Kyocera TASKalfa 3501i Fax System (W) Operation Guide Rev-2.2013.1
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- Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 1
FAX System(W) OPERATION GUIDE - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 2
- Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 3
[Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required) NOTE Due to performance updating, information in this - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 4
ii - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 5
...3-24 Quick Setup Screen ...3-26 Registering Shortcuts 3-28 4 FAX Operation (Advanced) ...4-1 Long Originals ...4-2 Delayed Transmission 4-3 Broadcast Transmission 4-7 Standby Transmission 4-10 Interrupt Send ...4-11 Chain Dial ...4-12 Manual Send ...4-14 Manual Reception ...4-15 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 6
Equipment ...7-1 Internet FAX Kit(A) "Internet FAX Kit 7-2 Expansion Memory ...7-3 Dual Setup ...9-3 Basic Transmission ...9-7 Changing Transmit Settings 9-13 Using Cover Pages ...9-18 Cover Page Registration (Default Settings 9-23 Transmission Control 9-28 10 Troubleshooting ...10 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 7
Power OFF 10-3 Error Messages ...10-4 Troubleshooting ...10-5 11 Appendix ...11-1 Character Entry Method 11-2 Specifications ...11-5 Menu List ...11-6 Received FAX Sizes and Paper Priority (Inch Model 11-11 Received FAX Sizes and Paper Priority (Metric Model 11-13 Error Code List ...11 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 8
vi - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 9
for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. • Cautionary Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner Box Replacement • Clearing Paper Jams • Solving - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 10
of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 11
. 3 Do not use the telephone to report a gas leak in the vicinity of the leak. 4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS ix - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 12
les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 13
requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling EN55024 EN55022 Class - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 14
Technical regulations for terminal equipment This terminal equipment complies with • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 05R01 AN for D, E, GR, P and N • AN 06R00 AN for D, GR and P • AN 07R01 AN for D, E, P and N • AN 09R00 AN for D • AN 10R00 AN for D • AN 11R00 AN for P • - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 15
Estonia Finland France Germany Greece Hungary Iceland Ireland Italy Latvia Liechtenstein Lithuania Luxembourg Malta Norway Poland Portugal Romania Slovakia Slovenia Spain Sweden Switzerland The Netherlands United Kingdom xiii - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 16
machine. Chapter 6 - Setup and Registration Explains various Equipment Introduces the optional Internet FAX Kit, Expansion Memory and Dual FAX and Driver Operation Guide in the included DVD (online manual) as well. Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 17
or operations for - reference. NOTE Important Indicates items that are required or prohibited so as to avoid problems. IMPORTANT Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [FAX - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 18
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 19
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine's Operation Guide. Operation Panel ...1-2 Machine ...1-3 Document Processor ...1-4 1-1 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 20
are used, refer to the machine's Operation Guide. Display the Home screen. Displays the System the job separator tray. Lights or blinks when an error occurs and a job is stopped. Processing: Blinks to their default states. Specifies registered information such as address numbers, user IDs and - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 21
the parts required when functions other than FAX are used, refer to the machine's Operation Guide. 1 2 5 4 6 3 * The machine may differ from the above illustration connector. This connector is Port 1. If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 22
machine may differ from the above illustration depending on the type of your machine. 7 Original loaded indicator 8 Top cover 9 Original width guides 10 Original table 11 Original eject table 12 Opening handle Indicates the original status in the Document Processor. The indicator lights in green - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 23
for the customer to undertake this preparation if it has already been carried out by a service representative. Quick Setup Wizard (Fax Setup) ...2-2 Fax setup items ...2-2 Fax setup procedure ...2-3 Date and Time Entry ...2-4 Using the Address Book ...2-5 Changing the initially displayed address - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 24
mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system. Fax setup items Step 1.Dialing/RX Mode 2.Local FAX Information Setting item Dialing Mode(Port 1) Dialing Mode(Port 2) Reception Mode Auto (DRD) Local FAX Name(Port 1) Local - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 25
and press [OK]. FAX - Quick Setup Wizard 1. Dialing/RX Mode 2. Local FAX Information 3. Sound 4. Rings 5. Output 6. Redial This wizard will help you set the basic settings to use the fax. Status End Key End Previous Skip Next Next 02/02/2013 10:10 Description Exits the wizard. Returns to - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 26
user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both 'Admin Time-11 -10:00 Hawaii -09:00 Alaska -08:00 Baja California Status 1/16 Cancel OK 02/02/2013 10:10 NOTE Press [ - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 27
Book, refer to the Command Center RX User Guide. Changing the initially displayed address book Set the the default address book type. Machine Address Book Ext Address Book Status Cancel OK 02/02/2013 10:10 3 for registering several contact registrations as a unit. NOTE To register an i-FAX - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 28
Space Sub Address : Encryption Key No. : Off TX Start Speed : 33600bps ECM : On Change Backspace Change Change Change Status Cancel Back Save 02/02/2013 10:10 9 Use the numeric keys to enter the number of the receiving system. NOTE Up to 32 digits can be entered as the number of the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 29
the sub address using the numeric keys. Address: - Sub Address Sub Address Password 1234567890 Space Backspace Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits) Status Cancel OK 02/02/2013 10:10 NOTE You can use up to 20 digits including the numbers from - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 30
Start Speed setting is 33,600 bps, and the default ECM setting is ON. Key TX Start Speed ECM Description To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps. ECM (error correction mode) prevents distortion of the fax image - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 31
Number. Address: Name E-mail SMB FTP FAX i-FAX Address Number Name : Auto : Change Change Status Cancel Back Register 02/02/2013 10:10 4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500). NOTE The address number is the identification number for - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 32
Change Status Cancel Back 9 Press [Change] of i-FAX Address. Save 02/02/2013 10:10 10Enter the destination i-FAX address (E-mail address) and press [OK]. Up to 128 characters can be entered. If the other machine supports Direct SMTP, enter the IP address of the other machine. NOTE For details - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 33
Preparation Before Use > Using the Address Book 14Specify the destination conditions and press [OK]. Item Description Resolution Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 34
destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated Address Number Name Auto Change Change Status Cancel Back Register 02/02/2013 10:10 4 Use the numeric keys or [+]/[-] to enter the address number (0001 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 35
: ABCABC Name Member Member: 1dest. Destination CCC 0123456789 Detail 1/1 Detail Delete Add Status 9 Press [Add]. Cancel Back Save 02/02/2013 10:10 10Select the destination (contact) to be registered to the group. NOTE You can search for destinations by name or address number. 11Press - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 36
Preparation Before Use > Using the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Press the [System Menu] key. 2 Press [ ], [Edit Destination], and then [ - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 37
