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E-mail - exchange setup

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Exchanging Messages 53 6.4 E-mail Setting Up E-mail Accounts Before you can send and receive e-mail, you need to set up your e-mail account on your phone. You can set up the following types of e-mail accounts on your phone: • Outlook e-mail that you sync with your computer or the Exchange Server. • E-mail account that you have from an Internet Service Provider (ISP) or other e-mail provider. • Web-based e-mail accounts such as Yahoo!® Mail Plus or AOL®. • Custom domain e-mail accounts. The e-mail domain name is hosted by a different e-mail provider. • Work account that you access using a VPN connection. Synchronizing Outlook e-mail with your computer If you have installed the synchronization software on your PC and created a partnership with your phone, then your phone is ready to send and receive Outlook e-mail. If you have not yet installed the synchronization software or created a partnership, follow the procedures in Chapter 3. Tip To set up your company e-mail account so that you can access Outlook e-mail messages wirelessly, you must set up your phone to synchronize via an over-the-air connection with your company's Exchange Server. For more information about synchronizing with your company e-mail server, see Chapter 7. Setting up an Internet e-mail account Set up a POP3 or IMAP4 e-mail account on your phone if you have an e-mail account from an Internet service provider (ISP), or a Web-based account such as Yahoo! Mail Plus, etc. You can also add a work account that you access using a VPN server connection as a POP3/IMAP4 account. 1. Click Start > Messaging > Setup E-mail. 2. Enter the E-mail address and Password for the e-mail account and select the Save password option. Click Next. 3. Click Next. Note E-mail Setup searches your phone for preloaded e-mail configuration settings. If the phone cannot find the server settings for the specified e-mail account, your phone needs to connect to the Internet and try to download the settings. If it cannot find the settings online, you need to enter the settings manually. 4. Enter Your name and the Account display name and then click Next. 5. In the Automatic Send/Receive list, choose how frequent you want e-mail messages to be automatically sent and downloaded on your phone. Note Click Review all download settings to select download options, set the e-mail format as HTML or plain text, and more. For more information, see "To customize download and format settings." 6. Click Finish. To specify e-mail server settings If Auto Setup is unsuccessful, contact your ISP or e-mail provider for the incoming mail server and outgoing mail server settings so you can enter them on your phone. Other options that you can select include the following: • Select the Outgoing server requires authentication check box, if required by your provider. • If the outgoing e-mail server requires a different user name and password for sending e-mail, clear the Use the same user name and password for sending e-mail check box. You will be prompted to enter this information. • Click Advanced Server Settings, then select the Require SSL check boxes if your e-mail provider uses an SSL connection for more secured e-mail. From the Network connection list, select the data connection that you use for connecting to the Internet.

