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Searching for e-mail messages on the Exchange Server, Out-of-office auto-reply, Flagging your

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Working With Company E-mails and Meeting Appointments 59 Searching for e-mail messages on the Exchange Server You can access messages that are not available on your phone by searching your Microsoft Exchange Server mailbox. The search results will be downloaded and displayed in a Search Results folder. Requirement Your company must be using Microsoft Exchange Server 2007 or higher. 1. Click Start > Messaging > Outlook E-mail. 2. Click Menu > Tools > Search Server. 3. In the Look for text box, enter the search keyword. 4. Choose the Date range of messages to search from and where to search in Look in. 5. Click Search. Out-of-office auto-reply Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook E-mail, Outlook Mobile automatically sends an auto-reply message when you're not available. Requirement Your company must be using Microsoft Exchange Server 2007 or higher. To send out-of-office auto-reply messages 1. Click Start > Messaging > Outlook E-mail. 2. Click Menu > Tools > Out of Office. 3. From the I am currently list, select Out of the Office. 4. Enter your auto-reply message then click Done. Flagging your messages Flags serve as a reminder to yourself to follow-up on important issues or requests that are indicated in the messages. Requirement Flags are enabled only if e-mail messages are synchronized with Microsoft Exchange Server 2007 or higher. Flags are disabled or hidden if e-mail messages are synchronized with earlier versions of Microsoft Exchange Server. To flag or unflag a message 1. Click Start > Messaging > Outlook E-mail. 2. Select a message, or open a message. 3. Click Menu > Follow Up and select one of the following options: • Set Flag. Mark the message with a red flag to indicate that it needs follow up. • Complete Flag. Mark the message with a check mark to indicate that the issue or request in the e-mail is already completed. • Clear Flag. Remove the flag to unmark the message. Note E-mail message reminders are displayed on your phone if the messages are flagged with reminders and synchronized from the Exchange Server.

