HTC Imagio User Manual - Page 85

Searching for email messages on the Exchange Server, Flagging your messages, Out-of-office auto-

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Working With Company Email and Meeting Appointments 85 Searching for email messages on the Exchange Server You can access email messages that are not available on your phone by searching your Microsoft Exchange Server mailbox. The search results are downloaded and displayed in a Search Results folder. Requirement Your company must be using Microsoft Exchange Server 2007 or later. 1. Tap Start > All Applications > Email > Outlook E-mail. 2. Tap Menu > Tools > Search Server. 3. In the Look for text box, enter the search keyword. 4. Choose the date range of messages to search from. 5. In the Look in list, specify whether to search in the Inbox, Sent Items, or All Folders, and then tap Search. Tip To clear the search results and return to the message list, tap Menu > Clear Results. Flagging your messages Flags serve as a reminder for you to follow-up on important issues or requests contained in email messages. Flagging messages, which has been a useful feature on desktop Outlook E-mail, can also be done in Outlook Mobile on your phone. You can flag received email messages on your phone. Requirement Flags are enabled only if email messages are synchronized with Microsoft Exchange Server 2007 or later. Flags are disabled or hidden if email messages are synchronized with earlier versions of Microsoft Exchange Server. To flag or unflag a message 1. Tap Start > All Applications > Email > Outlook E-mail. 2. Select a message. 3. Tap Menu > Follow Up and select one of the following options: • Set Flag Mark the message with a red flag to remind yourself to follow it up. • Complete Flag Mark the message with a check mark to indicate that the issue or request in the email is already completed. • Clear Flag Remove the flag to unmark the message. Note Email message reminders are displayed on your phone if the messages are flagged with reminders and synchronized from the Exchange Server. Out-of-office auto-reply Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook, Outlook Mobile automatically sends an auto-reply message when you're not available. To send out-of-office auto-reply messages 1. Tap Start > All Applications > Email > Outlook E-mail. 2. Tap Menu > Tools > Out of Office. 3. In the I am currently list, select Out of the Office. 4. Enter your auto-reply message, and then tap Done.

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Working With Company Email and Meeting Appointments 85
Searching for email messages on the Exchange Server
You can access email messages that are not available on your phone by searching your Microsoft Exchange
Server mailbox. The search results are downloaded and displayed in a Search Results folder.
Requirement
Your company must be using Microsoft Exchange Server ±007 or later.
Tap
Start > All Applications > Email > Outlook E-mail
.
Tap
Menu > Tools > Search Server
.
In the
Look for
text box, enter the search keyword.
Choose the date range of messages to search from.
In the
Look in
list, specify whether to search in the
Inbox
,
Sent Items
, or
All Folders
, and then tap
Search
.
Tip
To clear the search results and return to the message list, tap
Menu > Clear Results
.
Flagging your messages
Flags serve as a reminder for you to follow-up on important issues or requests contained in email messages.
Flagging messages, which has been a useful feature on desktop Outlook E-mail, can also be done in Outlook
Mobile on your phone. You can flag received email messages on your phone.
Requirement
Flags are enabled only if email messages are synchronized with Microsoft Exchange Server ±007 or later. Flags
are disabled or hidden if email messages are synchronized with earlier versions of Microsoft Exchange Server.
To flag or unflag a message
Tap
Start > All Applications > Email > Outlook E-mail
.
Select a message.
Tap
Menu > Follow Up
and select one of the following options:
Set Flag
Mark the message with a red flag to remind yourself to follow it up.
Complete Flag
Mark the message with a check mark to indicate that the issue or request in the email
is already completed.
Clear Flag
Remove the flag to unmark the message.
Note
Email message reminders are displayed on your phone if the messages are flagged with reminders and
synchronized from the Exchange Server.
Out-of-office auto-reply
Outlook Mobile allows you to retrieve and change your out-of-office status. Just like desktop Outlook, Outlook
Mobile automatically sends an auto-reply message when you’re not available.
To send out-of-office auto-reply messages
Tap
Start > All Applications > Email > Outlook E-mail
.
Tap
Menu > Tools > Out of Office
.
In the
I am currently
list, select
Out of the Office
.
Enter your auto-reply message, and then tap
Done
.
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