Section	Page
Chapter 1 Getting Started	17
1.1 Getting to Know Your Phone	17
Congratulations on getting the HTC Ozone™ Global Phone!	17
Inside the box	17
Front View	18
Keyboard	19
Left, Back, and Bottom Views	20
1.2 Installing the Battery, Storage Card, and SIM Card	21
Battery	21
SIM Card	22
Storage Card	22
1.3 Charging the Battery	23
1.4 Starting Up	23
Turning your phone on and off	23
1.5 Changing Networks with Your Global Phone	23
1.6 Home Screen	24
HTC Home	24
Status Indicators	26
1.7 Start Menu	27
Using the Quick List	27
1.8 Entering Information	27
Using the QWERTY Keyboard	27
Using Predictive Mode	28
Using Numeric mode	28
Chapter 2 Using Phone Features	29
2.1 Using the Phone	29
2.2 Making a Call	29
Making a call from the Phone screen	29
Making a call from Contacts	29
Making a call from Call History	29
Making an emergency call	30
Making an international call	30
Assisted Dialing	30
2.3 Speed Dial	31
2.4 Receiving and Ending a Call	31
2.5 In-Call Options	32
Turning the speakerphone on and off	32
Enabling Call Waiting (GSM mode)	32
Putting calls on hold	32
Setting up a multiparty call (GSM mode only)	32
2.6 Phone Settings	33
Changing Networks	33
Chapter 3 Synchronizing Information	35
3.1 About Synchronization	35
3.2 Setting up Windows Mobile® Device Center on Windows Vista®	35
Setting up synchronization in Windows Mobile Device Center	35
Using Windows Mobile Device Center	36
3.3 Setting Up ActiveSync® on Windows® XP	36
Setting up synchronization in ActiveSync	36
3.4 Synchronizing with Your Computer	37
Starting and stopping synchronization	37
Selecting information to synchronize	37
Troubleshooting sync connection problems	37
3.5 Synchronizing via Bluetooth	38
3.6 Synchronizing Music and Video	38
Chapter 4 Managing Your Phone	39
4.1 Changing Basic Settings	39
Personalizing the Home screen	39
Setting the date, time, and alarms	39
Setting regional options	39
Customizing sounds and notifications	40
4.2 Managing Memory and Battery Power	41
Checking the phone memory	41
Adjusting the power management settings	41
Managing low battery	41
4.3 Working with Files	41
Copying files to your computer	41
Using File Explorer	42
4.4 Adding and Removing Programs	42
Using Speed Dial to open programs	42
4.5 Using Task Manager	43
4.6 Protecting Your Phone	43
Locking the phone and keyboard	43
Enabling the SIM PIN (GSM)	44
Encrypting files	44
4.7 Restarting and Resetting Your Phone	44
Restarting your phone	44
Resetting your phone	44
Chapter 5 Organizing Information	45
5.1 Contacts	45
Creating a contact	45
Editing and calling a contact	45
Finding a contact	45
Sharing contact information	46
5.2 SIM Manager (GSM Only)	46
5.3 Calendar	47
Creating an appointment	47
Viewing your appointments	47
Sending meeting requests and appointments	47
5.4 Tasks	48
5.5 Voice Notes	48
Chapter 6 Exchanging Messages	49
6.1 Messaging	49
Changing the message account settings	49
Copying and pasting text	49
6.2 Text Messages	50
Composing and sending text messages	50
Managing threaded text messages	50
Changing the Text Messaging Mode	51
6.3 MMS	51
Creating and sending MMS messages	51
Viewing and replying to MMS messages	52
6.4 E-mail	53
Setting Up E-mail Accounts	53
Synchronizing Outlook e-mail with your computer	53
Setting up an Internet e-mail account	53
Setting up a custom domain e-mail	54
Creating and sending e-mail messages	54
Viewing and replying to e-mail messages	55
Synchronizing e-mail messages	56
Customizing e-mail settings	56
Chapter 7 Working with Company E-mail and Meeting Appointments	57
7.1 Synchronizing with Your Company E-mail Server	57
Setting up a company e-mail server connection	57
Starting synchronization	57
7.2 Working with Company E-mails	58
Automatic synchronization through Direct Push	58
Scheduled synchronization	58
Instant download through Fetch Mail	58
Searching for e-mail messages on the Exchange Server	59
Out-of-office auto-reply	59
Flagging your messages	59
7.3 Managing Meeting Requests	60
7.4 Finding Contacts in the Company Directory	61
Chapter 8 Getting Connected	63
8.1 Comm Manager	63
8.2 Ways of Connecting to the Internet	64
Wi-Fi	64
Wireless data connection	64
Dial-up	65
8.3 Internet Explorer Mobile	65
Browsing the Web	65
Navigating web pages	66
Copying web page text	66
Adding a URL exception	66
8.4 Using Windows Live™	66
The Windows Live screen	67
8.5 Instant Messaging	67
8.6 Using Your Phone As a Modem (Modem Link)	67
Before you proceed	67
Using VZAccess Manager	67
Setting up your phone as a USB modem in Windows Vista® or Windows XP	68
Setting up your phone as a Bluetooth modem in Windows Vista®	68
Setting up your phone as a Bluetooth modem in Windows XP	70
Creating a modem dial-up connection	70
Dial up and connect to the Internet	72
8.7 Bluetooth	73
Supported Profiles	73
Bluetooth partnerships	74
Connecting a Bluetooth hands-free or stereo headset	74
Beaming information using Bluetooth	75
Bluetooth Explorer and Bluetooth file sharing	76
Print files via Bluetooth	76
8.8 RSS Hub	77
Subscribing to and organizing news channels	77
Viewing and organizing headlines	77
Viewing the news summary	78
Chapter 9 Navigating on the Road	79
9.1 Guidelines and Preparation for Using GPS	79
9.2 Downloading Satellite Data via QuickGPS	80
Changing the download options	80
Chapter 10 Camera and Multimedia	81
10.1 Taking Photos and Videos with the Phone Camera	81
Taking photos or capturing video clips	81
Capture modes	81
Camera mode icons and indicators	82
Using zoom	82
The Review screen	82
Customizing Camera Advanced settings	83
10.2 Album	84
10.3 Pictures & Videos	85
Pictures & Videos menu	85
10.4 Windows Media Player Mobile	86
About the screens and menus	86
Playing media	86
Copying files to your phone	87
Troubleshooting	87
10.5 Streaming Media	88
10.6 Using Audio Booster	89
10.7 Using MP3 Trimmer	89
Chapter 11 Using Other Applications	91
11.1 Microsoft® Office Mobile	91
11.2 Adobe® Reader® LE	91
11.3 Voice Command	92
Appendix	93
A.1 Specifications	93
A.2 Regulatory Notices	94