010 Add/Edit Delete 011 012 013 014 015 1/50 016 017 018 019 020 Detail Status 4 Press [Register/Edit]. Close 02/02/2013 10:10 5 Press [Change] in [Display Name] and enter the display name. Up to 24 characters can be entered. If a destination is selected without entering a display - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 38
Preparation Before Use > Using One-touch Keys Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE When changing the destination information in the Address Book, the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 39
...3-16 Cancelling Memory Transmission (while originals are being scanned 3-16 Cancelling Memory Transmission (during communication 3-16 ...3-23 Manual Redial (Recall) ...3-23 Previewing Images...3-24 Quick Setup Screen ...3-26 Functions Available for Registration in the Quick Setup Screen - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 40
[Enter] key performs the same action as [OK]. Date/Timer/Energy Saver - Date/Time Set the date and time. 2013 Year 10 Hour 02 Month 10 Minute 02 Day Off 31 Second Status Cancel OK 02/02/2013 10:10 2 Once you have set the date and time, press the [Enter] (or [OK]) key. 3-2 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 41
0005 EEE OK 0010 JJJ No. 1/100 Destination Address Book FAX No. Entry Check Destinations Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 02/02/2013 10:10 2 In the number entry screen, use the numeric keys to enter the speed dial number. NOTE If - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 42
Select the function. Admin Logout Copy Send Setup Check Destinations Program 02/02/2013 10:10 Selection of Transmission Method There are two transmission methods - memory transmission and direct transmission. The default is memory transmission. Memory Transmission After originals are scanned - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 43
Kit is Scan Job Finish Notice File Name Entry FAX Direct Transmission Original : A4 Zoom : 100% Send : A4 Preview FAX Polling RX Send and Print Send and Store Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup 2 Press [On]. Program 02/02/2013 10:10 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 44
0007 0008 FFF GGG HHH III 0009 0010 JJJ 1/100 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup In the basic screen for FAX, press [Direct]. Program 02/02/2013 10:10 This selects the direct transmission method and the keys on the touch panel are - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 45
the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry. For details, refer the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 46
system using the numeric keys. For details, refer to Manual Send on page 4-14. Dialing methods without using the numeric Change Cancel OK Status 02/02/2013 10:10 Press [Detail]. Press [Change] in 14,400 bps, and 9,600 bps. ECM (error correction mode) prevents distortion of the fax image by - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 47
Density Adjust the density when scanning originals. 1 Press [Color/ in 13 levels from -3 (lighter) to +3 (darker). In Quick Setup, the density is in seven levels. To adjust the density in 13 A4 Preview Status Add Shortcut Cancel OK 02/02/2013 10:10 2 Select the original image. z Text + Photo: - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 48
the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However 200x200dpi Fine 200x100dpi Normal Status Add Shortcut Cancel OK 02/02/2013 10:10 2 Select the resolution. z 200 × 100 dpi (Normal): when - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 49
11.69" (in 0.01" increments) Metric models Horizontal: 50 to 432 mm (in 1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments) * The input units can be changed in the System menu. Refer to the machine's Operation - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 50
Time Type Destination 438 14:47 0123456789 User Name Log Status InProcess 439 14:50 0123456779 Waiting 1/1 Cancel Priority Override Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Paper/Supplies Communication Close 02/02/2013 10:10 To send a job by priority override - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 51
14:47 0123456789 User Name Log Status InProcess 10 To cancel the Transmission, on the Sending Jobs screen above, select the job, and press [Cancel]. When the cancel confirmation screen appears, press [Yes]. NOTE Pressing the [Stop] key on the operation panel while originals are being scanned - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 52
required when receiving faxes. NOTE When you are receiving DRD service from a telephone company, change the reception method to [Auto • Auto (TAD) (Refer to 6-11.) • Auto (DRD) (Refer to 6-24.) • Manual (Refer to 4-15.) Checking and Changing the Reception Method 1 Press the [System Menu] key. 2 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 53
the Status screen. To print the received originals, supply paper or remove jammed paper. NOTE For the Status screen, refer to the machine's Advanced Operation Guide. 2 Received faxes are output to the tray with the printed side facing down. Paper can also be placed in the multi-purpose tray to print - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 54
transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Type Destination 438 14:47 0123456789 User Name Log Status InProcess 1/1 Cancel / Supplies Close 02/02/2013 10:10 Cancelling and Sending Delayed Transmissions ( - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 55
9:30 A OFFICE User Name Start Time 12 Supplies Close 02/02/2013 10:10 To send delayed transmission immediately that have been scanned are ejected, and the screen returns to the send default screen. When When 2 optional FAX Kits (Dual FAX option) Dialing... Line Off Manual RX FAX Printing Jobs - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 56
FAX Operation (Basic) > Canceling Communication Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 57
For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Default Screen) 1 Press [Address Book] on checkmark. For Extended Address Book, refer to the Command Center RX User Guide. Address Book Addr Book Address Book Dest. No. Type Name 0001 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 58
that destination types are selected when the address book is displayed. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Edit Destination > Address Book Defaults > Narrow Down) Refine your search by the capital letters of the registered name. 3-20 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 59
Number and Name. For details, refer to Group Registration steps 3 to 7. 2 Press [Member]. 3 To add a contact to a group, press [Add]. Refer to steps 10 and 11 in Group Registration for information how to add contacts. To remove a contact from a group, select the contact to be removed and press - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 60
CCC DDD EEE 0006 0007 0008 FFF GGG HHH III 0009 0010 JJJ 1/100 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 02/02/2013 10:10 NOTE When entering a one, two, or three digits One-touch key number, you don't need to - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 61
use Redial. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Recall) You cannot send delayed transmission immediately while the machine is waiting for redial. Manual Redial (Recall) Use this when the receiving system does not respond when - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 62
Continuous Scan Job Finish Notice File Name Entry FAX Direct Transmission Original : A4 Zoom : 100% Send : A4 Preview FAX Polling RX Send and Print Send and Store Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 02/02/2013 10:10 In - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 63
Press [ ] to move through the preview images in the order they were scanned. You cannot change the transmission functions while the preview image is displayed. • the [Start] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Dest. Check - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 64
+Photo Preview Destination Status 2-sided/Book Original Quick Setup Org./Sending Data Format Continuous Scan Image Quality Original Image Advanced Setup Shortcut 1 Shortcut 2 Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Program 02/02/2013 10:10 NOTE The settings that can be configured in the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 65
/Book Original Quick Setup Org./Sending Data Format Continuous Scan Image Quality Original Image Advanced Setup 1 Press the [System Menu] key. Shortcut 1 Shortcut 2 Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Program 02/02/2013 10:10 2 Press [FAX], [Next] of Quick Setup Registration, and then - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 66
