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Ricoh 3245 Scanner Reference - Page 27

Sending Scan Files by E-mail, Procedure for Sending E-mail

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Sending Scan Files by E-mail Sending Scan Files by E-mail Procedure for Sending E-mail A scan file is sent after scan settings and destinations are specified. A Press the {Scanner} key. ZZZ606S Note ❒ The illustration is an example. The actual appearance may be different. B Make sure that no previous settings remain. Note ❒ If a previous setting remains, press the {Clear Modes} key. C Place originals. Reference The procedure for placing originals is the same as that for placing originals for copying. For details about placing originals, see "Placing Originals", Copy Reference. D Make settings for original orientation, the sides scanned, and other settings if necessary. Reference p.76 "Making the Settings Related to the Orientation of the Original and Scanned Sides" E Make the scan settings. Reference There are two ways to specify scan settings, as described below: 2 • Configure each setting for scanning. For details, see p.73 "Specifying Scan Settings". • Recall registered settings. For details, see p.82 "Programs". F If the network delivery scanner screen appears, switch to the the e-mail screen. A Press [ ]. B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit]. The e-mail screen appears. G Specify the destination. You can specify the destination in the following ways: • Select it from the destination list. • Specify its registration number. • Enter the e-mail address directly. • Search for it in the destination list. • Search for it in the LDAP server. 19

Section	Page
Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	9
Symbols	9
Names of Major Options	9
1. Getting Started	11
Control Panel	11
Network Scanner	13
E-mail	13
Scan to Folder	14
Store	15
Network Delivery Scanner	16
Network TWAIN Scanner	17
Installing Software	19
Quick Install	19
TWAIN Driver	19
DeskTopBinder	20
User Authentication	21
User Code Authentication (Using the Control Panel)	21
Login (Using the Control Panel)	21
Log Off (Using the Control Panel)	22
Programming E-mail Addresses and Folders	23
2. Sending Scan Files by E-mail	25
Preparation for Sending by E-mail	25
E-mail Screen	26
Sending Scan Files by E-mail	27
Procedure for Sending E-mail	27
Simultaneous Storage and Sending by E-mail	36
Checking the E-mail Results	38
3. Sending Scan Files by Scan to Folder	39
Preparation for Sending by Scan to Folder	39
Scan to Folder Screen	40
Sending Scan Files by Scan to Folder	42
Procedure for Sending by Scan to Folder	42
Simultaneous Storage and Sending by Scan to Folder	49
Checking the Scan to Folder Results	51
4. Storing Files	53
Storing Files	53
Storage Procedure	54
Specifying file information	55
Displaying the List of Stored Files	57
Viewing the List	58
Searching for Files	59
Searching by user name	59
Searching by file name	59
Sending Stored Files by E-mail or Scan to Folder, or Delivering	60
Checking Stored Files from a Client Computer	61
Viewing a list of stored files using DeskTopBinder	61
Viewing a list of stored files using Web Image Monitor	61
Managing Stored Files	62
Deleting Files	62
Changing File Information	62
5. Delivering Scan Files	65
Preparation for Delivering	66
Network Delivery Scanner Screen	67
Delivering Scan Files	68
Delivery Procedure	68
Simultaneous Storage and Delivery	73
Checking the Status of Delivery	75
6. Using the Network TWAIN Scanner Function	77
Preparation for Using the Network TWAIN Scanner	77
Scanning Originals	78
7. Configuring/Registering Scan Settings	81
Specifying Scan Settings	81
Making the Settings Related to the Orientation of the Original and Scanned Sides	84
For E-mail, Scan to Folder, and a Network Delivery Scanner	84
For a Network TWAIN Scanner	86
Scanning Originals in Several Times	87
When a Time Limit Is Specified for Additional Originals	87
When a Time Limit Is Not Specified for Additional Originals	88
Programs	90
Registering a Program	90
Recalling a Program	91
Changing a Registered Program	91
Deleting a Program	91
Changing the Program Name	92
8. Troubleshooting	93
If Your Machine Does Not Operate As You Want	93
When Scanning Is Not Performed as Expected	93
When the Delivery Function Does Not Work	94
When Stored Files Cannot Be Accessed	94
Network Cannot Be Browsed When Sending a Scan File	94
The TWAIN Driver Cannot Be Started	94
Stored Files Cannot Be Edited	94
The Network Delivery Function Cannot Be Used	95
When a Message Is Displayed	96
When an Error Message Appears on the Control Panel	96
When an Error Message Appears on the Client Computer	102
9. Initial Scanner Setup	105
Scanner Features	105
Adjusting Scanner Features	108
Settings	109
Scan Settings	109
Selecting a custom size	111
Destination List Settings	113
Send Settings	113
Administrator Tools	115
10. Appendix	117
Relationship between Resolution and File Size	117
When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner	117
When Using as a Network TWAIN Scanner	119
Relationship between File Type Specified for Scanning and File Type Specified for E- mail/File	121
Placing Originals	122
Scanning Documents of Different Sizes	124
Software Supplied on CD-ROM	125
Table of files	125
TWAIN Driver	125
DeskTopBinder	126
Specifications for Transmission/Store/Delivery Functions	127
Transmission	127
E-mail	127
Scan to Folder	128
Simultaneous Transmission	128
Store	129
The network delivery scanner function	129
Specifications	130

Match case Limit results 1 per page

Sending Scan Files by E-mail

Procedure for Sending E-mail

A scan file is sent after scan settings

and destinations are specified.

Press the

{

Scanner

}

key.

Note

❒

The illustration is an example.

The actual appearance may be

different.

Make sure that no previous set-

tings remain.

Note

❒

If a previous setting remains,

press the

{

Clear Modes

}

key.

Place originals.

Reference

The procedure for placing origi-

nals is the same as that for plac-

ing originals for copying. For

details about placing originals,

see

“

Placing Originals

”

Copy

Reference

Make settings for original orien-

tation, the sides scanned, and oth-

er settings if necessary.

Reference

p.76

“

Making the Settings Relat-

ed to the Orientation of the

Original and Scanned Sides

”

Make the scan settings.

Reference

There are two ways to specify

scan settings, as described be-

low:

•

Configure each setting for

scanning. For details, see

p.73

“

Specifying Scan Set-

tings

”

•

Recall registered settings. For

details, see p.82

“

Programs

”

If the network delivery scanner

screen appears, switch to the the

e-mail screen.

Press

[

]

Press

[

Switch Destination List

]

Press

[

E-mail

]

Press

[

Exit

]

The e-mail screen appears.

Specify the destination.

You can specify the destination in

the following ways:

•

Select it from the destination list.

•

Specify its registration number.

•

Enter the e-mail address directly.

•

Search for it in the destination

list.

•

Search for it in the LDAP server.

ZZZ606S