Ricoh 3245 Scanner Reference

Ricoh 3245 - Type Print Server Manual

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Ricoh 3245 manual content summary:

  • Ricoh 3245 | Scanner Reference - Page 1
    Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual
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    which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume
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    , see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1 "Operating Instructions" • CD-ROM 2 "Scanner Driver and Document Management
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    ) Describes operations, functions, and troubleshooting for the machine's scanner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes
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    to Read This Manual 1 Symbols ...1 Names of Major Options 1 1. Getting Started Control Panel...3 Network Scanner...5 E-mail ...5 Scan to Folder...6 Store...7 Network Delivery Scanner 8 Network TWAIN Scanner 9 Installing Software 11 Quick Install...11 TWAIN Driver ...11 DeskTopBinder ...12 User
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    Scan to Folder, and a Network Delivery Scanner 76 For a Network TWAIN Scanner 78 Scanning Originals in Several Times 79 Program 83 Changing the Program Name 84 8. Troubleshooting If Your Machine Does Not Operate As You 86 The TWAIN Driver Cannot Be Started 86 Stored Files Cannot Be Edited
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    Documents of Different Sizes 116 Software Supplied on CD-ROM 117 Table of files...117 TWAIN Driver ...117 DeskTopBinder ...118 Specifications for Transmission/Store/Delivery Functions 119 Transmission ...119 Store...121 The network delivery scanner function 121 Specifications...122 INDEX...123 v
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    vi
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    How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper Major Options Major options of this machine are referred to as follows in this manual: • File Format Converter Type B* → File Format Converter The following software
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    2
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    } key Use to change default or operation parameters according to the operating conditions. 2. Indicators Display errors and the machine status. See "Control Panel", General Settings Guide. d: Add Staple indicator D: Add Toner indicator BAdd Paper indicator L: Service Call indicator M: Open Cover
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    See "Turning On the Power", General Settings Guide. Note ❒ This key is inactive while scanning or setting scanner defaults. 11. Function status indicators • When lit the instructions that appear on the screen. 12. Function keys Press the {Copy}, {Document Server}, {Fax}, {Printer}, or {Scanner}
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    computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner. E-mail A scan file that is attached to an application. 4. LDAP server The LDAP server provides a directory service for search operations or inquiries from a client computer on the
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    from multiple originals that have been temporarily stored can be sent all at once. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. A scan file that is sent to the FTP server is stored, and the stored files can be downloaded by
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    A file can be searched for using the user name or the file name. Also, oth- 1 ers can be kept from viewing a file by setting a password for the file. Reference p.45 "Storing Files" . Reference For details about DeskTopBinder, see the DeskTopBinder manuals. See p.i "Manuals for This Machine". 7
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    and delivered to the folders of client computers on the same network. Reference p.57 "Delivering Scan Files" Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required. ❒ When the ScanRouter delivery software is used, the machine can
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    Auto Document Link, see the respective manuals. See p.i "Manuals for This Machine". Network TWAIN Scanner The scanner function of this machine can be wireless LAN). Reference p.69 "Using the Network TWAIN Scanner Function" 1. This machine The scanner function of the machine can be used from a
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    Getting Started Note ❒ When using the machine as a network TWAIN scanner, it is not necessary to press the {Scanner} key on the control panel. When the TWAIN Driver be- comes active on a client computer, the display automatically switches to the 1 following screen. ❒ Press [Exit] to use
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    the CD-ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM. ❒ If [Cancel] is selected during instal Driver To use the machine as a network TWAIN scanner, it is essential to install the TWAIN Driver on a client computer. If an application that supports
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    server. A Start Windows, and then insert the CD-ROM labeled "Scanner Driver and Document Management Utility" into the CD-ROM drive of the client computer . Follow the instructions on the screen. Reference For information about the subsequent installation procedure, see Setup Guide that can be
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    authentication, or LDAP are finished operations. Be sure to log authentication is set. A off to prevent unauthorized users from using the machine. Press [Enter] for [Login User Name]. Note ❒ Consult the User Administrator about your login user name, password, and user code. For details about
