Xerox 2121MB User Guide - Page 114

Operation Printing the department report The administrator can print reports for all departments: M 884 OK - ADVANCED FUNCTIONS / DEPT. CODES / PRINT ¾ Enter the administrator department number 00 and press OK to confirm. The machine prints the report, as shown in the illustration below: Name : Durand ** DEPARTMENT CODES ** Number : 0885654321 Dept. Department Name Dept. Code 00 Master 001 Office 44 002 Office 85 003 Office 47 1234 6589 2574 1593 Page sent 1258 2596 3561 1897 Date : 12-12-04 14:20 Pages copied 3698 1589 4587 5984 Use of the department codes by a department To access the different machine functions, each department must enter its own access code as provided by the administrator. When the function M 881 OK - DEPT. CODES is activated, the screen displays: THU 20 FEB 10:15 ENTER DEPT. CODE ¾ Use the numerical keypad only (pressing any other keys will sound a conflict tone). The screen displays: ENTER DEPT. CODE * * * * ¾ Enter the department's access code (as provided by the administrator). Menu 88 is unavailable as this is reserved for the administrator. If the access code does not correspond to any services, the machine displays WRONG CODE. Printing a user department code Each department may print the data of its own department code. ¾ If the "Department Code" function is activated, enter the 4-digit numerical access code and confirm by pressing OK. M 59 OK - PRINT / DEPART. CODES Note: If the mastercode is entered, the machine prints a summary of the accounts. 6-26