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Brother International MFC 9420CN Software Users Manual - English - Page 71

Scan to E-mail (E-mail server), Menu/Set, Color Start, Black Start.

UPC - 012502614074

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Network Scanning Scan to E-mail (E-mail server) When you select Scan to E-mail (E-mail server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color. 4 Note Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See Network User's Guide on the CD-ROM.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to E-mail. Press Menu/Set. 4 Press ▲ or ▼ to select E-mail Server. Press Menu/Set. 5 Press ▲ or ▼ to select Change Quality. Press Menu/Set. -OR- If you don't have to change the quality, press ▲ or ▼ to select Enter Address. Press Menu/Set and then go to Step 9. 6 Press ▲ or ▼ to select Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or B/W 200×100 dpi. Press Menu/Set. If you select Color 150 dpi, Color 300 dpi or Color 600 dpi, go to Step 7. -OR- If you select B/W 200 dpi or B/W 200×100 dpi, go to Step 8. 7 Press ▲ or ▼ to select PDF or JPEG. Press Menu/Set and go to Step 9. 8 Press ▲ or ▼ to select PDF or TIFF. Press Menu/Set and go to Step 9. 9 The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use the One-Touch key. Press Color Start or Black Start. The machine will start the scanning process. 4 - 5

Section	Page
SOFTWARE USER’S GUIDE	1
Table of Contents	2
Section I Windows®	8
1 Printing	9
Using the Brother printer driver	9
Windows® Printing	9
Printing a document	9
Manual Duplex Printing	10
Simultaneous scanning, printing and faxing	10
Printer operation key	10
Job Cancel	10
Secure Print key	11
Printer Emulation Support	12
Setting the Emulation Selection	12
Printing the Internal Font List	12
Printing the Print Configuration List	13
Test Print	13
Restoring default printer settings	13
Calibration	14
Status Monitor	15
Turning on the status monitor	15
Monitoring and viewing the machine’s status	15
Printer driver settings	16
Accessing the printer driver settings	16
Features in the Brother Native Driver	17
Basic tab	17
Paper Size	18
Multiple Page	18
Border Line	18
Orientation	18
Copies	18
Collate	18
Media Type	19
Color/Mono	19
Paper Source	19
Advanced tab	20
Print Quality	21
Print Quality	21
ColorMode	21
Improve Gray Color	21
Enhance Black Printing	21
Duplex	22
Manual Duplex	22
Watermark	23
Transparent	23
In Outline Text (Windows® 2000/XP/Windows NT® 4.0)	23
Print Watermark	23
Watermark Setting	23
Page Setting	24
Scaling	24
Device Options	24
Secure Print	24
Toner Save Mode	25
Quick Print Setup	25
Status Monitor	25
Administrator (For Windows® 98/98SE/Me Users Only)	26
Print setting (For Windows® XP/2000/NT® Users Only)	26
Print Date & Time	26
Color Calibration	27
Accessories tab	28
Support tab	29
Brother Solutions Center	29
Web Update	29
Print Settings	29
Check Setting	29
Features in the BR-Script 3 (PostScript® 3™ language emulation) printer driver	30
Ports tab	30
Device Settings tab	31
Layout tab	32
Paper/Quality tab	32
Advanced Options	33
2 Scanning	34
Scanning a document using the TWAIN driver	34
TWAIN compliant	34
Access the Scanner	35
Scanning a document into the PC	36
Scanning a whole page	36
Pre-Scanning to crop a portion you want to scan	37
Settings in the Scanner window	38
Image Type	38
Resolution	38
Scan Type	39
Brightness	39
Contrast	39
Document Size	40
Scanning a document using the WIA driver (For Windows® XP only)	41
WIA compliant	41
Accessing the scanner	41
Scanning a document into the PC	42
Scanning a document using the ADF	42
Pre-Scanning to crop a portion you want to scan using the scanner glass	43
Brother Scanner Utility	44
Using the Scan key (For USB or Parallel cable users)	45
Scan to E-mail	45
Scan to Image	46
Scan to OCR	46
Scan to File	46
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR	47
Viewing items	48
Organizing your items in folders	48
Quick links to other applications	49
ScanSoft® OmniPage® OCR lets you convert image text into text you can edit	49
Importing items from other applications	49
Exporting items in other formats	50
Exporting an image file	50
How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR	50
3 ControlCenter2	51
Using ControlCenter2	51
Turning the AutoLoad feature off	52
SCAN	52
CUSTOM SCAN	52
COPY	53
PC-FAX	53
DEVICE SETTING	53
SCAN	54
Image (example: Microsoft Paint)	54
OCR (Word Processing program)	56
E-mail	56
File attachments	57
File	58
CUSTOM SCAN	59
Customizing a user-defined button	60
Scan to Image:	60
Scan to OCR:	60
Scan to E-mail:	61
Scan to File:	62
COPY	63
PC-FAX	64
Send	64
Receive / View Received	65
Address Book	65
Setup	65
DEVICE SETTING	66
Remote Setup	66
Quick-Dial	66
Status Monitor	66
4 Network Scanning	67
Before using Network Scanning	67
Network License	67
Configuring Network Scanning	68
Using the Scan key	70
Scan to E-mail (PC)	70
Scan to E-mail (E-mail server)	71
Scan to Image	72
Scan to OCR	72
Scan to File	73
5 Remote Setup	74
Remote Setup	74
6 Brother PC-FAX software	75
PC-FAX sending	75
Setting up user information	75
Sending setup	76
Outside line access	76
Include header	76
User interface	76
Address Book	77
Setting up a Cover Page	78
Entering Cover Page Information	78
Speed-Dial setup	79
Brother Address Book	79
Setting up a Member in the Address Book	80
Setting up a Group for Broadcasting	80
Editing Member information	81
Deleting a Member or Group	81
Exporting the Address Book	82
Importing to the Address Book	83
Sending a file as a PC-FAX using the Facsimile style user interface	84
Redial	84
Sending a file as a PC-FAX using the Simple style user interface	85
PC-FAX receiving	86
Turn on the machine’s PC-FAX Receive function	86
Running PC-FAX Receiving	87
Setting up your PC	87
Viewing new PC-FAX messages	87
Section II Apple® Macintosh®	88
7 Printing and Faxing	89
Setting up your USB-equipped Apple® Macintosh®	89
Printer operation key	90
Job Cancel	90
Secure Print key	90
Printer Emulation Support	91
Setting the Emulation Selection	91
Printing the Internal Font List	91
Printing the Print Configuration List	92
Test Print	92
Restoring default settings	92
Calibration	93
Status Monitor	94
Updating the machine's status	94
Hiding or showing the window	94
Quitting the window	94
Web Based Management	94
Color Calibration	94
Using the Brother Color Driver (Mac OS® X)	95
Choosing page setup options	95
Specific settings	96
Print settings	96
Basic	96
Advanced	96
Basic	97
Media Type	97
Color/Mono	97
Mirror Printing	98
Toner Save Mode	98
Advanced	99
Print Quality	99
Color Mode	99
Improve Gray Color	99
Enhance Black Printing	99
Layout	100
Secure Print	100
Using the Brother Color Driver (Mac OS® 9.1 to 9.2)	101
Secure Print	102
Using the BR-Script 3 (PostScript® 3™ language emulation) printer driver	103
For Mac OS® X users	103
For Mac OS® 9.1 to 9.2 users	105
Sending a fax	107
For Mac OS® X users	107
Drag a vCard from the Mac OS® X Address Book application	109
For Mac OS® 9.1 to 9.2 users	110
8 Scanning	111
Scanning from a Macintosh®	111
Accessing the scanner	111
Scanning an image into your Macintosh®	112
Scanning a whole page	112
Pre-Scanning an image	113
Settings in the Scanner window	114
Image	114
Scanning Area	115
Business Card Size	115
Adjusting the Image	116
Using Presto!® PageManager®	117
Features	117
System requirements for Presto!® PageManager®	117
Presto!® PageManager® Technical Support	118
Using the Scan key (For USB cable users)	120
Scan to E-mail	120
Scan to Image	121
Scan to OCR	121
Scan to File	121
9 ControlCenter2 (For Mac OS® X 10.2.4 or greater)	122
Using ControlCenter2	122
Turning the AutoLoad feature off	122
SCAN	123
CUSTOM SCAN	123
COPY / PC-FAX	123
DEVICE SETTINGS	124
SCAN	125
Image (example: Apple PreView)	125
OCR (Word Processing program)	126
E-mail	127
File attachments	127
File	128
CUSTOM SCAN	129
Customizing a user-defined button	129
Scan to Image:	130
Scan to OCR:	131
Scan to E-mail:	132
Scan to File:	133
COPY / PC-FAX	134
DEVICE SETTINGS	135
Remote Setup	135
Quick-Dial	135
Status Monitor	136
10 Network Scanning (For Mac OS® X 10.2.4 or greater)	137
Before using Network Scanning	137
Configuring Network Scanning	137
Registering your Macintosh® with the machine	138
Using the Scan Key	139
Scan to E-mail (PC)	139
Scan to E-mail (E-mail server)	139
Scan to Image	141
Scan to OCR	141
Scan to File	142
11 Remote Setup (For Mac OS® X 10.2.4 or greater)	143
Remote Setup	143
Index	144
C	144
D	144
F	144
P	144
R	144
S	144

