Xerox 2121MB User Guide - Page 85

Directory The file structure The electronic file containing the data in the directory must be structured into lines or records separated by a line break (carriage return). Each line must comprise of five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). Fields Contents Name Fax number E-mail address Shortcut key Speed A unique identifier in the directory, up to 20 characters long. This field is mandatory; the name should not include the field separator character. Your contacts' fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). For contacts who only receive E-mails, this field may be left empty. Your contacts' E-mail address. Can be up to 80 characters long, but must not include the field separator character. Any other characters may be used in this field, which can also be left blank. A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. This field can be left blank. The fax transmit speed over the PSTN. If you do not specify a value, the default speed is the maximum speed. This field may be left blank if all fax transmissions are handled by a fax server. Note: Enter at least one value in the Fax number or E-mail address fields. To enter a blank line, key in four field separator characters in a row. For example: Smith;0123456789;[email protected];J;8 Jones;01987654321;@;8 O'Connor;0123469874;[email protected];U;8 Note: @ alone is the indication that no associated key is assigned to the entry. 5-7