Sharp BP-70C36 Color Advanced and Essentials BP Series Operating Manual - Page 716

DOCUMENT FILING►USING STORED FILES Automatic Deletion of File You can have document filing data in specified folders automatically deleted by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the disclosure of sensitive information and frees space on the local drive. Automatic Deletion of File Settings Document filing settings are described below. Tap the [Document Filing Settings] key to configure the settings. Time and folder settings can be configured to have files in specified folders (stored by document filing) automatically deleted at a specified time. Up to 3 settings can be stored to be automatically deleted. The procedure for using this function is as follows: (1) Select [Setting 1], [Setting 2], or [Setting 3]. (2) Set the time and date for automatic deletion. (3) Select the desired folder. (4) Specify whether or not protected files and confidential files are to be deleted. (5) Enable the stored settings. Item Settings Schedule Select the cycle for automatic deletion. Select from [Delete by Schedule] or [Delete at Specified Time after Specified Days Have Elapsed]. Delete by Schedule Select an automatic deletion cycle. • Every Day: Auto deletion every day at the specified time. • Every Week: Auto deletion at the specified time on the specified day of the week. • Every Month: Auto deletion at the specified time on the specified day of the month. Delete at Specified Time after Specified Days Have Elapsed Deletes the file automatically at the specified time after the specified number of days have passed from the day the file was saved. • Days: Set the elapsed time and date. • Time of Deletion: Deletes the file automatically at the specified time. Folders To select the folder separately, select [Folder Select] and select the desired folder. To select all folders, including the folder currently being created, select [All Folders (Including folders registered hereafter)]. Delete Protected File Enable this setting to include protected files in the deletion. Delete Confidential File Enable this setting to include confidential files in the deletion. Delete Now When this is executed with a folder selected, all files in the folder will be immediately deleted regardless of the date and time setting. Executing automatic deletion during Auto Power Shut-Off (If this is not selected, the files will be deleted after the machine wakes from auto power shutoff mode.) Execute Auto Deletion even if Auto Power Shut-Off is enabled. When the checkbox is not selected ( ), the files will be deleted after the machine wakes from auto power shutoff mode. 7-30