HP Designjet 4500mfp HP Designjet 45XX mfp/45XX HD Scanner series - Quick Refe - Page 29

Use the auto-naming feature, Scan the documents

Get HP Designjet 4500mfp PDF manuals and user guides View all HP Designjet 4500mfp manuals
Add to My Manuals
Save this manual to your list of manuals

Page 29 highlights

Basic Operations 4. Select the destination folder that you want to access. 5. Press the OK button. NOTE: The scanner system provides a shared folder (D:\images) that can be accessed from other computers on the network. For security reasons, no other folders in the scanner system can be accessed by a computer on the network. Therefore, if you want scanned files to be accessible from other computers on the network, you must save them in D:\images. For more information on accessing the shared folder, see Access the shared folder from my computer on page 34. Perform a batch scan Batch scanning means processing more than one original document in one session, without adjusting any settings and without having to press the Scan button for each original. Batch scanning is useful when you want to scan groups of documents with the same settings. Use the auto-naming feature When you batch scan documents, the scanner saves each document as an individual file and names each file according to the default naming convention, which is composed of the current date and time. However, the auto-naming feature allows you to define how the documents are named when they are scanned to file. To configure the auto-naming feature, press the File name button in the Scan tab before starting to scan, and then enter a filename followed by the suffix: "". This suffix tells the system to add a number to the end of each filename, and to increase the number by an increment of one for each document scanned. The amount of characters in the number is equal to the number of "#" characters you have in the suffix. For example, if you enter the file name "new_image", the system creates files new_image001, new_image002, new_image003, and so on, for each original document scanned. Use the Insert counter button to insert the suffix: "". NOTE: The system examines the file-destination folder and begins numbering after the last number in a series of file names, to avoid overwriting any files already in the folder. For example, if you enter the file name "new_image", and the file-destination folder already contains files named "new_image001" and "new_image002", the system saves the new files starting at "new_image003". Scan the documents 1. Prepare the originals that you want to scan with the same settings. 2. Feed the first original into the scanner. 3. Configure the settings in the Scan tab as you would for single-document scanning. See Scan a document to a file on page 21. NOTE: If you have original documents with different dimensions, use the Auto size-detection setting and select Auto width and Auto length. Perform a batch scan 25

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32
  • 33
  • 34
  • 35
  • 36
  • 37
  • 38
  • 39
  • 40
  • 41
  • 42
  • 43
  • 44
  • 45
  • 46
  • 47
  • 48
  • 49
  • 50
  • 51
  • 52
  • 53
  • 54
  • 55
  • 56
  • 57
  • 58
  • 59
  • 60
  • 61
  • 62
  • 63
  • 64
4.
Select the destination folder that you want to access.
5.
Press the
OK
button.
NOTE:
The scanner system provides a shared folder (
D:\images
) that can be
accessed from other computers on the network. For security reasons, no other
folders in the scanner system can be accessed by a computer on the network.
Therefore, if you want scanned files to be accessible from other computers on the
network, you must save them in
D:\images
. For more information on accessing the
shared folder, see
Access the shared folder from my computer
on page
34
.
Perform a batch scan
Batch scanning means processing more than one original document in one session,
without adjusting any settings and without having to press the
Scan
button for each
original. Batch scanning is useful when you want to scan groups of documents with
the same settings.
Use the auto-naming feature
When you batch scan documents, the scanner saves each document as an
individual file and names each file according to the default naming convention,
which is composed of the current date and time. However, the auto-naming feature
allows you to define how the documents are named when they are scanned to file.
To configure the auto-naming feature, press the
File name
button in the
Scan
tab
before starting to scan, and then enter a filename followed by the suffix: “
<###>
”.
This suffix tells the system to add a number to the end of each filename, and to
increase the number by an increment of one for each document scanned. The
amount of characters in the number is equal to the number of “#” characters you
have in the suffix. For example, if you enter the file name “
new_image<###>
”, the
system creates files new_image001, new_image002, new_image003, and so on,
for each original document scanned. Use the
Insert counter
button to insert the
suffix: “
<###>
”.
NOTE:
The system examines the file-destination folder and begins numbering
after the last number in a series of file names, to avoid overwriting any files already
in the folder. For example, if you enter the file name “
new_image<###>
”, and the
file-destination folder already contains files named “new_image001” and
“new_image002”, the system saves the new files starting at “new_image003”.
Scan the documents
1.
Prepare the originals that you want to scan with the same settings.
2.
Feed the first original into the scanner.
3.
Configure the settings in the
Scan
tab as you would for single-document
scanning. See
Scan a document to a file
on page
21
.
NOTE:
If you have original documents with different dimensions, use the
Auto
size-detection setting and select
Auto width
and
Auto length
.
Perform a batch scan
25
Basic Operations