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Exchanging Messages 53

6.4 E-mail

Setting Up E-mail Accounts

Before you can send and receive e-mail, you need to set up your e-mail account on your phone. You can set up

the following types of e-mail accounts on your phone:

Outlook e-mail that you sync with your computer or the Exchange Server.

E-mail account that you have from an Internet Service Provider (ISP) or other e-mail provider.

Web-based e-mail accounts such as Yahoo!® Mail Plus or AOL®.

Custom domain e-mail accounts. The e-mail domain name is hosted by a different e-mail provider.

Work account that you access using a VPN connection.

Synchronizing Outlook e-mail with your computer

If you have installed the synchronization software on your PC and created a partnership with your phone,

then your phone is ready to send and receive Outlook e-mail. If you have not yet installed the synchronization

software or created a partnership, follow the procedures in Chapter 3.

Tip

To set up your company e-mail account so that you can access Outlook e-mail messages wirelessly, you must set

up your phone to synchronize via an over-the-air connection with your company’s Exchange Server. For more

information about synchronizing with your company e-mail server, see Chapter 7.

Setting up an Internet e-mail account

Set up a POP3 or IMAP4 e-mail account on your phone if you have an e-mail account from an Internet service

provider (ISP), or a Web-based account such as Yahoo! Mail Plus, etc. You can also add a work account that you

access using a VPN server connection as a POP3/IMAP4 account.

Click

Start > Messaging > Setup E-mail

Enter the

E-mail address

and

Password

for the e-mail account and select the

Save password

option.

Click

Note

E-mail Setup searches your phone for preloaded e-mail configuration settings. If the phone cannot find

the server settings for the specified e-mail account, your phone needs to connect to the Internet and try to

download the settings. If it cannot find the settings online, you need to enter the settings manually.

Enter

Your name

and the

Account display name

and then click

In the

Automatic Send/Receive

list, choose how frequent you want e-mail messages to be

automatically sent and downloaded on your phone.

Note

Click

Review all download settings

to select download options, set the e-mail format as HTML or plain text,

and more. For more information, see “To customize download and format settings.“

Click

Finish

To specify e-mail server settings

If Auto Setup is unsuccessful, contact your ISP or e-mail provider for the incoming mail server and outgoing

mail server settings so you can enter them on your phone. Other options that you can select include the

following:

Select the

Outgoing server requires authentication

check box, if required by your provider.

If the outgoing e-mail server requires a different user name and password for sending e-mail, clear the

Use the same user name and password for sending e-mail

check box. You will be prompted to enter

this information.

Click

Advanced Server Settings

, then select the

Require SSL

check boxes if your e-mail provider uses

an SSL connection for more secured e-mail.

From the

Network connection

list, select the data connection that you use for connecting to the

Internet.

•