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Kyocera TASKalfa 3501i Kyocera Net Viewer Operation Guide Rev 5.3 2013.06 - Page 28

Viewing and Editing One Touch Key Properties, Searching One Touch Keys, Copying Contacts and Groups

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Device 3-5 Type a name, to a maximum of 24 characters. Number Select a number, to a maximum of 1000 (the maximum number varies by model), or select Auto to choose the next available number. Destination Click Add destination. In the One Touch Key Destination dialog box, select a contact or group. 5 Click OK in all dialog boxes. To delete an entry from the One Touch Key dialog box, select the entry in the list and click the Delete One Touch key icon in the toolbar. Viewing and Editing One Touch Key Properties You can view and edit information about One Touch keys for contacts and groups. 1 In any Device view, select a device. 2 In the Device menu, click Address book. 3 In the Address Book dialog box, click Show One Touch keys. 4 In the One Touch Key dialog box, select a list item and click One Touch key properties to view the One Touch key details. 5 In the One Touch Key Properties dialog box, you can edit the Key Name and Destination. 6 Click OK in all dialog boxes. Searching One Touch Keys In the One Touch Key dialog box, you can search by Number, Name, Address number, and Address type. In the One Touch Key Destination dialog box, you can search by Number, Address type, Name, and Destination. 1 In any Device view, select a device. 2 In the Device menu, click Address book > Show One Touch keys. 3 In the One Touch Key dialog box, choose an option from the Searchable fields list and type the text you want to find in the Search text box. 4 To clear the search results and display the entire list again, click the Clear search icon in the toolbar. Copying Contacts and Groups You can copy contacts and groups from existing entries. User Guide