Section	Page
Chapter 1 Getting Started	17
1.1 Getting to Know Your Phone	17
Congratulations on getting the HTC Ozone™ Global Phone!	17
Inside the box	17
Front View	18
Keyboard	19
Left, Back, and Bottom Views	20
1.2 Installing the Battery, Storage Card, and SIM Card	21
Battery	21
SIM Card	22
Storage Card	22
1.3 Charging the Battery	23
1.4 Starting Up	23
Turning your phone on and off	23
1.5 Changing Networks with Your Global Phone	23
1.6 Home Screen	24
HTC Home	24
Status Indicators	26
1.7 Start Menu	27
Using the Quick List	27
1.8 Entering Information	27
Using the QWERTY Keyboard	27
Using Predictive Mode	28
Using Numeric mode	28
Chapter 2 Using Phone Features	29
2.1 Using the Phone	29
2.2 Making a Call	29
Making a call from the Phone screen	29
Making a call from Contacts	29
Making a call from Call History	29
Making an emergency call	30
Making an international call	30
Assisted Dialing	30
2.3 Speed Dial	31
2.4 Receiving and Ending a Call	31
2.5 In-Call Options	32
Turning the speakerphone on and off	32
Enabling Call Waiting (GSM mode)	32
Putting calls on hold	32
Setting up a multiparty call (GSM mode only)	32
2.6 Phone Settings	33
Changing Networks	33
Chapter 3 Synchronizing Information	35
3.1 About Synchronization	35
3.2 Setting up Windows Mobile® Device Center on Windows Vista®	35
Setting up synchronization in Windows Mobile Device Center	35
Using Windows Mobile Device Center	36
3.3 Setting Up ActiveSync® on Windows® XP	36
Setting up synchronization in ActiveSync	36
3.4 Synchronizing with Your Computer	37
Starting and stopping synchronization	37
Selecting information to synchronize	37
Troubleshooting sync connection problems	37
3.5 Synchronizing via Bluetooth	38
3.6 Synchronizing Music and Video	38
Chapter 4 Managing Your Phone	39
4.1 Changing Basic Settings	39
Personalizing the Home screen	39
Setting the date, time, and alarms	39
Setting regional options	39
Customizing sounds and notifications	40
4.2 Managing Memory and Battery Power	41
Checking the phone memory	41
Adjusting the power management settings	41
Managing low battery	41
4.3 Working with Files	41
Copying files to your computer	41
Using File Explorer	42
4.4 Adding and Removing Programs	42
Using Speed Dial to open programs	42
4.5 Using Task Manager	43
4.6 Protecting Your Phone	43
Locking the phone and keyboard	43
Enabling the SIM PIN (GSM)	44
Encrypting files	44
4.7 Restarting and Resetting Your Phone	44
Restarting your phone	44
Resetting your phone	44
Chapter 5 Organizing Information	45
5.1 Contacts	45
Creating a contact	45
Editing and calling a contact	45
Finding a contact	45
Sharing contact information	46
5.2 SIM Manager (GSM Only)	46
5.3 Calendar	47
Creating an appointment	47
Viewing your appointments	47
Sending meeting requests and appointments	47
5.4 Tasks	48
5.5 Voice Notes	48
Chapter 6 Exchanging Messages	49
6.1 Messaging	49
Changing the message account settings	49
Copying and pasting text	49
6.2 Text Messages	50
Composing and sending text messages	50
Managing threaded text messages	50
Changing the Text Messaging Mode	51
6.3 MMS	51
Creating and sending MMS messages	51
Viewing and replying to MMS messages	52
6.4 E-mail	53
Setting Up E-mail Accounts	53
Synchronizing Outlook e-mail with your computer	53
Setting up an Internet e-mail account	53
Setting up a custom domain e-mail	54
Creating and sending e-mail messages	54
Viewing and replying to e-mail messages	55
Synchronizing e-mail messages	56
Customizing e-mail settings	56
Chapter 7 Working with Company E-mail and Meeting Appointments	57
7.1 Synchronizing with Your Company E-mail Server	57
Setting up a company e-mail server connection	57
Starting synchronization	57
7.2 Working with Company E-mails	58
Automatic synchronization through Direct Push	58
Scheduled synchronization	58
Instant download through Fetch Mail	58
Searching for e-mail messages on the Exchange Server	59
Out-of-office auto-reply	59
Flagging your messages	59
7.3 Managing Meeting Requests	60
7.4 Finding Contacts in the Company Directory	61
Chapter 8 Getting Connected	63
8.1 Comm Manager	63
8.2 Ways of Connecting to the Internet	64
Wi-Fi	64
Wireless data connection	64
Dial-up	65
8.3 Internet Explorer Mobile	65
Browsing the Web	65
Navigating web pages	66
Copying web page text	66
Adding a URL exception	66
8.4 Using Windows Live™	66
The Windows Live screen	67
8.5 Instant Messaging	67
8.6 Using Your Phone As a Modem (Modem Link)	67
Before you proceed	67
Using VZAccess Manager	67
Setting up your phone as a USB modem in Windows Vista® or Windows XP	68
Setting up your phone as a Bluetooth modem in Windows Vista®	68
Setting up your phone as a Bluetooth modem in Windows XP	70
Creating a modem dial-up connection	70
Dial up and connect to the Internet	72
8.7 Bluetooth	73
Supported Profiles	73
Bluetooth partnerships	74
Connecting a Bluetooth hands-free or stereo headset	74
Beaming information using Bluetooth	75
Bluetooth Explorer and Bluetooth file sharing	76
Print files via Bluetooth	76
8.8 RSS Hub	77
Subscribing to and organizing news channels	77
Viewing and organizing headlines	77
Viewing the news summary	78
Chapter 9 Navigating on the Road	79
9.1 Guidelines and Preparation for Using GPS	79
9.2 Downloading Satellite Data via QuickGPS	80
Changing the download options	80
Chapter 10 Camera and Multimedia	81
10.1 Taking Photos and Videos with the Phone Camera	81
Taking photos or capturing video clips	81
Capture modes	81
Camera mode icons and indicators	82
Using zoom	82
The Review screen	82
Customizing Camera Advanced settings	83
10.2 Album	84
10.3 Pictures & Videos	85
Pictures & Videos menu	85
10.4 Windows Media Player Mobile	86
About the screens and menus	86
Playing media	86
Copying files to your phone	87
Troubleshooting	87
10.5 Streaming Media	88
10.6 Using Audio Booster	89
10.7 Using MP3 Trimmer	89
Chapter 11 Using Other Applications	91
11.1 Microsoft® Office Mobile	91
11.2 Adobe® Reader® LE	91
11.3 Voice Command	92
Appendix	93
A.1 Specifications	93
A.2 Regulatory Notices	94

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Working With Company E-mails and Meeting Appointments 59

Searching for e-mail messages on the Exchange Server

You can access messages that are not available on your phone by searching your Microsoft Exchange Server

mailbox. The search results will be downloaded and displayed in a Search Results folder.

Requirement

Your company must be using Microsoft Exchange Server ±007 or higher.

Click

Start > Messaging > Outlook E-mail

Click

Menu > Tools > Search Server

In the

Look for

text box, enter the search keyword.

Choose the

Date range

of messages to search from and where to

search in

Look in

Click

Out-of-office auto-reply

Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook E-mail,

Outlook Mobile automatically sends an auto-reply message when you’re not available.

Requirement

Your company must be using Microsoft Exchange Server ±007 or higher.

To send out-of-office auto-reply messages

Click

Start > Messaging > Outlook E-mail

Click

Menu > Tools > Out of Office

From the

I am currently

list, select

Out of the Office

Enter your auto-reply message then click

Done

Flagging your messages

Flags serve as a reminder to yourself to follow-up on important issues or requests that are indicated in the

messages.

Requirement

Flags are enabled only if e-mail messages are synchronized with Microsoft Exchange Server ±007 or higher.

Flags are disabled or hidden if e-mail messages are synchronized with earlier versions of Microsoft Exchange

Server.

To flag or unflag a message

Click

Start > Messaging > Outlook E-mail

Select a message, or open a message.

Click

Menu > Follow Up

and select one of the following options:

Set Flag

. Mark the message with a red flag to indicate that it

needs follow up.

Complete Flag

. Mark the message with a check mark to indicate

that the issue or request in the e-mail is already completed.

Clear Flag

. Remove the flag to unmark the message.

•

Note

E-mail message reminders are displayed on your phone if the messages are flagged with reminders and

synchronized from the Exchange Server.