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    Getting Started Log Off (Using the Control Panel) Follow the procedure below to log off 1 when Basic Authentication, Windows Authentication, or LDAP Authentica- tion is set. A Press {User Tools / Counter}. B Press [Logout]. C Press [Yes]. D Press{User Tools / Counter}. 14
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    SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details about registering addresses, see each application that contain user codes Reference "E-mail Destination", General Settings Guide "Folder Destination", General Settings Guide "Registering
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    Getting Started 1 16
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    about setting up an e-mail server, see the manuals of the mail server to be used and the software LAN, the IEEE 802.11b interface unit is required. See Network Guide. To send scan files by e-mail settings and other settings, see Network Guide. You also need to register destinations and other
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    screen is displayed. 4. [Registration No.] Press to specify a destination using a five digit registration number. 5. [Manual Input] When specifying a destination that is not listed, press [Manual Input], and then enter the destination using the soft keyboard. 6. [Attach Sender's Name] [Return Re
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    E-mail Sending Scan Files by E-mail Procedure for Sending E-mail A scan file is sent after scan settings and destinations are specified. A Press the {Scanner} key. ZZZ606S Note ❒ The illustration is an example. The actual appearance may be different. B Make sure that no previous set- tings remain
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    the destination list and registration numbers must be registered in advance in [System Settings]. For details, see "System Settings", General Settings Guide. 2 ❒ For details about the maximum number of destinations that can be selected for each transmis- sion, see p.119 "E-mail". ❒ Before
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    [OK]. Note ❒ An e-mail address entered manually can be registered in the list. Press address appears. For information, see General Settings Guide. ❒ To change an e-mail address entered e-mail ad- dresses, press [E-mail Address]. C Enter part of the destination name. Note ❒ Enter the first character
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    LDAP server. Note ❒ The LDAP server can be reg- istered in advance in [System Settings]. For details, see Network Guide. 22 Note ❒ Each search condition (Name, E-mail Address, Fax Number, Company Name, and Department Name) corresponds to a item that is registered in the LDAP server. ❒ If you press
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    for LDAP search. For details, see Network Guide. ❒ When the search condition [Name] is of this vague search depends on the system supported by the LDAP server.) I Press [OK user name and password for the LDAP server authentication are not set, a log-on screen appears. Enter a user name and password
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    information, see Gener- al Settings Guide. Checking selected destinations A Use the software used by the destination party does not support MDN (Message Disposition Notification), the e-mail ] is selected for [Sender's Name Default] in [Send Settings] in [Scanner Features]. ❒ If you specify the
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    of a sender name, we recommend you set protection code for that sender name.See General Settings Guide. ❒ Depending on the security settings, [Attach Sender's Name] may be selected as the user name when logging in. Selecting a sender from the list A Press [Attach Sender's Name]. B Select the sender
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    mail ad- dress, press [E-mail Address]. D Enter part of the sender name. Note ❒ Enter the first character ❒ It is also possible to perform a combined search using [User (Dest.) Name] and [E-mail Address]. Note ❒ If you support MDN (Message Disposition Notification), the e-mail may not be sent. 26
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    list, enter it directly, or combine selecting and entering it. D Press [Manual Input]. The soft keyboard appears. E Enter the subject "New prod- uct list must be registered in [System Settings] in advance. See Network Guide. The procedure to specify the subject "[Urgent] New product appearance" is
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    Sending Scan Files by E-mail C Select a message. 2 D Press [OK] twice. Manual entry of a message A Press [Subject / Message]. B Press [E-mail Message]. C Press [Manual Input]. The soft keyboard appears. D Enter the message "Thank you for what you did yesterday". E Press [OK] three times. O Press
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    Sending Scan Files by E-mail Reference Reference p.76 "Making the Settings Related to the Orientation of the Original and Scanned Sides" For details about specifying file information, see p.47 "Specifying file information". C Make the scan settings. I Press [OK]. Note ❒ There are two ways to
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    can be checked. B Check the displayed records. Note ❒ For details about the maximum 2 number of sending operations that can be checked, see p.106 "Print & Delete Scanner Journal". ❖ Items that can be checked • Date / Time The date and time the e-mail was sent or the date and time "Error" or
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    using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE 802.11b interface unit is required. See Network Guide. To send scan files by Scan to Folder, the following [System Settings] settings must be specified correctly. (Certain other settings must
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    Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that
