Xerox 2121MB User Guide - Page 86

Directory The rate is coded on a number, see the following board: Rate 600 1200 2400 4800 7200 9600 12000 14400 33600 Code number 7 6 5 4 3 2 1 0 8 Note: Enter the field separator character, even if one or more of the fields are left blank. In the above example, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key. Procedure To import a directory: M 17 OK - DIRECTORY / IMPORT ¾ Select WITH to authorize the importation of a directory. ¾ Create a directory on a PC in a file with a structure as set out above. In order to be recognized as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv. ¾ Create an E-mail addressed to the fax E-mail address, attach the file to it, and send the message via the mail server. ¾ The fax will receive the E-mail containing the directory when it connects to the mail server, and will automatically import the attached file into its directory. ¾ Repeat the procedure as many times as required, for instance to update all the LAN faxes on the network with the same directory. Note: Importing a new directory completely overwrites any existing directory entries on the machine. Once the machine has a complete directory, disable the importing feature in order to protect the data already on the machine. 5-8