the manual feed tray	27
Use of envelopes	28
Copy	29
Simple copy	29
ECO mode copy	29
Advanced copying	29
ID Card Copy mode	30
Special setups for copying	30
Resolution setup	30
Zoom setup	31
Collated copy setup	31
Scanned original setup	31
Contrast setup	31
Brightness setup	31
Paper type setup	32
Paper tray selection	32
Margin Shift with the Automatic Document Feeder	32
Margin Shift using the Document Glass	32
Left and right printing margin shift	32
Top and bottom printing margin shift	32
Paper size setup	32
Fax	33
Fax transmission	33
Print a cover sheet	33
Immediate transmission	33
Delayed transmission	33
Transmission with auto redial	34
Fax reception	34
Relay broadcast	34
Fax answering machine	35
Saving an access code	35
Activating / Deactivating the answering machine	35
Printing fax messages stored in the memory	35
Fax rerouting	35
Activating rerouting	35
Setting the re-direction contact	36
Printing rerouted documents	36
Rerouting fax messages to a USB memory key	36
Activating rerouting	36
Printing rerouted documents	36
Transmission waiting queue	36
Performing immediate transmission from the waiting queue	36
Consulting or modifying the waiting queue	37
Deleting a transmission on hold	37
Printing a document in waiting or in deposit	37
Printing the waiting queue	37
Cancelling a transmission in progress	37
MailBoxes (MBX Fax)	37
Creating an MBX	37
Modifying the features of a MBX	38
Printing the contents of a MBX	38
Deleting a MBX	38
Printing the MBX list	38
MBX deposit in your fax	38
MBX deposit in a remote fax	38
MBX polling from a remote fax	38
Deposit and Polling	39
Placing a document in deposit	39
Polling a deposited document	39
SMS	40
SMS Parameters	40
Presentation of the sender	40
SMS Center transmission number	40
Sending an SMS	40
Parameters/ Setup	41
Date/Time	41
Summer time / Winter time setting	41
Your fax number/Your name	41
Type of network	42
Geographical settings	42
Country	42
Telecommuncation Network	42
Language	42
Local prefix	42
Transmission report	43
Document feed type	43
Economy period	43
Reception Mode	43
Reception without paper	44
Number of copies	44
Fax or PC reception	44
Adjust to page	44
Received faxes reduction mode	45
Technical Parameters	45
Printing the functions guide	46
Printing the logs	46
Print the list of setups	47
Lock the machine	47
Lock the keyboard	47
Lock the numbers	47
Lock the SMS service	47
Lock the Media service	47
Read the counters	47
Sent pages counter	47
Received pages counter	48
Scanned pages counter	48
Printed pages counter	48
Display the consumables status	48
Calibrate your scanner	48
Directory	49
Creating subscribers record	49
Creating subscribers list	49
Modifying a record	49
Deleting a record or a list	49
Printing the directory	50
Saving/Restoring the directory (Smart card option)	50
Games and Calendar	51
Sudoku	51
Print a grid	51
Print the solution to a grid	51
Calendar	51
Network features	52
Type of radio network	52
Radio infrastructure network	52
Radio ad-hoc network	52
Radio networks (WLAN)	52
Connect your WLAN adaptor	53
Configure your network	53
Creating or rejoining a network	53
Referring to or changing your network parameters	54
An example of how an AD-HOC network may be set up	55
Setting up a machine	55
Setting up the PC	56
USB memory key	57
Use of the USB memory key	57
Print your documents	57
Print the list of files located in the key	57
Print the files stored on the key	57
Delete your files stored on the key	58
Read the USB memory key contents	58
Save a document on a USB memory key	58
Telephony (option)	60
Connecting the USB-DECT base	60
Registering DECT handsets	60
Customising telephony settings	61
Unregistering DECT handset	61
PC Features	62
Introduction	62
Configuration requirements	62
Software installation	62
Installing the full software package	62
Installing drivers only	63
Installing the drivers using the Xerox Companion Suite software	63
Installing the drivers manually	65
Connections	65
Software Uninstallation	66
Uninstall the software from your PC	66
Uninstall the drivers from your PC	66
Uninstall the drivers using the Xerox Companion Suite software	66
Uninstall the drivers manually	66
Machine Management	67
Checking the connection between the PC and the machine	67
Companion Director	67
Graphical presentation	67
Utilities and applications activation	67
Companion Monitor	68
Graphical presentation	68
Device management	68
Selecting the current device	68
Status of the connection	68
Device parameters	68
Removing a device	69
Display the consumable status	69
Xerox Companion Suite features	69
Document scanning	69
Scanning with Scan To	69
Character recognition software (OCR)	70
Printing	70
Printing to the machine	70
Printing in duplex mode with the machine	70
Address book	72
Add a contact to the machine’s address book	72
Add a group to the machine’s address book	72
Manage the address book	72
Modify the information related to a contact	73
Modify a group	73
Delete a contact or a group from the address book	73
Print the address book	73
Import or export an address book	73
Save / Export your address book	73
Import an address book	73
Fax communications (depending on model)	73
Presentation of the Fax window	73
Send a fax	74
Send a fax from the hard disk or the machine	74
Send a fax from an application	74
Receive a fax	75
Follow-up of fax communications	75
The outbox	75
The send memory (items sent)	75
The outbox log	75
The inbox log	75
Fax parameters	76
Access to fax parameters	76
Description of the tab Logs and Reports	76
Description of the tab Fax Parameters	76
Cover page	77
Creating a cover page template	77
Creating a cover page	78
Description of the tab Cover page	79
SMS Communications (depending on model)	80
Presentation of the SMS window	80
Send an SMS	80
Follow-up of SMS	81
The outbox	81
The outbox log	81
The sent item memory (items sent)	81
SMS Parameters	81
Access to SMS parameters	81
Description of the tab Logs and reports	81
Maintenance	82
Service	82
General information	82
Print cartridge replacement	82
Issues with smart cards	83
Cleaning	83
Document glass cleaning	83
Printer cleaning	83
Cleaning the machine’s exterior surfaces	83
Automatic Document feeder roller cleaning	83
Printer issues	84
Error messages	84
Paper jam	84
ADF Feeding problems	85
Miscellaneous problems	85
Communication errors	85
Transmission from the feeder	85
Transmission from memory	85
Communication error codes	85
General codes	85
PC printing issues	86
PC printing via USB connection	86
PC printing via WLAN connection	87
Firmware update	87
Specifications	88
Physical specifications	88
Electrical specifications	88
Environmental specifications	88
Peripheral specifications	88
Consumable specifications	89