Preview Destination Status 2-sided/Book Original Quick Setup Org./Sending Data Format Continuous Scan Image Quality Original Image Advanced Setup Shortcut 1 Shortcut 2 Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Program 02/02/2013 10:10 Adding Shortcuts Shortcut registration is performed in - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 67
Delayed Transmission 4-5 Broadcast Transmission...4-7 Sending using FAX Address ...4-7 Sending using I-FAX Address ...4-8 Standby Transmission...4-10 Interrupt Send ...4-11 Chain Dial ...4-12 Manual Send ...4-14 Using after Confirming the Connection to the Receiving System 4-14 Using a Telephone - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 68
screen. 2 Place the originals in the document processor. 3 Press [Original/Sending Data Format], and then [Long Original]. 4 To scan long originals, press [On], and to scan standard size originals, press [Off]. 5 Press [OK]. 6 Set the destination, and press the [Start] key. Transmission begins. NOTE - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 69
can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost. NOTE You cannot Fax] in the home screen. 2 Place the originals. 3 Press [Advanced Setup], and then [FAX Delayed Transmission]. 4-3 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 70
: A4 : 100% : A4 Preview Status Add Shortcut Cancel OK 02/02/2013 10:10 4 Press [On] and use [+]/[-] to enter the transmission start time. NOTE You 6 Set the destination, and press the [Start] key. Originals are scanned, and transmission begins at the preset time. NOTE When On is selected - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 71
the selected job is displayed. Detail Job No.: Job No.: 000080 000080 Job Type: Sending Job - FAX User Name: User1 Job Name: doc2008101005151 Start Time 10:10 Result/Destination: Processing Destination: 1 Detail/Edit 1/2 Status 4 Press [Detail/Edit] in Status/Destination. Close 02/02 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 72
FAX Operation (Advanced) > Delayed Transmission When adding another destination 1 Select the address to be added from the Address Book or enter the fax number using the numeric keys. When pressing [Address Book] 1 Select the destination you want to change in the list. When entering the fax number - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 73
cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 74
FAX number is correct. Re-enter the same i-FAX number and press [OK] to complete the entry. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new address, press [i-FAX Address Entry] and repeat the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 75
FAX Operation (Advanced) > Broadcast Transmission Select the destination from the Address Book 1 Press [Address Book]. 2 Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK]. Select the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 76
destination, and set transmitting functions if you want to use any. 4 Press the [Start] key. Scanning of the originals starts, and the next transmission is scheduled. NOTE When On is selected in Destination page 5-12. 5 When the communication is completed, the scheduled transmission will begin. 4-10 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 77
Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use in the home screen. 2 Load the originals to be sent using Interrupt Send. 3 Press [Advanced Setup], and then [FAX Direct Transmission]. 4 Press [On]. 5 Press [OK]. 6 Set the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 78
companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination. NOTE JJJ 1/100 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 02/02/2013 10:10 5 Enter the fax number - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 79
cannot be used to enter a fax number. For details, refer to Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue entering a new number, press [FAX No. Entry] and repeat the above - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 80
FAX Operation (Advanced) > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 81
Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-17. When 2 optional FAX Kits Communicate i-FAX Paper/ Supplies Check New FAX Close 02/02/2013 10:10 NOTE: When using a telephone set that can send tone signals, - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 82
machine. How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory, but you can change the dial number. 1 Press the [System Menu] key. 2 set. NOTE The remote switch dial is set to 55 at the factory. When entering the 2-digit remote switch dial number, press the numbers - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 83
FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP). External FAX Telephone line External FAX Telephone line : 1 Sub address 2 Sender fax number 3 Port (when 2 optional FAX Kits (Dual FAX option) are installed) 4 Recipient's address (i-FAX) By using the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 84
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example 2 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 85
Change Change 1/2 Status Cancel 5 Press [Change] of Forwarding. OK 02/02/2013 10:10 6 Select [On] or [Off] whether to forward or not to forward the received Addr Entry Folder Path Entry 1/1 FAX No. Entry i-FAX Addr Entry Detail/Edit Status Delete Cancel OK 02/02/2013 10:10 NOTE You can - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 86
of the other party to which you will forward the received originals. Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals. Forward originals to - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 87
ID 01 FAX A others Rule Name Priority 1 1/1 Detail Delete Raise Priority Status Cancel 5 Press [Change] of Rule Number. Add OK 02/02/2013 10:10 6 Press [+] or [-] or use the numeric keys to enter the requirement number. You can enter the requirement number between 001 and 100. 7 Press - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 88
[Port 1] or [Port 2]. If the port is selected, fax box forwarding will not be possible. This setting only appears when 2 optional FAX Kits (Dual FAX option) are installed. When i-FAX was selected in step 11. Search Requirements Registration method i-FAX Address Press [i-FAX Address]. Enter - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 89
of the other party to which you forward the received originals. Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 90
(Memory Forwarding) 24Select the FAX Box to be used to store the originals and press [OK]. If you set the password to FAX Box, enter the password and press [OK]. 25You can change the following settings. z Number of Copies z Schedule setting z File name registration z Priority setting NOTE - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 91
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Changing/Deleting Requirements for Forwarding To change or delete the requirements for forwarding, follow the steps below. 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21. 2 Select the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 92
All Day Preset Time Start : End : Status Cancel OK 02/02/2013 10:10 4 Press [+]/[-] to enter Start Time and End Time, and then press Each Requirement) If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 93
TX setting, be sure that SSL of Secure Protocol is On. For details, refer to the machine's Operation Guide. File Separation If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed. 1 Follow steps 1 to 4 of Use Rule for All Receptions on page - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 94
when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission. 6 Press [OK]. 4-28 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 95
Operation Guide. (8 Setup and Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as 'Admin - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 96
text box below it accepts entry of the necessary information on the selected item. For details, refer to the Command Center RX User Guide. Schedule Specifies whether a time is specified. Schedule Start Time End Time Registers times when the specified requirements are enabled or disabled. You - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 97
whether to forward. Forwarding Destination Set the forwarding destination. Press [Address Book], [E-mail], [Folder], [FAX] and [i-FAX], and set the forwarding destination. For details, refer to the Command Center RX User Guide. File Format Choose either PDF, TIFF or XPS as the file format used - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 98
Search(Name) Search(No.) 1/1 Add Detail/Edit Delete Status 4 Press [Change] of the required items. Close 02/02/2013 10:10 NOTE The Owner and Permission are displayed when the user login has been enabled. When Box No. is selected 1 Press [+]/[-], or enter the Box No. by using the numeric keys - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 99