Match case Limit results 1 per page

Network Scanning

4 - 5

Scan to E-mail (E-mail server)

When you select Scan to E-mail (E-mail server) you can scan a black and white or color document and send

it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF

or JPEG for color.

Note

Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See

Network User’s Guide

on the

CD-ROM.)

Place the document face up in the ADF, or face down on the scanner glass.

Press

Scan

Press

▲

▼

to select

Scan to E-mail

Press

Menu/Set

Press

▲

▼

to select

E-mail Server

Press

Menu/Set

Press

▲

▼

to select

Change Quality

Press

Menu/Set

—

If you don’t have to change the quality, press

▲

▼

to select

Enter Address

Press

Menu/Set

and then go to Step

Press

▲

▼

to select

Color 150 dpi

Color 300 dpi

Color 600 dpi

B/W 200 dpi

B/W 200×100 dpi

Press

Menu/Set

If you select

Color 150 dpi

Color 300 dpi

Color 600 dpi

, go to Step

—

If you select

B/W 200 dpi

B/W 200×100 dpi

, go to Step

Press

▲

▼

to select

PDF

JPEG

Press

Menu/Set

and go to Step

Press

▲

▼

to select

PDF

TIFF

Press

Menu/Set

and go to Step

The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use

the One-Touch key.

Press

Color Start

Black Start.

The machine will start the scanning process.