Sharp BP-70C36 Color Advanced and Essentials BP Series Operating Manual - Page 698

DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING File Information The procedure for detail settings is described below. Specifying a property, user name, file name, and folder makes it easier to manage and search for a file. In addition, when [Confidential] is selected for Property and a password is established, other people will not be able to view the file without permission. Changing the property A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: "Sharing", "Protect", and "Confidential". When saved with the "Sharing" property, a file is not protected. When saved with the "Protect" or "Confidential" property, a file is protected. Files saved to the Quick File folder are all saved as "Sharing" files. When a file is saved to the Main folder or a custom folder, "Sharing", "Protect" or "Confidential" can be selected. Sharing A "Sharing" file can be changed to "Protect" or "Confidential" using "Property Change" in the Job Settings. Protect "Protect" does not require setting of a password, but prevents a file from being moved, deleted or edited. A password cannot be established. Confidential To protect a "Confidential" file, a password is set. (The password must be entered to retrieve the file.) When a file is saved in encrypted PDF format, the file property is automatically set to "Confidential". • Restrictions on changing the property •A file that is set to "Sharing" can be changed to "Protect" or "Confidential" as required. However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". •A file that is set to "Protect" can be changed to "Sharing" or "Confidential" as required. However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing". •A file that is saved in the Quick File folder cannot be changed to "Confidential". If the file is moved to the Main folder or a custom folder, the property can be changed to "Confidential". •Two properties cannot be selected for a single file. 1 Select [Property] in the File Information screen. 2 When you have selected [Confidential], enter a password (4 to 32 characters). Every time you enter one digit, " " is displayed. Specifying a user name 1 Tap the [User Name] text box. When user authentication is used, the user name that was used for login is automatically selected. In this case, this step is not necessary. The user name must first be stored by selecting [User Control] in "Settings (administrator)" → [User Settings] → [User List]. 7-12