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    Note ❒ When the entire list does not fit on one screen, press [U] or [T] to scroll through the list. ❒ Group destinations are denoted by this symbol ( ). Preparation for Sending by Scan to Folder 3 33
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    illustration is an example. The actual appearance may be different. B Make sure that no previous set- tings remain. F If the network delivery scanner screen appears, switch to the Scan to Folder screen. A Press [ ]. B Press [Switch Destination List]. Note ❒ If a previous setting remains, press the
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    in the destination list and registration numbers must be registered in advance in [System Settings]. For details, see "System Settings", General Settings Guide. ❒ Depending on the security settings, certain destinations may not be displayed. Selecting a destination folder from the list A Select the
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    . The soft keyboard appears. G Enter the user name. Reference For details about the maximum number of characters that can be entered, see p.120 "Scan to Folder". H Press [OK]. I If entering a password to log on is required, press [Manual Input] for [Password]. The soft keyboard appears. J Enter the
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    to Folder Specifying a folder in the FTP server A Press [Enter Destination]. B Press [FTP]. 3 A confirmation message for changing the protocol appears. C Press [Manual Input] on the right side of the server name field. The soft keyboard appears. D Enter a server name. Note ❒ For details about the
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    The soft keyboard appears. J Enter the user name. Reference For details about the maximum number of characters that can be entered, see p.120 "Scan to Folder". K Press [OK]. L If entering a password to log on is required, press [Manual Input] for [Password]. The soft keyboard appears. M Enter the
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    destination folder. B Press [SMB]. Note ❒ If authentication is required for the selected computer, a log-on screen appears. Enter 3 the user name and password. The list of folders on the selected computer appears. E Select the destination folder. C Press [Browse Network] on the right side
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    Press [Exit]. B Press [Search by Dest. Name]. The soft keyboard appears. Note ❒ To search by path, press [Search by Folder Name]. C Enter part of the destination folder name. Note ❒ Enter the first character or characters of the destination name. ❒ It is necessary to differentiate between uppercase
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    Sending Scan Files by Scan to Folder Note ❒ A scan file is given a 21-digit (excluding the extension) file Simultaneous Storage and Sending by Scan to Folder name which combines the time and date the original was scanned with a 4-digit page You can use the Scan to Folder function and the storage
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    Sending Scan Files by Scan to Folder C Make the scan settings. I Press [OK]. Note ❒ There are two ways to specify scan settings, as described below: J Press the {Start} key. • Configure each setting for scanning. For details, see p.73 "Specifying Scan Set- tings". 3 • Recall registered
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    The sending results can be checked. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 "Print & Delete Scanner Journal". B Check the displayed records. ❖ Items that can be checked Note 3 • Date / Time ❒ Depending on the security set- The date and
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    Sending Scan Files by Scan to Folder 3 44
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    same LAN. We recommend you consider security measures such as setting passwords to protect against unauthorized access. ❒ Scan file stored in the , see General Settings Guide. ❒ Files cannot be printed from the control panel after being stored using the scanner function. Print scan files after a
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    Storing Files Storage Procedure You can scan and store files. A Press the {Scanner} key. 4 ZZZ606S Note ❒ The illustration is an example. The actual appearance may be different. B Make sure that no previous set- tings remain. Note ❒ If a previous
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    one-by-one, place the next original. For details, see p.79 A Press [User Name]. B Select the user name. "Scanning Originals in Several Times". Specifying file information You can specify a user name, file name, and password for a stored scan file. According to the settings made, you can search
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    For information about how to enter characters, see Gener- 4 al Settings Guide. C Press [OK]. Specifying a password When a password is specified, only a person who knows the password can view the file. A Press [Password]. B Enter a four to eight digit number using the number keys. C Press
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    a client computer using DeskTopBinder and Web Image Monitor. For details, see p.53 "Checking Stored Files from a Client Computer". 4 A Press the {Scanner} key. ZZZ606S Note ❒ The illustration is an example. The actual appearance may be different. B Display the list of stored files. A Press
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    Depending on the security settings, certain files may not be displayed. ❖ When using the network delivery scanner, e-mail, or Scan to Folder function 4 ❖ When displaying information of a selected stored file Use for deleting the selected file or changing the user name, file name, or password.
