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Xerox 6180MFP User Guide - Page 232

Checking Printer Status with PrintingScout (Windows), Checking Printer Status Through E-mail

UPC - 095205733839

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Managing the Printer Checking Printer Status with PrintingScout (Windows) PrintingScout is a tool that is installed with your Xerox printer driver. It automatically checks the printer status when you send a print job. PrintingScout can check the paper size that is loaded into the trays, the status of the output tray, and the remaining amount of consumables, such as print cartridges. Starting PrintingScout Double-click the PrintingScout icon on the taskbar or right-click the icon and select Select Printer. If the PrintingScout icon is not displayed on the taskbar, open PrintingScout from the Start menu: 1. From the Start menu, select Programs > Xerox Office Printing > PrintingScout > Activate PrintingScout. 2. The Select Printer screen appears. For details about the functions of PrintingScout, refer to the Online Help. Checking Printer Status Through E-mail When connected in a network environment where sending and receiving of e-mail is possible, the printer can send an e-mail report to specified e-mail addresses containing the following information: ■ The network settings and the printer status ■ The error status which has occurred on the printer Setting the E-mail Environment Activate CentreWare IS. On the Properties tab, configure the following settings according to your e-mail environment. After configuring the settings on each screen, always click Apply, and then turn off/on the printer to reboot. For details about each item, refer to the Online Help for CentreWare IS. Item E-mail Alerts Port Status Item to be configured Description Recipient's E-mail Address Set the e-mail address to which notices about changes in printer status or errors are sent. Notification Items Set the contents of the notices to send in the e-mail. StatusMessenger Select Enable. Phaser® 6180MFP Multifunction Printer 11-7

