Adobe 65030089 User Guide - Page 68

USING ROBOHELP HTML 9 62 Projects Update topics generated from linked Word documents RoboHelp does not update linked documents automatically when you link Word documents to a RoboHelp project. You define the conversion settings, including style mapping and pagination, and then generate the topics. Select options to update a linked document manually. ❖ From the Project Manager pod, right-click a Word document, select Update, and select one of the following: Generate Generates HTML topics from the linked Word document for the first time. After the topics are generated, the option changes to Update. Update Updates topics generated from the selected Word document. Only the topics that have changed are updated. Update All Updates all topics generated from all linked documents including all Word and FrameMaker documents. Because all documents are updated, including those that you edited in RoboHelp, exercise caution when you use the Update All option. Force Update Overwrites the current set of topics generated from the selected Word document. Use this option to force an update of the topics generated from the linked Word document after you edit the source in Microsoft Word. This option updates all topics including those that haven't changed. Force Update All Updates all linked documents, including Word and FrameMaker documents, and overwrites all generated topics. Preserve changes to a topic during an update Normally, when you update a linked document, all topics generated from it are updated, overwriting any other changes you made in the generated topics. However, you can selectively preserve changes in generated topics and retain your edits. 1 Right-click the linked document in the Project Manager pod and select Properties. 2 In the Word Document Settings dialog box, select File Update Settings tab. 3 On the left column, select the files in which you want to preserve changes during update and click OK. Set alert when editing generated topics You can set RoboHelp to alert you when you make changes to topics generated from linked documents. When you save the changes to such topics, RoboHelp alerts you that the changes would be lost when the linked documents are updated. 1 Select Tools > Options. 2 In the General tab, select Show Alert On Modification Of Auto Generated Topics From Linked Documents and click OK. Mark topic edits for preservation If you enabled the alerts when saving changes to generated topics, you can mark the topic edits for preservation during an update. Topics marked for preservation during updates are automatically added to the list of preserved topics in the File Update Settings dialog box. 1 Edit a generated topic and save the changes. 2 In the alert message that appears, select Preserve Modifications To This File and click OK. Last updated 12/14/2011