. 3 To complete the entry, press [OK]. NOTE A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users. Set the password as necessary. If you set the password, the password entry is required when changing or deleting the box, or printing - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 100
) Search(No.) 1/1 Add Detail/Edit Delete Status Close 02/02/2013 10:10 3 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 02/02/2013 10:10 NOTE You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 101
images, refer to Previewing Images on page 4-36. For information on working with lists in FAX Boxes, refer to the machine's Advanced Operation Guide. From a FAX Box, only printing is available. Sending cannot be done. 4 Press [Print]. Box: 0001 File Name 1 File Date and Time Size 2010 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 102
Box on page 4-34. 2 Press [Detail]. Box: 0001 File Name 1 File Date and Time Size 2010/10/10 09:00 100 MB Search(Name) Print 1/1 Detail Preview Delete Status Close 02/02/2013 10:10 3 The details for the selected original are displayed. Item File Name Number of Pages Resolution Date and - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 103
you can use these buttons to change pages. Close 02/02/2013 10:10 NOTE The preview display can be controlled by moving your finger(s) on the number of pages is displayed. NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 104
same type. Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For details, refer to the explanations in the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 105
complete the entry. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for Password 1234567890 Space Backspace Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits) Status Cancel OK 02/02/2013 10:10 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 106
on page 5-12. Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission. When sub-address reception is performed, the functions below can be used. • Printing/Sending Received Faxes by Requirements (Memory - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 107
function can be also registered to the program. Up to 50 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. Registering Programs 1 Transmission requirements have been registered, press the [Program] tab. 2 Press - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 108
13 14 03 Newspaper Copy No. 06 Highlighter Copy 09 FAX 1 12 Edit 15 Status 02/02/2013 10:10 3 Press the key for the program number you want to recall. Press the [Quick No. Search] key or [No.] to enter the program number (01 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 109
wish. (Refer to 4-44.) NOTE You can store up to 10 originals for polling transmission. You can also add to or overwrite originals machines cannot store originals and some do not support polling reception. Check both the sending and receiving password. † On this machine, the sub address and sub address - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 110
Change the required functions for the original to be stored. For information on using the functions, refer to the machine's Advanced Operation Guide. To change the image quality, follow the steps on page 3-11. Function Original Image Mixed Sized Originals 2-sided/Book Original Original Orientation - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 111
the numbers from 0 to 9, ' (space)', '#' and '*' characters to enter a sub address password. When the machine receives originals, a sub address password is not used. 7 Press [OK]. 8 Press the [Start] key. The originals are scanned and stored in the Polling box. NOTE You can see a preview of the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 112
communication is disabled for polling reception. When 2 optional FAX Kits (Dual FAX option) are installed and a receive-only to Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To continue - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 113
the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible Send and Forward on page 4-55. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Entry Check for New Dest.) To - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 114
Box on page 4-48. 2 Press [Delete]. Polling Box 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Date and Time 02/02/2013 10:10 02/02/2013 10:10 02/02/2013 10:10 Size 23 KB 4 KB 5 KB 1/1 Search(Name) Detail Preview Delete Store File Status Close 02/02/2013 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 115
Close 02/02/2013 10:10 Description File name of the original Press [Change] to rename the file. Number of pages in the original Resolution used during scanning The date/time when the original was stored. Specified sub address If there is no information, this item is not displayed. 4 When you have - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 116
to Using the Preview screen on page 4-37. Polling Box 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Status Date and Time 02/02/2013 10:10 02/02/2013 10:10 02/02/2013 10:10 Size 23 KB 4 KB 5 KB 1/1 Search(Name) Detail Preview Delete Store File Close 02/02/2013 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 117
FAX Operation (Advanced) > Prohibiting entry of fax numbers with the numeric keys Prohibiting entry of fax numbers with the numeric keys You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 118
Guide. Description of User Accounting Setting Item Local User List Enable/Disable User accounting Description Register user access privileges, User ID and Password. Enable/Disable User sheets You can reset the counting, Kits (Dual FAX option). NOTE For details, refer to the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 119
operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Output from FAX Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission* • i-FAX Transmission - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 120
enabled, you need to enter a User ID and Password to use the machine. 1 Press [Login User Name]. Login to: Login User Name Local abcdef Login Password ******** # Keys # Keys Simple Login Status 2 Enter a User Name, and press [OK]. Login 02/02/2013 10:10 NOTE For details on character entry - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 121
entering a User ID and Password is displayed. 1 Use the numeric keys to enter Account ID, and press [Login]. ******** Check Counter Status Login 02/02/2013 10:10 NOTE You can function, refer the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Send and Forward) 4-55 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 122
convenient when sending fax are introduced here. For usage of each function, refer to the machine's Advanced Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original's size when using custom size originals. The original size can be selected - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 123
screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press [On]. Otherwise, press [Off]. Continuous Scan When you cannot place multi-page originals into the document processor at one time, the multi-page originals can be - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 124
Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. is as follows. Specifications Border Erase range Inch 0-2" (0.01" unit) Centimeter 0 mm to 50 mm (1 mm unit) Job Finish Notice This function is used to inform when - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 125
5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. Various Tools for Checking Transmission Results and Registration Status 5-2 Checking FAX Job History ...5-3 Displaying Job Log Screen ...5-3 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 126
result Automatic printout after every sending or receiving operation (No Print Output or Error Only is also optionally available.) Activity report Report printing Latest 50 send or result by E-mail Fax receipt Fax reception is reported by email. Reference Page 5-3 5-7 5-8 5-9 5-10 5-11 5-2 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 127
details of the job history check, refer to the machine's Advanced Operation Guide. Displaying Job Log Screen 1 Press the [Status/Job Cancel] key. 438 14 All FAX i-FAX E-mail Folder Application Next Scheduled Job Log Destination User Name Result InProcess 1/1 Detail Printing Jobs - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 128
transmission Recipient (destination name, fax number or i-FAX address) User name Blank if no information is available Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received signal is not confirmed yet - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 129
Result [ ] in Job Type [Detail] Storing i-FAX reception data Job name User name Blank if no information is available Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Specific type of job can be indicated. Select a job from the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 130
