Kyocera TASKalfa 3501i 3501i/4501i/5501i Printer Driver User Guide - Page 31

Printing with User Login, Print Options

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Printer Driver Device Settings Validate user name (computer) or prompt for login user name This option searches for the Windows User name in the driver's Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and password from the list are used for the print job. To release the print job, the user must enter the Login user name and password at the printing system operation panel. If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user name and password again. Login user name Click to add, delete, edit, import, or export login user names and passwords. Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user name list, browse for an existing list and save it in your printer driver. Printing with User Login After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode. In a client/server environment, the client is automatically set to the User Login selection made in the server. 1 In Device Settings > Administrator > User Login, select User Login. 2 Select a User Login option: Use specific name Prompt for name The remaining User Login options become available when you create a login user name list. Note: If you select the Use specific name or Prompt for name option, continue to step 5. 3 Under the Login user name list, click the buttons to view and manage the list. 4 Select from the remaining User Login options: Prompt for name and validate Validate user name (computer) or prompt for login user name 5 Click OK in all dialog boxes. 6 Print the document from the application. 7 When the Print Options or Identity Settings dialog box appears, type or select a name and password, and click OK. Login is required for some options. 3-10

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Device Settings
Validate user name (computer) or prompt for login user name
This option searches for the Windows
User name
in the driver’s
Login user
name
list. Validation is done every time the user prints a job. If the Windows
User name
exists in the
Login user name
list, the associated driver
Login
user name
and password from the list are used for the print job. To release
the print job, the user must enter the
Login user name
and password at the
printing system operation panel.
If a match is not found, the driver checks for administrator or user
permissions. With user permissions, the print job is canceled, and the user is
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the
Login user name
and
password. Along with the Windows
User name
, these are then added to the
list so succeeding print jobs do not require the user to enter a
Login user
name
and password again.
Login user name
Click to add, delete, edit, import, or export login user names and passwords.
Once a
Login user name
list is created, the list can be exported as a group
by saving it as a text file (.CSV, .KXC., and .TXT). To import a
Login user
name
list, browse for an existing list and save it in your printer driver.
Printing with User Login
After login user names are assigned and user login mode is set to
On
at the
printing system, you can choose
User login
to print in user login mode.
In a client/server environment, the client is automatically set to the
User Login
selection made in the server.
1
In
Device Settings
>
Administrator
>
User Login
, select
User Login
.
2
Select a
User Login
option:
Use specific name
Prompt for name
The remaining
User Login
options become available when you create a login
user name list.
Note:
If you select the
Use specific name
or
Prompt for name
option,
continue to step 5.
3
Under the
Login user name
list, click the buttons to view and manage the list.
4
Select from the remaining
User Login
options:
Prompt for name and validate
Validate user name (computer) or prompt for login user name
5
Click
OK
in all dialog boxes.
6
Print the document from the application.
7
When the
Print Options
or
Identity Settings
dialog box appears, type or select
a name and password, and click
OK
. Login is required for some options.
Printer Driver
3-10