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    user names shown here are Note ❒ The files that are stored by functions other than the scanner user name. C Press [OK]. ❒ For files which are password protected, a key symbol( ) is shown to the left of the user name. The search starts, and files whose user user name or file name. Searching by user
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    Note ❒ When you select a password protected file, the Password entry screen appears. After you have entered the correct password and pressed [OK], the file . D Press [OK]. The e-mail, Scan to Folder, or network delivery scanner screen appears. E Switch the destination list if nec- essary. F Specify a
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    under the copy, Document Server, manuals related to DeskTopBinder manuals. See p.i "Manuals for This Machine". and printer functions. ❒ The illustration used in Monitor, see General Settings Guide. For details about making settings for using Web Image Monitor, see Network Guide. For details about
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    , you can also de- lete the stored files. See General Set- tings Guide. A Display the list of stored files. Reference p.49 "Displaying the List of Changing File Information The information for stored files (user name, file name, and password) can be changed. Limitation ❒ Information for files
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    not shown here, press [Non-programmed Name], and then enter the user name. C Press [OK]. Note ❒ When you select a password 4 protected file, the password en- try screen appears. Enter the correct password, and then press [OK]. D Change the file information. Changing the file name Changing
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    - tion was changed as necessary, and press [Exit]. B Enter a new four to eight digit 4 number as the password using the number keys. C Press the {#} key. Note ❒ To change the password, press [Change], and then enter a new one. D Enter the same number as you entered in step B for confirmation
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    is used. Important ❒ A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first in the delivery server. Also, connected devices should be configured
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    802.11b interface unit is required. See Network Guide. To deliver scan scanner functions on the delivery server. See p.12 "DeskTopBinder". After installing the software, make the required settings for server maintenance and delivery service. For details, see the ScanRouter delivery software manuals
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    1. Network delivery scanner icon ( ) Indicates that the network delivery scanner screen is displayed delivery server, see the ScanRouter delivery software manuals. 5. [Attach Sender's Name] [Return , or to perform a search such as a user name search. 7. Destination list Displays the destinations
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    A scan file is delivered after scan settings and destinations are specified. If necessary, you can select a sender and a subject. A Press the {Scanner} key. D Make settings for original orien- tation, the sides scanned, and other settings if necessary. Reference p.76 "Making the Settings Related to
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    G Specify the destination. You can specify the destination in the following ways: • Select it from the destination list. • Specify its registration number. • Search for it. • Enter the e-mail address directly. Note ❒ The destination list is updated automatically. ❒ Depending on the security set-
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    [Manual Input]. C Press [Search by Dest. Name]. Note ❒ To search by comment, press [Search by Comment]. The soft keyboard appears. D Enter part of of characters that can be entered, see p.121 "The network delivery scanner function". ❒ Alphanumeric characters and periods can be entered. The symbols
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    sender from the senders registered in the delivery server. ❒ Depending on the security settings, [Attach Sender's Name] may be selected as the user name when logging in. Delivering Scan Files Selecting a sender from the list A Press [Attach Sender's Name]. B Select the sender. 5 The selected sender
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    for a sender 5 A Press [Attach Sender's Name]. B Press [ ]. C Press [User (Dest.) Name]. The soft keyboard appears. 64 D Enter part of the sender name. Note ❒ Enter the first character or characters of the sender name. that can be entered, see p.121 "The network delivery scanner function".