is displayed. User name Blank if no information is available Job name Time when job was accepted Time when job ended Number of pages in the original Color mode used during scanning The Local FAX Name or Local FAX Number registered on the other party's machine (for fax reception and manual reception - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 131
of fax transmission or the status of the functional setup. Send Result Reports Each time you send a Folder in multiple destinations are also printed. Off Attach Image On Error Only Off Specify Each Job Partial Image Full Image Cancel OK Status 02/02/2013 10:10 If you selected [On], [Error - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 132
Press [Name or Destination], [Name and Destination]. 4 Press [OK]. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. FAX RX Result Reports Each time you receive Report. 3 Press [Off] (not to print), [On] (to print), or [Error/Storing in Box Only]. 5-8 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 133
09:50 Destination A OFFICE 10/10 09:45 A OFFICE 10/10 09:30 A OFFICE 10/10 09:25 10/10 09:15 A OFFICE A OFFICE Print Report Status Detail 12345678 12345678 12345678 12345678 12345678 Result Completed Error Completed 1/1 Completed Completed Detail Close 02/02/2013 10:10 NOTE You can - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 134
Admin Report Settings. Then press [Change] of Outgoing FAX Report or Incoming FAX Report. 3 Press [Off] (not to print) or [On] (to print). 4 Press [OK]. Status Page A status page provides information on a number of user setups screen appears, press [Yes]. A status page is printed. Status Page 5-10 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 135
notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For details, refer to FAX RX Result Reports on page 5-8. Fax receipt results are reported by e-mail according to the settings - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 136
pressing the [Start] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send > Dest. Check before Send Detail 1234567890 1/1 Detail Delete Check Cancel Status Status Admin 02/02/2013 10:10 Press [Detail] to display the detailed information - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 137
Registration This chapter explains how to perform various setups and registrations. Selection of Telephone Line (Inch version only 6-2 Selection of Transmit Terminal Identification (TTI 6-3 Setting the TTI information...6-4 Local FAX Name Registration...6-4 Local FAX - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 138
Setup will prevent you from sending fax. NOTE If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for Tone(DTMF) Pulse(10PPS) Status Cancel OK 02/02/2013 10:10 3 According to the type of telephone line you are contracted with, press [Tone (DTMF)] - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 139
Setup name, fax number, and Internet FAX address. This machine enables the user to select if the TTI is printed out on the fax on the ) in transmitted documents. Off Outside Inside Status Cancel OK 02/02/2013 10:10 3 Press the location for printing the information on the fax. If you - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 140
Setup in the transmit terminal identification (TTI) area. NOTE If two fax kits are installed and two telephone lines are used, TTI information can be _ Upper-case Lower-case No./Symbol Status Space Cancel OK 02/02/2013 10:10 3 Enter the Local FAX Name to be registered. Up to 32 characters - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 141
Setup and Registration > Setting the TTI information Local FAX Information Entry the procedure for registering an account name or account ID, refer to the machine's Operation Guide. NOTE If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, you can register Local Fax - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 142
Setup and Registration > Setting the TTI information Local FAX ID Entry 6 Press [Change] of Local FAX ID. The entry screen is displayed. FAX - Local FAX ID Set local FAX ID. Use [-]/[+] or the numeric keys to enter a number. (0000 - 9999) Status Cancel OK 02/02/2013 10:10 7 Using the numeric - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 143
Setup and Registration > ECM TX ECM TX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 144
Setup and Registration > TX Start Speed TX Start Speed When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed. Normally this should be used with the default setting. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 145
Setup and calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT In order to use FAX/TEL Auto Switch Reception, automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone Receives - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 146
Setup and call is from a telephone 2 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds. NOTE If end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 4-15.) When the call is from - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 147
Setup responding to messages, refer to the Operation Guide of each answering machine. Set the manual send calling from a telephone Receive fax originals from the other party automatically (FAX Automatic Reception). The answering machine plays the message informing the other party that the user - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 148
Setup and Registration > FAX/Answering Machine Auto Switch Reception Preparation: Refer to enters a status the same as manual reception. (Refer to Manual Reception on page 4-15.) 2 The answering machine responds. When the call is from a telephone, but the user is absent The answering machine plays - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 149
Setup and Registration > Rings Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 150
Setup and Registration > Volume Adjustment Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the - FAX Monitor Volume Set the FAX monitor volume level. Mute 0 Minimum 1 2 Medium Maximum 3 4 5 Status 4 Press [OK]. Cancel OK 02/02/2013 10:10 6-14 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 151
Setup and Registration > Job Finish Job Finish Sets whether an audible signal is generated when a job is successfully completed. 1 Press the [System Reception Only]. 4 Press [OK]. NOTE For information on settings other than the buzzer job finish sound, refer to the machine's Operation Guide. 6-15 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 152
Setup and Registration > Retry Times Retry Times The number of retry times can be changed automatically. NOTE Retry times can be set to between 0 and 14. - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 153
Setup and Registration > Receiving Mode Receiving Mode The following five receiving modes are [Auto (TAD)] (Refer to 6-11.) • DRD Reception [Auto (DRD)] (Refer to 6-24.) • Manual Reception [Manual] (Refer to 4-15.) Select the mode appropriate for the way the machine is used. NOTE DRD reception - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 154
Setup and Registration > Reception Date/Time Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 155
be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1 to 8 NOTE Refer to the machine's Advanced Operation Guide for details on Custom Paper 1 to 8. 1 Press - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 156
Setup and Registration > Media Type for Print Output Setting the cassette for the print output of 7 Rough Bond Custom 3 Custom 8 Vellum Thick Custom 4 Color High Quality Custom 5 Status Cancel OK 02/02/2013 10:10 7 Press [Close]. The display returns to the default System Menu screen. 6-20 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 157
Setup and Registration > MP Tray Paper Output MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 158
Setup and Registration > ECM RX ECM RX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 159
Setup and Registration > RX Start Speed RX Start Speed When communication conditions are bad, the fax may not be received correctly. In that case, set a lower RX Start Speed. Normally this should be used with the default setting. 1 Press the [System Menu] key. 2 Press [FAX], [Next] of Reception, [ - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 160
Setup and Registration > DRD Reception DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 4-15. 6-24 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 161
Setup and Registration > DRD Reception 2 The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 162
Setup transmission does not meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List the last 4 digits of the recipient's Local FAX Number. (Excludes manual transmissions.) Reception Restrictions • Register Permitted FAX numbers or Permitted ID numbers - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 163
