Ricoh 3245 General Settings Guide - Page 82

User Tools (System Settings) Sending e-mail by Quick Dial Managing users and machine usage By registering e-mail addresses in the Register user codes to limit users to Address Book, you can specify e-mail the following functions and check destinations simply by selecting them their use of each function: from the fax initial display when sending a document by internet fax. You can also specify an e-mail address by selecting the destination • Copier • Document Server • Facsimile shown on the initial scanner display • Scanner when sending a document using the • Printer scanner function. See p.73 "Authentication Informa- A registered e-mail address can be tion". 4 used as the sender's address, and the sender's address are automatically entered in the "From" field of an e- mail header. See p.84 "E-mail Destination". Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder. To share the folder using Windows, select the SMB protocol. To register the folder to the FTP server, select the FTP protocol. See p.87 "Registering Folders". Preventing unauthorized user access to shared folders from the machine After registering a protection code, you can specify the object of protection to prevent an e-mail destination from being used without permission. You can prevent unauthorized access to registered folders. See p.99 "Registering a Protection Code". 70