Section	Page
Table of Contents	3
1 Quick Start	7
Starting and Logging In	7
Editing Authentication Options	7
Device Discovery	8
Adding Devices	8
Custom Options for Adding Devices	8
Automatic Device Discovery	8
Scheduling Automatic Device Discovery	9
Excluded Devices	9
Excluding a Device from Discovery	9
Including a Device	9
Host Discovery	9
Activating Host Services	10
Adding Hosts	11
Options for Adding Hosts	11
Automatic Host Discovery	12
Scheduling Automatic Host Discovery	12
Excluded Hosts	12
Excluding a Host from Discovery	12
Including a Host	12
User Interface	13
Main Menu	13
My Views	13
Default Views	13
Toolbar	13
List View	13
Identifying Status Icons	13
Customizing List Views	14
Sorting Rows in List View	14
Expanding a Row in a Device List View	14
Closing the Application Window	14
2 View Management	15
View As	15
Default Views	15
Map View	16
Importing a Map Background	16
Adjusting the Map Size	17
Clearing a Map Background	17
My Views	17
Adding a New Folder to My Views	17
Renaming a Folder or View	17
Removing a Device, Account, or Host from View	18
Updating and Saving a View	18
Duplicating a View	18
Renaming a View	18
Deleting a View	19
Dynamic View	19
Adding a Dynamic View	19
Manual View	19
Adding a Manual View Using Selection	20
Exporting a View to a File	20
Exporting a List to a File	20
Exporting Device Information to a File	20
Resizing the View Areas	21
Refresh	21
Folder Reports	21
Creating and Exporting a Folder Report	21
Searches	22
Searching	22
Advanced Searching	22
3 Device	24
Device Properties	24
Displaying Device Properties	24
Displaying Device Home Page	25
Administrator Login	25
Address Book	25
Adding Contacts	26
Adding Groups	26
Adding a Contact to a Group	26
Deleting Contacts and Groups	27
Editing Contacts and Groups	27
One Touch Keys	27
Adding One Touch Keys	27
Viewing and Editing One Touch Key Properties	28
Searching One Touch Keys	28
Copying Contacts and Groups	28
Exporting an Address Book List	29
Searching the Address Book	29
Device View Printer Installation	30
Installing Printer Drivers in Device View	30
Upgrading Printer Drivers in Device View	30
Uninstalling Printer Drivers in Device View	31
Device Users	31
Adding Device Users	31
Searching the Device User List	32
Setting a Simple Login Key	33
Searching the Simple Login Key List	33
Jobs	34
Showing Job Detail	34
Exporting the Job Log	34
Searching a Job List	34
Stored Jobs	35
Viewing Stored Jobs	35
Printing Stored Jobs	35
Printing a Stored Job List	35
Deleting Stored Jobs	36
Searching Stored Jobs	36
Document Box	36
Viewing and Editing a Document Box	36
Adding a Document Box	37
Exporting a Document Box List	38
Viewing Document Properties	38
Viewing a Document	39
Downloading a Document	39
Searching a Document Box	39
Moving Documents Between Document Boxes	39
Virtual Mailbox	40
Viewing Virtual Mailboxes	40
Deleting Virtual Mailboxes	40
Exporting a Virtual Mailbox List	41
Advanced Virtual Mailbox Options	41
Selecting Advanced Virtual Mailbox Options	41
Adding a New Virtual Mailbox	42
Editing a Virtual Mailbox	42
Device Notification Settings	42
Setting a Device Notification	42
Advanced Menu	43
Authentication Settings	44
Setting User Authentication	44
Permitting Jobs with Unknown IDs	44
Enabling Local Authorization	45
Enabling Simple Login	45
Setting ID Card Login	45
Setting Network User Properties	46
Network Groups	47
Network Groups List	47
Adding or Editing a Network Group	47
Setting Group Authorization	48
Searching the Group List	48
TCP/IP Send Data	48
Sending TCP/IP Data	48
Device Applications	49
Installing an Application on Multiple Devices	49
Installing an Application on One Device	50
Activating an Installed Application on Multiple Devices	50
Activating an Installed Application on One Device	51
Viewing Installed Applications	52
Searching Applications	52
4 Account	53
Administrator Login	53
Adding Account Devices	53
Creating a New Account	53
Account Properties	54
Device Accounts	55
Account Devices	55
Viewing Accounts and Devices	55
Exporting Accounting Information to a File	55
Counter Reports	56
Automatic Counter Reset	56
Creating a Counter Report	56
Viewing and Changing Counter Report Settings	56
Manage Device	57
Managing an Accounting Device	57
Hiding or Showing Unmanaged Devices	57
Reset Counters	57
Resetting Job Accounting Counters	57
Accounting Notification Settings	57
Setting an Accounting Notification	58
Device Accounting Settings	58
Accessing Device Accounting Settings	58
Enabling or Disabling Job Accounting	58
Selecting Media Type Counters	59
Handling Errors	59
Setting Permit Processing and Copy Counter	60
Accounting Multi-Set	60
Setting Multiple Accounting Devices	60
Selecting Accounting Settings in Multi-Set	60
Selecting Accounting Source Settings	61
Creating Settings From a Device	61
Creating Account Settings From a File	61
Creating New Settings	62
Export	62
Exporting Account ID List	63
Exporting Counter Information	63
Exporting Accounting Information	63
5 Host	65
Adding Queues	65
Common Settings Options	66
Conflicts Options	66
Editing a Queue Name	67
Host View Printer Installation	67
Allowing the Print Spooler to Access Client Connections	67
Allowing a Remote Administration Exception	67
Installing Printer Drivers in Host View	68
Upgrading Printer Drivers in Host View	68
Uninstalling Printer Drivers in Host View	69
Installing Additional Drivers	69
Viewing a List of Printer Drivers	70
Viewing a List of Print Queues	70
Selecting Host Login Settings	70
Selecting Domain Administrator Login Settings	71
Exporting Host Information to a File	71
Configuring Printer Settings	71
Available Printer Settings Options	72
6 Communication Settings	73
Setting Device Communications	73
Network Interface Settings	73
TCP/IP Port	74
Secure Protocol Settings	74
Login Settings	74
Account Polling Settings	74
Device Polling Settings	75
7 Multi-Set	76
Quick Mode	76
Custom Mode	76
Creating Settings From a Device	77
Creating Settings From a File	78
Creating New Settings	79
Overwriting Settings	80
8 Firmware Upgrade	81
Firmware Upgrade Risks	81
Upgrading the Firmware	81
Finishing Options	82
9 Workspaces	83
Adding a New Workspace	83
Opening an Existing Workspace	83
Import and Export Workspaces	84
Importing a File to a New Workspace	84
Exporting a Workspace to a File	84
Viewing Recent Workspaces	84
10 Options	86
Editing E-mail Options	86
Editing Authentication Options	86
Editing Device Polling Options	87
Editing SNMP Trap Options	87

Match case Limit results 1 per page

Device

Type a name, to a maximum of 24 characters.

Number

Select a number, to a maximum of 1000 (the maximum number varies by

model), or select

Auto

to choose the next available number.

Destination

Click

Add destination

. In the

One Touch Key Destination

dialog box,

select a contact or group.

Click

in all dialog boxes.

To delete an entry from the

One Touch Key

dialog box, select the entry in the

list and click the

Delete One Touch key

icon in the toolbar.

Viewing and Editing One Touch Key Properties

You can view and edit information about

One Touch

keys for contacts and

groups.

In any

Device

view, select a device.

In the

Device

menu, click

Address book

In the

Address Book

dialog box, click

Show One Touch keys

In the

One Touch Key

dialog box, select a list item and click

One Touch key

properties

to view the

One Touch

key details.

In the

One Touch Key Properties

dialog box, you can edit the

Key Name

and

Destination

Click

in all dialog boxes.

Searching One Touch Keys

In the

One Touch Key

dialog box, you can search by

Number

Name

Address

number

, and

Address type

. In the

One Touch Key Destination

dialog box,

you can search by

Number

Address type

Name

, and

Destination

In any

Device

view, select a device.

In the

Device

menu, click

Address book

Show One Touch keys

In the

One Touch Key

dialog box, choose an option from the

Searchable

fields

list and type the text you want to find in the

Search text

box.

To clear the search results and display the entire list again, click the

Clear

icon in the toolbar.

Copying Contacts and Groups

You can copy contacts and groups from existing entries.

3-5

User Guide