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Organizing Information 47 5.3 Calendar Use Calendar to schedule appointments, including meetings and other events. If you use Outlook on your PC, you can synchronize appointments between your phone and PC. Creating an appointment 1. On the Home screen, click Start > Calendar. 2. Click Menu > New Appointment. 3. Enter information about the appointment. • To schedule an all-day event, in End time, select All day event. • To make the appointment recurring, click Occurs. 4. Click Done. Note All-day events do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar. Viewing your appointments You can view your schedule in Month, Week, or Agenda view. 1. On the Home screen, click Start > Calendar. 2. Click the left SOFT KEY or click Menu and choose the view you want. Highlighted areas represent time segments that have scheduled appointments. Change the calendar view. Agenda View Click an appointment to view its details. Indicates that the scheduled appointment has a conflict with one or more existing appointments. Change the calendar options. Sending meeting requests and appointments You can send meeting requests via e-mail to persons that use Outlook or Outlook Mobile. You can also send a calendar appointment to another phone using MMS. To send a meeting request 1. Click Start > Calendar. 2. Schedule a new appointment (or open an existing appointment) and then scroll down to Attendees and click No Attendees. Click Add Required Attendee or Add Optional Attendee to add the contacts you want to send the meeting request to. 3. Choose the contacts you want to send the meeting request to and click Select. 4. On the New Appointment screen, click Done. The meeting request is sent out. Notes • You can only specify if an attendee is required or optional if your phone is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 7. • To remove an attendee from the list, select the attendee and click Menu > Remove Attendee. • When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

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Organizing Information  47
5.3 Calendar
Use Calendar to schedule appointments, including meetings and other events. If you use Outlook on your PC, 
you can synchronize appointments between your phone and PC. 
Creating an appointment
On the Home screen, click 
Start > Calendar
.
Click 
Menu
>
New Appointment
.
Enter information about the appointment.
To schedule an all-day event, in 
End time
, select 
All day event
.
To make the appointment recurring, click 
Occurs
.
Click 
Done
.
Note
All-day events do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar.
Viewing your appointments
You can view your schedule in 
Month
, 
Week
, or 
Agenda
view. 
On the Home screen, click 
Start > Calendar
.
Click the left SOFT KEY or click 
Menu
and choose the view you want.
Highlighted areas represent time 
segments that have scheduled 
appointments.
Change the 
calendar view.
Click an appointment to 
view its details.
Agenda View
Indicates that the scheduled 
appointment has a conflict 
with one or more existing 
appointments.
Change the calendar 
options.
Sending meeting requests and appointments
You can send meeting requests via e-mail to persons that use Outlook or Outlook Mobile. You can also send a 
calendar appointment to another phone using MMS.
To send a meeting request
Click
Start > Calendar
.
Schedule a new appointment (or open an existing appointment) and then scroll down to
Attendees
and click 
No Attendees
. Click 
Add Required Attendee
or 
Add Optional Attendee
to add the contacts 
you want to send the meeting request to.
Choose the contacts you want to send the meeting request to and click 
Select
.
On the New Appointment screen, click 
Done
. The meeting request is sent out.
Notes
•
You can only specify if an attendee is required or optional if your phone is connected to a Microsoft Exchange 
±007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 7.
•
To remove an attendee from the list, select the attendee and click 
Menu > Remove Attendee
.
•
When attendees accept your meeting request, the meeting is automatically added to their schedules. When their 
response is sent back to you, your calendar is updated as well.
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