Setup and Registration > Transmission Restriction Reception Rejection Prerequisites • Register Reject to 50 numbers can be added.) 0120999333 TEL Number 1/1 Add Detail Delete Status Close 02/02/2013 10:10 4 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered. FAX - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 164
Setup and Registration > Transmission Restriction NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 165
Setup and Registration > Transmission Restriction Changing and Deleting Permit FAX No. 1 Follow Up to 50 numbers can be added.) 0120999333 TEL Number 1/1 Add Detail Delete Status Close 02/02/2013 10:10 2 Select the Permit FAX No. to be changed or deleted. To change Permit FAX No., go to - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 166
Setup and Registration > Transmission Restriction Registering Reject FAX No. NOTE Up to 50 Reject (Up to 50 numbers can be added.) 55555555555 TEL Number 1/1 Add Detail Delete Status Close 02/02/2013 10:10 4 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered. FAX - - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 167
Setup and Registration > Transmission Restriction Changing and Deleting Reject FAX No. 1 Follow Up to 50 numbers can be added.) 55555555555 TEL Number 1/1 Add Detail Delete Status Close 02/02/2013 10:10 2 Select the Reject FAX No. to be changed or deleted. To change Reject FAX No., go to - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 168
Setup and Registration > Transmission Restriction Registering Permit ID No. for transmissions. Use [-]/[+] or the numeric keys to enter a number. Close 02/02/2013 10:10 (0000 - 9999) Status Cancel OK 02/02/2013 10:10 4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999) NOTE - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 169
Setup and Registration > Transmission Restriction Changing and Deleting Permit ID No. 1 Follow steps 1 to (Up to 25 IDs can be added.) 1234 FAX ID 1/1 Add Detail Delete Status Close 02/02/2013 10:10 2 Select the Permit ID No. to be changed or deleted. To change Permit ID No., go to step - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 170
Setup and Registration > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 171
Setup and Registration > Encryption Encryption This method allows you to communicate with digit key No. registered in advance. Sending system Receiving system Encrypt Decrypt Scan originals Encryption Output originals Description of settings at sending and receiving systems Settings - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 172
Setup and Registration > Encryption Registering an Encryption Key An encryption key can be added.) Key01 Key02 Key03 Key04 Key05 Encryption Key Delete Add/Edit Status Close 02/02/2013 10:10 3 Select the unregistered encryption key and press [Add/Edit]. Encryption Key:01 Add or edit the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 173
Setup and Registration > Encryption Changing and Deleting Registration Contents of Encryption Key be added.) Key01 Key02 Key03 Key04 Key05 Encryption Key Delete Add/Edit Status Close 02/02/2013 10:10 2 Select the encryption key to be changed or deleted. To change the registration contents, go - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 174
Setup and Registration > Encryption 6 Press [Detail] and [Change] of Encrypted Transmission. Destination FAX No. Entry - Detail Sub Address : Transmission Start Speed : 33600bps ECM : On Encrypted Transmission : Off Change Change Change Change Status Cancel OK 02/02/2013 10:10 7 Press [On - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 175
Setup and Registration > Encryption Operation at the Receiving System To conduct encryption communication On Key 01 Key 02 Key 03 1/2 Key 04 Key 05 Status Cancel OK 02/02/2013 10:10 4 Press [On], select the encryption key number and press [OK]. 5 The sending system conducts encrypted - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 176
Setup and Registration > Reduced Reception Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Off On - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 177
Setup and Registration > Duplex Print Output Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 178
Setup and Registration > 2 in 1 Reception 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 179
Setup and Registration > Remote Diagnostics Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine's status or look for problems. NOTE To use - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 180
Setup user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both 'Admin 5 Specify the code to temporarily cancel the unusable setting during unusable time. Press [Unlock Code] and enter a - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 181
Setup and Registration > Setting the Paper Output Setting the Paper Output Set the output tray for printing of receiving faxes. NOTE This function is not displayed - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 182
Setup and Registration > Setting the Paper Output 6-46 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 183
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. Internet FAX Kit(A) "Internet FAX Kit" ...7-2 Expansion Memory ...7-3 Dual FAX...7-3 Dual FAX Settings...7-3 Reception Port Selection ...7-3 Job Accounting Port Restrictions ...7-4 7-1 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 184
Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit" Internet FAX Kit(A) "Internet FAX Kit" You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) on page 8-1. 7-2 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 185
memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time until faxes are - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 186
User Login/Job Accounting]. 3 The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both 'Admin restrictions and job accounting, refer to the machine's Advanced Operation Guide. 7-4 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 187
8 Internet Faxing (i-FAX) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit. What is i-FAX? ...8-2 i-FAX Settings ...8-5 Accessing Command Center RX ...8-5 i-FAX Default Settings...8-6 i-FAX Transmission ...8-9 i-FAX Reception ...8-14 8-1 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 188
communication costs since supported, which enables direct communication (without going through a mail server) with a machine that supports Scan the original on this machine. T Send the fax to the recipient's E-mail address. T The mail server receives the fax. T The recipient's fax machines download - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 189
's E-mail address. T The mail server receives the fax. T This machine downloads the fax from the mail server. T This machine prints the received fax. receive an E-mail error message from the server. However, in some cases problems can arise such that you do not receive the error message. For - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 190
reception capacity information in response to a transmission confirmation request from the sender. Information on the resolutions, compression modes and paper sizes supported by this machine is sent to the sender. When this machine sends an i-FAX The machine sends a transmission confirmation to - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 191
, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as 'Admin'. 4 Click 'Function - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 192
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Default Settings Function Settings > FAX / i-FAX Use disables 2 in1 reception. Configure settings for FAX. For details, refer to the Command Center RX User Guide. Display whether an i-FAX connection is available or not. Configure i-FAX in [i-FAX (SMTP - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 193
specify the Email addresses. POP3 60 minutes. The default is 15 minutes. Guide for details. POP3 Port Number Sets the port number used by POP3. Normally, 110 is used. POP3 Server Timeout Login User Name† Login Password† Enter the timeout period in seconds. Enter the login name for the user - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 194
machine. Set in [E-mail Address] in POP3 User Settings. Signature Function Default Displays the signature to be inserted in the end of the Email body. Set on the [E-mail Settings] page. The default settings can be changed in [Common/Job Default Settings] page. After completing the settings, click - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 195
that the basic send screen is displayed. Org./Sending Data Format Color/ Image Quality Advanced Setup Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Program 02/02/2013 10:10 If the basic send screen is not displayed, press [Send] in the home - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 196
