HP J4550 User Guide - Page 53

Set up backup fax

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4. If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine. 5. When you hear fax tones from a sending fax machine, do the following: a. Press the left arrow or the right arrow to select Fax B&W or Color fax. b. Press Start. c. After the device begins to receive the fax, you can hang up the phone or remain on the line. The phone line is silent during fax transmission. Set up backup fax Depending on your preference and security requirements, you can set up the device to store all the faxes it receives, only the faxes it receives while the device is in an error condition, or none of the faxes it receives. The following Backup fax modes are available: On On Error Only Off The default setting. When Backup fax is On, the device stores all received faxes in memory. This enables you to reprint up to eight of the most recently printed faxes if they are still saved in memory. NOTE: When device memory is low, it overwrites the oldest, printed faxes as it receives new faxes. If the memory becomes full of unprinted faxes, the device stops answering incoming fax calls. NOTE: If you receive a fax that is too large, such as a very detailed color photo, it might not be stored in memory due to memory limitations. Causes the device to store faxes in memory only if an error condition exists that prevents the device from printing the faxes (for example, if the device runs out of paper). The device continues to store incoming faxes as long as there is memory available. (If the memory becomes full, the device stops answering incoming fax calls.) When the error condition is resolved, the faxes stored in memory print automatically, and then they are deleted from memory. Faxes are never stored in memory. For example, you might want to turn off Backup fax for security purposes. If an error condition occurs that prevents the device from printing (for example, the device runs out of paper), the device stops answering incoming fax calls. NOTE: If Backup fax is enabled and you turn off the device, all faxes stored in memory are deleted, including any unprinted faxes that you might have received while the device was in an error condition. You must contact the senders to ask them to resend any unprinted faxes. For a list of the faxes you have received, print the Fax Log. The Fax Log is not deleted when the device is turned off. To set backup fax from the device control panel 1. Press Setup. 2. Press right arrow until Tools appears, and then press OK. 3. Press right arrow until Backup fax appears, and then press OK. 4. Press right arrow to select On, On Error Only, or Off. 5. Press OK. Receive a fax 49

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4.
If you are currently on the phone with the sender, instruct the sender to press
Start
on their fax machine.
5.
When you hear fax tones from a sending fax machine, do the following:
a
.
Press the left arrow
or the right arrow
to select
Fax B&W
or
Color fax
.
b
.
Press
Start
.
c
.
After the device begins to receive the fax, you can hang up the phone or
remain on the line. The phone line is silent during fax transmission.
Set up backup fax
Depending on your preference and security requirements, you can set up the device to
store all the faxes it receives, only the faxes it receives while the device is in an error
condition, or none of the faxes it receives.
The following
Backup fax
modes are available:
On
The default setting. When
Backup fax
is
On
, the device stores all
received faxes in memory. This enables you to reprint up to eight of the
most recently printed faxes if they are still saved in memory.
NOTE:
When device memory is low, it overwrites the oldest, printed
faxes as it receives new faxes. If the memory becomes full of unprinted
faxes, the device stops answering incoming fax calls.
NOTE:
If you receive a fax that is too large, such as a very detailed
color photo, it might not be stored in memory due to memory limitations.
On Error Only
Causes the device to store faxes in memory only if an error condition
exists that prevents the device from printing the faxes (for example, if the
device runs out of paper). The device continues to store incoming faxes
as long as there is memory available. (If the memory becomes full, the
device stops answering incoming fax calls.) When the error condition is
resolved, the faxes stored in memory print automatically, and then they
are deleted from memory.
Off
Faxes are never stored in memory. For example, you might want to turn
off
Backup fax
for security purposes. If an error condition occurs that
prevents the device from printing (for example, the device runs out of
paper), the device stops answering incoming fax calls.
NOTE:
If
Backup fax
is enabled and you turn off the device, all faxes stored in
memory are deleted, including any unprinted faxes that you might have received
while the device was in an error condition. You must contact the senders to ask
them to resend any unprinted faxes. For a list of the faxes you have received, print
the
Fax Log
. The
Fax Log
is not deleted when the device is turned off.
To set backup fax from the device control panel
1.
Press
Setup
.
2.
Press right arrow
until
Tools
appears, and then press
OK
.
3.
Press right arrow
until
Backup fax
appears, and then press
OK
.
4.
Press right arrow
to select
On
,
On Error Only
, or
Off
.
5.
Press
OK
.
Receive a fax
49