Oki MC780f MC770/780 User Guide - Top Access - Page 306
Importing and exporting, Importing the address book data
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8.[Administration] Tab Page 8 [Administration] Tab Page Importing and exporting You can import and export Address Book, MailBoxes, Template, and Combined (Template + Address Book + MailBoxes). This section describes how to import and export Address Book. You can follow the same procedure to import and export MailBoxes, Template, and Combined (Template + Address Book + MailBoxes) except where you specify the file format of the export data. P.305 "Importing the address book data" P.308 "Exporting the address book data" Importing the address book data You can import address information exported from an address book on another equipment or a different address book program in the CSV or XML format. The importing method of address book data is either adding imported data to the address book already registered in this equipment or deleting all the address book data already registered and replacing them with the imported data. It is recommended that you export an address book in the CSV or XML format and edit it when creating address book data. You cannot import an address book when it exceeds the number of characters specified on each item. Invalid characters are replaced with "!". - Last Name: 64 characters - First Name: 64 characters - Email Address: 192 alphanumerical characters - Phone Number: 128 numbers - Tel Number 2: 128 numbers - Company: 128 characters - Department: 128 characters The group data are not included in the imported address book data. Importing address book data in the CSV/XML format Before importing the address book data, confirm that there is no waiting print job, scan job, or fax job. The address book data cannot be imported if there are any jobs that have not been processed. If importing the address book data takes a long time, restore the data after the equipment turns into the Sleep/Auto Shut Off mode. 1 Start TopAccess access policy mode. P.22 "Access Policy Mode" 2 Click the [Administration] tab. 3 Click the [Maintenance] menu and [Import] submenu. The Import submenu page is displayed. [Maintenance] How to Set and How to Operate 305