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Phaser 3100MFP/X

- 31 -

4 - Fax

Setting the re-direction contact

392 - FAX / REROUTING / CALL NUMBER

Press

, enter

392

using the keypad.

Using the keys

and

within the navigator,

select the subscriber from the directory.

Confirm with

Exit this menu by pressing the

button.

Printing rerouted documents

393 - FAX / REROUTING / COPY

Press

, enter

393

using the keypad.

Using the keys

and

within the navigator,

select the

COPY

option (local printout of the

information relayed to your device) either

OFF

Confirm with

Exit this menu by pressing the

button.

Rerouting fax messages to a USB

memory key

This function allows you to reroute received fax messages

directly in the folder Phaser3100MFP_X\FAX on a USB

memory key connected to your machine. The folder

Phaser3100MFP_X\FAX is created by the application.

The USB memory key then becomes the machine

reception memory.

Fax messages that are rerouted are therefore saved on

the USB memory key with format Tiff and are named as

follows:

"FAXYYMMDDHHMMSS"

where

YYMMDDHHMMSS corresponds to the fax reception

date and time.

You can also print fax messages rerouted to your USB

memory key automatically by activating menu

052

Activating rerouting

051 - MEDIA / FAX ARCHIVING / ACTIVATION

Press

, enter

051

using the keypad.

Using the keys

and

within the navigator,

select option

and confirm your choice with

Exit this menu by pressing the

button

Printing rerouted documents

052 - MEDIA / FAX ARCHIVING / PRINT

Press

, enter

052

using the keypad.

Using the keys

and

, select the option

print all rerouted documents automatically.

Confirm your choice with

Exit this menu by pressing the

button

Transmission waiting queue

This function lets you obtain a recap of all documents

queuing, for transmission, including those in deposit or in

delayed transmission, etc.

It allows you to:

•

Consult

modify

the waiting queue. In this waiting

queue the documents are coded the following way:

Order number in the queue / document status /

subscriber’s telephone number.

Documents may have the following status:

: transmission

REL

: relay

DOC

: in deposit

POL

: polling

MBX

: send to mailbox

PMB

: mailbox polling

: ongoing commands

SMS

: SMS transmission

•

Immediately perform

a transmission from the waiting

queue,

•

Print a document

in storage, waiting to be transmitted

or in deposit,

•

Print the waiting queue

, in order to get the status of

each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission

from memory, delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in

memory)

•

Cancel

a transmission request in the waiting queue.

Performing immediate transmission from

the waiting queue

- COMMANDS / PERFORM

Press

, enter

using the keypad.

Select the document in the waiting queue.

Confirm your choice with

immediately perform the selected transmission.

Important

Before activating this function,

connect the USB memory key to the

machine.

Important

Printing is not possible on A5 (or

Statement) paper format.

Important

This menu is only accessible when

the function

FAX ARCHIVING

activated.