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    in [System Settings] in advance. See Network Guide. The procedure to specify the subject name "[ Delivery You can use the network delivery scanner function and the storage function together. Delivering Scan Files". A Place originals. C Press [Manual Input]. The soft keyboard appears. D Enter the
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    Delivering Scan Files Note ❒ There are two ways to specify scan settings, as described below: • Configure each setting for scanning. For details, see p.73 "Specifying Scan Settings". • Recall registered settings. For details, see p.82 "Programs". D Select the destination. E Specify the sender and a
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    The sending results can be checked. Note ❒ For details about the maximum number of sending operations that can be checked, see p.106 "Print & Delete Scanner Journal". B Check the displayed records. ❖ Items that can be checked Note • Date / Time ❒ Depending on the security set- The date and
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    Delivering Scan Files 5 68
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    IEEE 802.11b interface unit is required. See Network Guide. Check the network settings in [System Settings], and change if required. See Network Guide. On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN Driver and DeskTopBinder. See
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    [Scan]. ❒ When using the TWAIN scanner, you can scan the original without entering a user code even if [Weekly Timer Code] has been selected in [System Settings]. See "System Settings", General Settings Guide. A Start DeskTopBinder, and then select the scanner driver. A On the [Start] menu, point
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    ] in the scanner proper- ties dialog box. When there are additional originals to scan, place the originals, and then click [Continue]. When there are no more originals, click [Complete]. Note ❒ Depending on the security set- tings, a dialog box requesting your user name and password may appear when
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    Using the Network TWAIN Scanner Function 6 72
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    function correctly. For black and white or scale scans, select from the following types: • Text (Print) For standard originals containing mainly text. Printer printing is best scanned with Text (Print). • Text (OCR) For standard originals containing mainly text. Text (OCR) is suitable for higher
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    mixture of text and photographs • Photo For originals containing photographs and other pictures (two-value). Creates scanned images suitable for printing. • Gray Scale For originals containing pho- tographs and other pictures (multi-value). Creates scanned images suit- able for displaying on
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    ❖ Edit Make editing settings. • Erase Border Delete the borders of the scanned original according to the width specified. If you select [Same Width], you can specify, in millimeters, a uniform width for deleting all sides (top, bottom, left, and right). If you select [Diff. Width], you can specify,
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    defaults can be changed using [Original Settings], [Original Orientation Priority], [Switch to Batch], [Mixed Original Sizes Priority] of [Scanner Features]. See p.101 "Scan Settings". C When the last page of two-sided originals is blank, select [1 Side] to skip that side and finish
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    you want to select does not appear, change the mode in [Switch to Batch] of [Scanner Features]. For details, see p.102 "Switch to Batch". ❒ To enable [Wait Time for Next Original(s): SADF] in [Scanner Features], select [SADF]. To wait until the next originals are placed, select [Batch]. See p.102
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    For a Network TWAIN Scanner When using the network TWAIN scanner, make the setting using the TWAIN Driver. A Open the Scanner Properties dia- log box. when the stamp begins to fade. For details, see "Troubleshooting", General Settings Guide. on the settings. See. p.116 "Scanning Documents of
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    ADF Select [Set Wait Time] for [Wait Time for Next Original(s): SADF] in [Scanner Features]. Reference p.101 "Wait Time for Next Orig.: Exposure Glass" or "Wait Time exposure glass A Press the {Start} key. When scanning is finished, the time remaining to place additional originals is displayed. 79