Section	Page
Contents	3
Printer Information	10
User Safety	11
Electrical Safety	11
Laser Safety	12
Maintenance Safety	13
Operational Safety	13
Moving the Printer	15
Safety Symbols Marked on Printer	17
Printer Specifications	18
Physical Specifications	18
Environmental Specifications	18
Electrical Specifications	18
Performance Specifications	19
Controller Specifications	20
Regulatory Information	21
United States (FCC Regulations)	21
Canada (Regulations)	21
European Union	22
Copy Regulations	23
Fax Regulations	26
Material Safety Data Sheet	30
Printer Recycling and Disposal	31
European Union	31
North America	32
Other Countries	32
Printer Features	33
Main Components and Their Functions	34
Front View	34
Rear View	35
Internal View	36
Scanner	36
Printer Configurations	37
Options	37
Control Panel	38
Control Panel Layout	38
Information Pages	41
Power Saver Modes	42
Power Saver Mode 1 (Printer)	42
Power Saver Mode 2 (System)	42
Checking Status of Print Data	43
Checking Status in Windows	43
Checking Status in CentreWare Internet Services	43
Displaying Optional Accessory Configuration and Paper Tray Settings	44
More Information	45
Resources	45
Printer Management Software	46
Print and Scan Drivers	47
CentreWare Internet Services	47
Creating an Administrative Password	47
Address Book Editor	48
Express Scan Manager	48
Launcher (Windows)	48
PrintingScout Software	49
Network Basics	50
Overview of Network Setup and Configuration	51
Choosing a Connection Method	52
Connecting via Ethernet and USB	52
Connecting via Ethernet	52
Connecting via USB	53
Connecting via Parallel	54
Configuring the Network Address	55
TCP/IP and IP Addresses	55
Automatically Setting the Printer’s IP Address	55
Dynamic Methods of Setting the Printer’s IP Address	56
Manually Setting the Printer’s IP Address	57
Installing the Printer Drivers	59
Available Drivers	59
Windows 2000 or Later	60
Macintosh OS X, Version 10.2 and Higher	60
Printing Basics	64
Supported Paper and Media	65
Paper Usage Guidelines	66
Automatic Document Feeder Guidelines	67
Paper That Can Damage Your Printer	68
Paper Storage Guidelines	68
About Paper	69
Setting Paper Types and Sizes	72
Setting Paper Trays	72
Setting Paper Types	72
Setting Paper Sizes	72
Loading Paper	73
Loading Paper in Tray 1 (MPT)	73
Loading Paper in Trays 2 and 3	76
Selecting Printing Options	80
Selecting Printing Preferences (Windows)	80
Selecting Options for an Individual Job (Windows)	81
Selecting Options for an Individual Job (Macintosh)	83
Printing on Both Sides of the Paper	86
Automatic 2-Sided Printing Guidelines	86
Binding Edge Options	87
Selecting 2-Sided Printing	87
Printing on Specialty Media	88
Printing Transparencies	88
Printing Envelopes	91
Printing Labels	94
Printing Glossy Paper	99
Printing Custom Size or Long Paper	104
Defining Custom Paper Sizes	104
Printing on Custom Size Paper	105
Printing Confidential Document - Secure Print	107
About Secure Print	107
Configuring Secure Print	107
Print After Checking Printing Result - Proof Print	109
About Proof Print	109
Configuring Proof Print	109
Copying	111
Basic Copying	112
Adjusting Copying Options	113
Basic Settings	113
Image Adjustments	116
Image Placement Adjustments	119
Output Adjustments	122
Scanning	123
Scanning Overview	124
Installing the Scan Driver	125
Installing the Windows Scan Driver over USB	125
Loading Documents for Scanning	126
Scanning to a USB Connected Computer	127
Scanning to a Computer on a Network	128
Setting Up Scanning to a Computer	128
Scanning to a Computer on a Network	132
Scanning to Email	133
Setting Up the SMTP Server	133
Using CentreWare IS to Create an Address	133
Scanning to Email	134
Scanning to a FTP Server	135
Creating an Address for the Scanner	135
Scanning to a FTP Server	136
Scanning Images into an Application	137
Scanning an Image into a Windows Application (TWAIN)	137
Using the WIA Image Manager in a Windows Application	138
Scanning an Image into a Macintosh OS X Application	139
Adjusting Scanning Options	140
Adjusting the Default Scan Settings	140
Changing the Scan Settings for an Individual Job	143
Faxing	144
Fax Setup	145
Basic Faxing	147
Sending a Fax from the Printer	147
Sending a Fax from Your Computer	148
Using the Address Book When Faxing	149
Faxing to an Individual	149
Faxing to a Group	151
Selecting Fax Options for Single Jobs	154
Setting the Fax Resolution	154
Selecting the Original Type	154
Making the Image Lighter or Darker	155
Delay Sending a Fax	155
Enabling Color Fax	155
Changing the Default Fax Job Settings	156
Fax Configuration	156
Managing Fax Functions	157
Printing Transmission Reports	157
Enabling or Disabling Secure Faxes	158
Limiting Access to Fax and Scan Operations	159
Limiting Who Can Send Faxes to the Printer	159
Printing Fax Reports	160
Inserting Pauses in Fax Numbers	160
Solving Fax Problems	161
Problems Sending Faxes	162
Problems Receiving Faxes	163
Using the Control Panel Menus and Keypad	164
Control Panel Menus	165
Menu Configuration	165
Changing Menu Settings	166
Description of Menu Items	167
Default Settings	167
Tray Settings	169
Information Pages	170
Billing Meters	171
Admin Menu	171
Menu Map	183
Entering Text on the Control Panel	184
Correcting Text	184
Troubleshooting	185
Paper Jams	186
Preventing and Clearing Paper Jams	186
Paper Jams in Tray 1 (MPT)	187
Paper Jams in the Paper Tray	190
Paper Jams at the Automatic Document Feeder	193
Paper Jams at the Fuser	195
Paper Jams at the Duplex Unit	198
Paper Jams in the Optional Sheet Feeder	200
When Long Paper Jams	203
Print Quality	204
Print-Quality Problems	204
Copy-Quality Problems	208
Color Registration	209
Problems With the Printer	212
Enabling Options	215
Control Panel Error Messages	216
Messages About Supplies	216
Messages About the Printer and Other Items	218
Network Related Errors	222
Getting Help	224
Control Panel Messages	224
PrintingScout Alerts	224
Online Support Assistant	224
Web Links	225
Maintenance	226
Cleaning the Printer	227
Cleaning the Document Glass	227
Cleaning the Exterior	227
Cleaning the Interior	228
Ordering Supplies	229
Consumables	229
Routine Maintenance Items	229
When to Order Supplies	230
Recycling Supplies	230
Managing the Printer	231
Checking or Managing the Printer with CentreWare IS	231
Checking Printer Status with PrintingScout (Windows)	232
Checking Printer Status Through E-mail	232
Checking Page Counts	235
Moving the Printer	236