0009 0010 JJJ 1/100 Destination Status Quick Setup Org./Sending Data Format Color/ Image Quality Advanced Setup Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Program 02/02/2013 10:10 2 Press [i-FAX Address]. Enter Destination. i-FAX - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 197
3-22.) z Manual Redial (recall) (Refer to 3-23.) NOTE In addition to an i-fax, you can include FAX transmission, e-mail transmission and folder (SMB/FTP ) transmission to send as one job. For details, refer to the machine's Operation Guide. When the destination - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 198
a lower (permitted) resolution. For information on how to select the resolution, refer to Selecting the Resolution on page 3-10. Selecting the Density Adjust the density when scanning originals. For information on how to select the density, refer to Selecting the Density on page 3-9. Entering the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 199
key. For details, refer to the machine's Operation Guide. (8 Setup and Registration (System menu) > Send > Dest. User Name Log Status InProcess 1/1 Cancel Priority Override Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Communicate Paper/ Supplies Close 02/02/2013 10:10 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 200
downloads and prints any Internet faxes found on the server. No particular user Format Remove FAX Port 1 Ready. Line Off Manual RX Hard Disk Overwriting... FAX Port 2 Ready 2013 10:10 3 Press [Check New FAX] of i-FAX. The machine connects to the mail server and starts downloading any - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 201
This chapter explains how to use Network FAX. What is Network FAX? ...9-2 Setup...9-3 Flow of Setup ...9-3 Installing the Network Fax Driver ...9-4 Uninstalling the Network FAX Driver...9-6 Basic Transmission ...9-7 Changing Transmit Settings...9-13 Using Cover Pages ...9-18 Cover Page Registration - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 202
of a cover page. • Transmission and printing can be done simultaneously. • E-mail reporting of the transmission result. • Sub address transmission is available. • Supports i-FAX transmission. • Operation is as simple as printing. Flow of Network FAX Sending Network FAX sending is performed in the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 203
before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine's Operation Guide. Machine Registration Using the memory to use Network FAX. For details, refer to Installing the Network Fax Driver on page 9-4. 9-3 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 204
FAX > Setup Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown ]. If the autorun screen is displayed, click [Run Setup.exe]. If the user account management window appears, click [Yes] ([Allow]). 2 Display the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 205
> Setup 3 Install using Custom Install. 1 2 3 1 Select [Custom Install]. 2 Select the print system to be installed. 3 Click [ ]. 4 5 6 4 Select [FAX Driver]. turned on and click Reload. If the Windows security window appears, click [Install this driver software anyway]. 4 Finish the installation. If - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 206
Driver from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. 1 Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera on-screen instructions to uninstall the software. 9-6 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 207
settings in the Print dialog box. 1 Select the product name of the machine (Kyocera XXX XXX NW-FAX) to be used in the printer name list. 2 Set the application that you are using. 3 Click [Properties] to open the Properties window. 3 Select settings on the FAX Setting tab. 1 Specify fax settings such - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 208
detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 9-9 2 You will return to the Print dialog the Receiving System on page 3-7 and Specifying the Destination on page 8-10. 2 Click [Add to Destination List]. The destination information will appear - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 209
About Network FAX > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 210
box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: 1 Click the the [FAX TX Setting] button in the [Printing Preferences] window. (1) Sending Options Tab Item FAX Delayed Transmit checkbox Description Check 10 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 211
is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User Name: A screen for - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 212
it possible to receive the transmission results report by e-mail. (The fax machine must be set to transmit e-mail. For details, refer to the Operation Guide for the machine.) 9-12 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 213
NOTE There are three types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book, Windows Address Book, and the Address Book for the Network FAX data file (.fdt). When using the fax machine's Address Book, the party must be registered - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 214
the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the pull-down menu. NOTE To use the Windows Address Book, select [Windows Address Book]. For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address Book], click on the [Add - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 215
dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 216
to use Cover Pages, refer to Using Cover Pages on page 9-18. (4) Optional Settings The settings that were selected in (1) Sending Options Tab on page 9-10 can be changed by clicking the [Options] tab. For the setting procedures, refer to (1) Sending Options Tab on page - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 217
About Network FAX > Changing Transmit Settings (5) Transmitting Terminal Information Data The settings that were selected in (4) Sender Information Tab on page 9-12 can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to (4) Sender Information Tab on page 9-12. - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 218
Fax number or Internet Fax Address 5 Sender Name 6 Sender Company Name 7 Sender Department Name 8 Sender Fax Number 9 Sender Telephone Number 10 Message Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. 1 Open the Transmit - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 219
About Network FAX > Using Cover Pages 2 Enter the fax number. In the [Address Setting] tab, enter the destination fax number and click on the [Option Settings] button. NOTE For Internet fax transmission, select Internet FAX in the Transmission Mode and enter the Internet fax address. 1 Item FAX - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 220
maximum of 32 characters can be entered. Recipient A maximum of 32 characters can be entered. 3 When the sender information is not set in the Default Settings dialog box, click on the [Sender Information] tab and set the sender information. Refer to (4) Sender Information Tab on page 9-12. Item - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 221
Settings, then the action of selecting the Cover Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 9-23. Original Cover Page templates can be created. Refer to Creating New Cover Page Templates on page 9-25. 7 Check the contents of - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 222
About Network FAX > Using Cover Pages 8 Edit the Message. 1 Click on the [Edit Message] button. 2 Enter the message to be added to the Cover Page and click on the [OK] button. Item Message Description A maximum of 1,000 characters can be entered. 9 Transmit. Click on the [Send] button to begin - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 223
the Cover Page template to be registered in the Default Settings. The registration method is as follows. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box on page 9-10 procedure shown on page 9-10, open the Default Settings dialog box. 2 Attach a Cover Page. Click on - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 224
About Network FAX > Cover Page Registration (Default Settings) 4 Check the contents of the Cover Page. 1 Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 225
Templates Perform the following procedure to create an original Cover Page template. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure shown on page 9-10, open the Default Settings dialog box. 2 Edit the Cover Page templates. 1 Place a check in the [Attach - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 226
font point size so that the inserted information will fit in the field box. NOTE When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in the fields. The following field boxes can be used. Use them as required. Menu Item - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 227
About Network FAX > Cover Page Registration (Default Settings) Menu Item Template Display Sender Company Sender - Company Department Sender - Department Comment Name FAX Number Telephone Number Sender - Name Sender - FAX Number Sender - Telephone - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 228
. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 1 Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed. To terminate any transmission, select that - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 229
10 Troubleshooting This chapter explains how to deal with problems. Indicators During Sending/Receiving Operation 10-2 Precautions When Turning Power OFF ...10-3 Error Messages...10-4 Troubleshooting ...10-5 10-1 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 230
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission delayed transmission. * The machine may differ from the above illustration depending on the type of your machine. 10-2 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 231
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the [Power] key on sure that lamps other than this lamp are off. * The machine may differ from the above illustration depending on the type of your machine. 10-3 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 232
Troubleshooting > Error Messages Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 233
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service manual of your phone set. Is the remote switching number Check the registration. (Default error displayed? Remedy the cause of error password - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 234
Troubleshooting > Troubleshooting Symptom Cannot perform memory forwarding memory has free space, or create free space in the memory. 4-32 Enter the correct box password. 4-32 Check with the recipient. - Free up some space in memory - and then send correct, check - with the recipient. 10-6 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 235
11 Appendix Character Entry Method ...11-2 Specifications ...11-5 Menu List ...11-6 Received FAX Sizes and Paper Priority (Inch Model 11-11 Received FAX Sizes and Paper Priority (Metric Model 11-13 Error Code List ...11-16 11-1 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 236
on how to change layouts, refer to the machine's Advanced Operation Guide. QWERTY layout is used here as an example. You may use Keyboard 6 [Upper-case] 7 [Lower-case] 8 [No./Symbol] 9 [Space] 10 [Cancel] 11 [OK] Description Displays entered characters. Displays maximum number of characters and - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 237
˜ Q W E R T Y U I O P { } | A S D F G H J K L : " Z X C V B N Upper-case LLoowweerr--ccaassee No./Symbol Status M < Space > ? Cancel OK 02/02/2013 10:10 Number/Symbol Entry Screen Use the keyboard to enter. Limit: 32 characters Input: 0 characters Backspace - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 238
f g h j k l ; ' z x c v b n m , . / @ _ Upper-case Lower-case No./Symbol Status Space Cancel OK 02/02/2013 10:10 5 Press [Upper-case]. 6 Press [A]. 7 Press [No./Symbol]. 8 Press [ ] or [ ] repeatedly to view the keyboard containing [-] and [1]. 9 Press [-] and [1]. Use - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 239
FAX kit Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/ 4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 240
you operate the machine. or FAX Destination Quick Setup Type of Original/Transmission Image Advanced Setup Program Address Book FAX No. Entry ― Detail TX Resolution Zoom Centering Border Erase FAX Delayed Transmission Continuous Scan Job Finish Notice File Name Entry FAX Direct Transmission FAX - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 241
Internet FAX Kit is required. i-FAX Address† FAX Box Open Detail Add/Edit Box Search(Name) Search(No.) Polling Box Detail Print Search(Name) Delete Preview Detail Print Delete Search(Name) Detail Preview Store File or System Menu Quick Setup Wizard Common Settings FAX Setup Sound Paper - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 242
FAX Box Polling Box Quick Setup Registration Dest. Check before Send Entry Check for New Dest Default Screen Send and Forward New Destination Entry Recall Destination TX/RX Common Transmission Reception FAX TX Resolution Continuous Scan (FAX) i-FAX Subject/Body† Add/Edit Box FAX Box List Delete - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 243
Quick Setup Registration Date/Timer/Energy Saver Date/Time Time Zone Unusable Time Report Report Print Status Page Print Admin Defaults Address Book Type User Login/Job Accounting User Accounting Job Accounting † Optional Internet FAX Kit is required. †† Requires 2 optional FAX Kits - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 244
List or Status/ Job Cancel Printing Jobs Sending Jobs Storing Jobs Device/Communication † Optional Internet FAX Kit is required. Status Log Status Scheduled Job Log Status Log Line Off Manual Reception Check New FAX (i-FAX Reception)† Log Removable Memory Activity Report Print Program Edit Edit - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 245
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 246
Appendix > Received FAX Sizes and Paper Priority (Inch Model) NOTE The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 247
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 248
Appendix > Received FAX Sizes and Paper Priority (Metric Model) NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-19.) Even if [All Media Types] is selected, - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 249
Appendix > Received FAX Sizes and Paper Priority (Metric Model) NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to 619.) Even if [All Media Types] is selected, paper - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 250
NOTE "U" or "E" will appear in the error code depending on the communication speed setting. Error Code Busy CANCELED U00300 U00430 - U00462 U00601 you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 251
Error Code List Error Code U01700 - U01720 U01721 U01800 - U01820 U01821 U03000 U03200 U03300 U03400 U03500 U03600 U03700 U04000 U04100 U04200 U04300 U04400 U04500 U05100 U05200 Possible Cause/Action Communication error occurred during high-speed transmission. Send again. If you still have trouble - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 252
due to a data error occurring during transmission. Send again. 1101 Failed to send i-FAX. Check the host name of the SMTP server on the Command Center RX. 1102 Failed to send i-FAX. Check the following on the Command Center RX. • SMTP login user name and login password • POP3 login user name and - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 253
10-6 Chain Dial 4-12 Change of Account as Local FAX Name 6-6 Character Entry Method 11-2 Entering Characters 11-4 Entry Screens 11-2 Checking Transmission Results and Registration Status 5-1 Confirmation Screen of Destinations 5-12 Continuous Scan 3-2 Error Code List 11-16 Error Messages 10-4 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 254
Internet FAX Kit 7-2 Interrupt Send 4-11 J Job Accounting 4-52 Communication Form Subject to Job Accounting 4-53 Contents 4-52 Limit 4-53 Login 4-55 L 9-9 Flow of Receiving 9-2 Flow of Sending 9-2 Online Manual 9-1 Setup 9-3 No Print Output 10-5 O One-touch Keys 2-15 Change/Delete 2-16 Registering - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 255
Conduct 4-38 Sub Address 4-38 Sub Address Password 4-38 Sub Address Relay Broadcast Communication 4-18, 10-6 T Telephone Line 6-2 Time 2-4 Transmission Transmission Start Speed 3-8 Troubleshooting 10-5 TX Start Speed 2-8 U Unusable Time 6-44 User Accounting 4-52 Contents 4-52 Login 4-54 V Volume - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 256
Index Index-4 - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 257
MEMO - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 258
- Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 259
- Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 260
4195-8496 Fax: +55-11-4195-6167 KYOCERA Document Solutions Australia Pty. Ltd. Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113, Australia Phone +822-747-0084 KYOCERA Document Solutions India Private Limited First Floor, ORCHID CENTRE Sector-53, Golf Course Road, Gurgaon 122 002, India Phone: +91- - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 261
+46-8-546-550-10 KYOCERA Document Solutions Norge NUF Postboks 150 Oppsal, 0619 Oslo, Norway Phone: +47-22-62-73-00 Fax: +47-22-62-72-00 KYOCERA Document Solutions Denmark , Office 157 P.O. Box 500817, Dubai, United Arab Emirates Phone: +971-04-433-0412 KYOCERA Document Solutions Inc. 2-28, 1-chome, - Kyocera TASKalfa 3501i | Fax System (W) Operation Guide Rev-2.2013.1 - Page 262
Rev.2 2013.1 3N6KMEN002
FAX System(W)
OPERATION GUIDE