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    Feed Type]. Note ❒ If [SADF] does not appear, se- lect [SADF] in [Switch to Batch] of [Scanner Features]. See. p.102 "Switch to Batch". B Press the {Start} key. When scanning is finished, the time remaining to place additional originals is displayed. Note ❒ The selected destination ap- pears while
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    are scanned, press the {#} key. Storing or sending starts. Note ❒ If [Batch] does not appear, select [Batch] in [Switch to Batch] of [Scanner Features]. See p.102 "Switch to Batch". 7 D Make settings for sending by e- mail, or Scan to Folder, storing, or delivering. Reference p.19
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    mode. ❒ You can use the settings registered in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] of [Scanner Features]. D Press the program number you ❒ Programs are not deleted by turn- want to register. ing the power off or by pressing the {Clear Modes
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    are not registered in numbers that appear without m. D Place the originals, and then press the {Start} key. Changing a Registered Program A Make sure the {Scanner} key is se- lected, and then press the {Program} key. B Press [B Recall]. C Press the number of the program you want to change. D Change
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    Configuring/Registering Scan Settings Changing the Program Name A Make sure the {Scanner} key is se- lected, and then press the {Program} key. B Press [Change Name]. C Press the number of the program for which you want to change
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    Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner Problems Causes and solutions The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean these parts. See General Settings Guide
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    • IP address 8 the destination folder. • subnet mask Check the settings. See "Connection and Setup", Network Guide. The TWAIN Driver Cannot Be Started Problems Causes and solutions The Scanner Properties di- Advanced encryption has been specified in the extended security alog box cannot be
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    If Your Machine Does Not Operate As You Want The Network Delivery Function Cannot Be Used Problems The network delivery function cannot be used. Causes and solutions The delivery software may be an old version or a security setting may be specified. Consult the machine administrator. 8 87
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    Troubleshooting When a contact your service representative. For information about how to turn off the main power switch, see General Settings Guide. Message . Please check the settings. Cannot log in with the entered user name or password. • Place the original correctly. • Specify the scan size.
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    Check the information of System Settings. See "User Tools (System Settings)", General Settings Guide. Connection with the destination has failed. [Max. E-mail mail has been cancelled. Check [Max. Size]. E-mail Size] in Scanner Features. • Set [Divide & Send E-mail] to [Yes (per page)] or [Yes
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    Troubleshooting entered, and then enter it again. See p.119 "Specifications for Transmission/Store/Delivery Functions". Exceeded max. number and then delete unneeded same time. files. See "Document Server", General Settings Guide. Exceeded max. number of pages per file. Do you want to store
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    may be crowded. Check the information of System Settings. See "User Tools (System Settings)", General Settings Guide. LDAP server authentication has failed. Make settings correctly for the user Check the settings. name and the password for LDAP server authentication. Load paper of the following
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    Troubleshooting Message Causes and solutions Selected file is currently in use. Cannot change password. You cannot delete the password of a file whose status is "Waiting..." or that is being edited with DeskTopBinder. Delete the password the user does which file the problem occurred. See p.30
  • Ricoh 3245 | Scanner Reference - Page 101
    When a Message Is Displayed Message Causes and solutions The destination list has been updated. Specified destination(s) or sender's name has been cleared. A specified destination or sender's name was cleared when the destination list in the delivery server was updated. Specify the destination
  • Ricoh 3245 | Scanner Reference - Page 102
    ), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide. 8 94 Message mask is set. Consult the net- cess Mask settings in User Tools.] work or scanner administrator. [Cannot detect the paper size of the original.Specify
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    has occurred in the scanner driver.] [Fatal error has occurred in the scanner.] • Check whether the has occurred in the machine. Call your service representative. [Insufficient memory. Close all other misfeed occurs in the machine during printing, scanning cannot be performed. In this case, after
  • Ricoh 3245 | Scanner Reference - Page 104
    your service representative. [Scanner is not ready. Check the scanner and the options.] Check whether the ADF cover is closed. [The name is already in use. Check the registered names.] You tried to register a name that is already in use. Use another name. [The login user name, login password, or
  • Ricoh 3245 | Scanner Reference - Page 105
    scanner functions of the machine are listed below. Make the necessary settings. Note ❒ Make settings for the items marked with ❍ if necessary. ❖ Scan Settings For explanations of settings, see p.101 "Scan Settings". Settings Default Default Scan Scan Type Settings Resolution Text (Print
  • Ricoh 3245 | Scanner Reference - Page 106
    Default E-mail Scan to Store Delivery TWAIN Folder TWAIN Standby Time 10 sec. ❍ ❍ ❍ ❍ ❍ File Type Priority Multi-page: ❍ ❍ TIFF Compression (Black & White) On ❍ ❍ ❍ ❍ Compression On(Com- ❍ ❍ ❍ ❍ 9 (Gray Scale / Full Colour) pression Level 3) Print & Delete Scanner
  • Ricoh 3245 | Scanner Reference - Page 107
    Scanner Features ❖ Administrator Tools For explanations of settings, see p.107 "Administrator Tools". Settings Menu Protect Default Level 2 E-mail Scan to Folder - - Store - Delivery TWAIN - - 9 99
  • Ricoh 3245 | Scanner Reference - Page 108
    machine with its default settings. However, you can change the settings to suit your needs. This section describes the Scanner Features settings. For details about the settings for the whole system, see General Settings Guide. A Press the {User Tools/Counter} key. B Press [Scanner Features]. C Press
  • Ricoh 3245 | Scanner Reference - Page 109
    for scan settings. The scan settings consist of the following. For the table about settings and defaults, see p.97 "Scanner Features". ❖ Default Scan Settings Various basic settings (scan type, resolution, image density, and scan size) can be set. You can register the scan settings in the same
  • Ricoh 3245 | Scanner Reference - Page 110
    the {Interrupt} key to activate the copy mode ❖ Original Settings Set the default for whether originals are one-sided or two-sided and if two-sided, as the scanning mode that appears as [Original Feed Type] of [Scanner Features]. Reference p.79 "Scanning Originals in Several Times" ❖ Mixed Original
  • Ricoh 3245 | Scanner Reference - Page 111
    for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier. Selecting a custom size When selecting [Custom Size] as the scan size, follow the procedure below. A Press [Custom Size] on the Scan
  • Ricoh 3245 | Scanner Reference - Page 112
    Initial Scanner Setup D Enter the scan size (area) with the number keys. Select and enter values for [X3] and [Y3], and then press the {#} key. • Original Size
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    This function allows manual updating at any time. Send Settings This section explains how to set the defaults for settings such from the network TWAIN scanner function. The settings consist of the following. For the table about settings and defaults, see p.97 "Scanner Features". ❖ TWAIN Standby
  • Ricoh 3245 | Scanner Reference - Page 114
    for file transfer increases accordingly. ❒ The actual time required for file transfer will vary depending on the file size and network load. 9 ❖ Print & Delete Scanner Journal Up to 250 transmission/delivery results can be checked on this ma- chine. If the stored transmis- sion/delivery results
  • Ricoh 3245 | Scanner Reference - Page 115
    the type of e-mail software. ❒ If you select [Off], [Scanner Features] shows that nothing has been selected. If you want to You can prevent unauthenticated users from changing the user tools Select the [Store Only], or [Off] as the default that is displayed when modes are cleared or reset, or
  • Ricoh 3245 | Scanner Reference - Page 116
    Initial Scanner Setup 9 108
  • Ricoh 3245 | Scanner Reference - Page 117
    for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner ❖ When Text, Text / Photo, or Photo is selected as the Scan Legal (81/2 × 14) 81/2 × 13 Letter (81/2 × 11) 51/2 × 81/2 ❍ ❍ ❍ ❍ ❍ ❍ ❍ ❍ *1 The scanning size must be manually entered. 300 dpi 400 dpi 600 dpi 109
  • Ricoh 3245 | Scanner Reference - Page 118
