Xerox 2121MB User Guide - Page 113

Operation ¾ Press OK; the screen displays: DEPT. CODE 0 0 0 0 ¾ Enter a 4-digit code (remember it); if this code is already used by another service, the machine displays "CODE USED". In this case, enter another code. ¾ Press OK to confirm the selection. The machine gives the opportunity to modify the department name. ¾ Press OK and then the key to return to the main menu. Deleting a department code The administrator can also delete a department code. ¾ Enter the administrator mastercode. M 883 OK - ADVANCED FUNCTIONS / DEPT. CODES / DELETE ¾ Enter the number of the department code you want to delete or search for it using the or keys. ¾ Press OK to confirm selection. A confirmation screen is displayed. Press OK again to confirm the deletion. Once confirmed, the department code number becomes free again and the counters also associated with this number will be erased. CAUTION: If the administrator deletes their own department code all the other department codes will also be deleted. Printing a department code The administrator can print reports for each department. These reports show the department number (between 01 and 98), its name, the associated access code and the number of pages transmitted and copied by this department. ¾ Enter the administrator mastercode. M 884 OK - ADVANCED FUNCTIONS / DEPT. CODES / PRINT ¾ Enter the department number and press OK to confirm. The machine begins printing the report, as shown in the illustration below: 6-25