    Legal (81/2 × 14) 81/2 × 13 Letter (81/2 × 11) 51/2 × 81/2 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi ❍ ❍ *1 The scanning size must be manually entered. 10 110
  • Ricoh 3245 | Scanner Reference - Page 119
    Reference To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN Driver Help. ❖ When Binary, Halftone, Gray Scale, 8 colours, or 8 colours ( /2×13 Letter (81/2×11) 51/2×81/2 *1 The scanning size must be manually entered. 10 111
  • Ricoh 3245 | Scanner Reference - Page 120
    500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi *1 The scanning size must be manually entered. 10 112
  • Ricoh 3245 | Scanner Reference - Page 121
    originals and the file type converted into when sending e-mail or storing files is shown below by scan type. File type specified Scan type Text (Print) Text (OCR) Text / Photo Photo Gray Scale Full Colour: Text / Photo Full Colour: Glossy Photo Single page TIFF/JPEG PDF TIFF PDF TIFF (Non
  • Ricoh 3245 | Scanner Reference - Page 122
    top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match. There are two orientations for placing the original. See the table below. Note ❒ Normally, an original is or , but in the table
  • Ricoh 3245 | Scanner Reference - Page 123
    Placing Originals The original displayed on a computer *1 When using the machine as a network TWAIN scanner, this is the standard orienta- tion for the TWAIN Driver. Normally, set the original this way. 10 115
  • Ricoh 3245 | Scanner Reference - Page 124
    and the position of the originals. Settings E-mail/Scan to Folder/Store/Net- TWAIN Scanner work Delivery Scanner [Mixed Sizes] is not • Auto detection is used to de- specified. ([Scan (Uni-size)] is selected under the TWAIN Driver. *2 [Auto detection (Multi-size)] is selected under the TWAIN
  • Ricoh 3245 | Scanner Reference - Page 125
    the machine as a network TWAIN scanner, this driver must be installed. ❖ File storage folder The files are stored in the following folder on the CD-ROM provided with this machine: \DRIVERS\TWAIN ❖ System requirements • Hardware PC/AT-compatible machines that support the operating system properly
  • Ricoh 3245 | Scanner Reference - Page 126
    stored files. Reference See DeskTopBinder Help or the manuals for DeskTopBinder. ❖ File storage folder The files are Hardware PC/AT-compatible machines that support the operating system properly • Operating TWAIN scanner, printing, printing preview, sending files by e-mail, or sending fax- es
  • Ricoh 3245 | Scanner Reference - Page 127
    for Transmission/Store/Delivery Functions Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the
  • Ricoh 3245 | Scanner Reference - Page 128
    SMB Entered for Scan to Folder Destination folder path: 256 characters User name: 128 characters Password: 128 characters FTP Server name: 128 characters Destination folder path: 256 characters User name: 128 characters Password: 128 characters Maximum Number of Destinations That Can Be 50
  • Ricoh 3245 | Scanner Reference - Page 129
    Specifications for Transmission/Store/Delivery Functions Store Maximum Number of Characters That Can Be File Name 64 *1 Entered for Stored File Information User Name 20 *1 Password under the scanner, copier, store, and printer functions. The network delivery scanner function Maximum number
  • Ricoh 3245 | Scanner Reference - Page 130
    Appendix Specifications Scan method Flatbed scanning Maximum power consumption 1500W Image of scan resolution • E-mail/Scan to Folder/Network Delivery Scanner Setting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi • TWAIN Scanner Setting range: 100 dpi - 1200 dpi File formats that can
  • Ricoh 3245 | Scanner Reference - Page 131
    ), 106 Compression (Gray Scale / Full Colour), 106 D Default Scan Settings, 101 Delete Scanner Journal, 106 Delivering Scan File, 57 DeskTopBinder, 69, 118 Orientation Priority, 103 Original Settings, 102 P Print & Delete Scanner Journal, 106 Print Scanner Journal, 106 {Program} key, 3 Programming
  • Ricoh 3245 | Scanner Reference - Page 132
    , 121 Store File Priority, 107 Storing Files, 45 Switch to Batch, 102 T Transmission, 119 TWAIN Driver, 117 TWAIN Standby Time, 105 U Update Delivery Server Destination List, 105 User Authentication, 13 User Code Authentication (Using the Control Panel), 13 {Use Tools/Counter} key, 3 W Wait Time for
  • Ricoh 3245 | Scanner Reference - Page 133
    In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Declaration of Conformity "The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low
  • Ricoh 3245 | Scanner Reference - Page 134
    Operating Instructions Scanner Reference GB GB B180-7518
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Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Getting Started
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix