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Kyocera KM-2560 Fax System (M) Operation Guide Rev-2.0 - Page 158

Logging in when User Accounting has been Enabled, Account ID or Administrator No.

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FAX Operation (Advanced) Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Output from FAX Box • Encrypted transmission • Cancelling of sending jobs • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission IMPORTANT: You can use 'Make a call', 'Checking FAX Job History' and 'Communication Control Report Output' functions without entering an Account ID or Administrator No. When job accounting has been enabled, batch transmission function works only for communication to be performed for the same Account ID. The communication to be performed with a different Account ID is not conducted as a batch transmission. Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed. Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. 5-74 OPERATION GUIDE

Section	Page
Contents	3
General Notice	5
Trademark Information	5
Declarations to European Directives	6
Technical regulations for terminal equipment	7
Network Compatibility Declaration	8
Legal and Safety Information	9
Legal Notice	9
Safety Conventions in This Guide	9
Symbols	9
About this Operation Guide	11
Installation Precautions	11
Precautions for Use	11
Introduction	13
About This Guide	13
Conventions in This Guide	15
Description of Operation Procedure	15
Originals and Paper Sizes	16
Icons on the Touch Panel	16
1 Part Names	17
Machine	18
Document Processor (optional)	19
Operation Panel	20
Touch Panel	21
Send Screen	21
Document Box Screen	22
Status/Job Cancel Screen	23
2 Preparation Before Use	25
Selection of Telephone Line (Inch version only)	26
Selection of Transmit Terminal Identification (TTI)	27
Local FAX Name Entry	28
Local FAX Information Entry	29
Date and Time Entry	31
3 FAX Operation (Basic)	33
Automatic Send	34
FAX Automatic Reception	43
Cancelling Communication	45
Cancelling Memory Transmission (while originals are being scanned)	45
Cancelling Memory Transmission (during communication)	45
Cancelling and Sending Delayed Transmissions (Queued)	46
Cancelling Direct Transmission	46
Cancelling Transmission (Disconnection of Communication)	46
Cancelling Polling or Sub Address Bulletin Board Transmissions	47
Using the Address Book	48
Registering a New Destination	48
Selecting a Destination from the Address Book	56
Changing/Deleting Registration Contents	58
Using One-touch Keys	59
Registering a New One-touch Key	59
Selecting a Destination by One-touch Key	60
Changing/Deleting Registration Contents	60
Using the Speed Dial key	62
Dialing the Same Receiving System (Redial)	63
Automatic Redial	63
Manual Redial (Recall)	63
Previewing Images	64
4 FAX Operation (Application)	67
Long Originals	68
Delayed Transmission	69
Broadcast Transmission	71
Standby Transmission	73
Interrupt Send	74
Chain Dial	75
Manual Send	77
Manual Reception	79
Other Functions	81
Original Size Selection	81
Sending Size Selection	81
Zoom	81
Mixed Sized Originals	81
Multi-page Form	81
1-sided / 2-sided Selection	81
Original Orientation	82
Selection of Image Quality	82
Continuous Scan	82
Border Erase	83
Job Finish Notice	84
Send and Print	84
Send and Store	84
5 FAX Operation (Advanced)	85
FAX/TEL Auto Switch Reception	86
FAX/Answering Machine Auto Switch Reception	88
DRD Reception (Available for inch versions only)	91
Remote Switch Function	93
How to Register Remote Switch Dial	93
Using the Remote Switch Dial	93
Memory Forwarding	95
Type of Forwarding Destination and Requirements for Forwarding	95
Registration of Forwarding Settings (Forward All)	97
Registration of Forwarding Settings (for Each Requirement)	99
Changing/Deleting a Forwarding Settings (for Each Requirement)	103
Cancelling the Forwarding Settings	103
Forwarding Detail Settings	103
Settings for Memory Forwarding from COMMAND CENTER (RX/Forward Requirements Settings)	106
FAX Box Function	121
FAX Box	121
Registering a FAX Box	121
Changing/Deleting a FAX Box	122
Printing Originals from a FAX Box	123
Deleting Originals from a FAX Box	124
Checking Details and Renaming Files	125
Previewing Images	125
Printing a FAX Box List	126
Sub Address Communication	128
Sub Address Communication	128
Sub Address	128
Sub Address Transmission	128
Program Dial	131
Registering Programs	131
Changing/Deleting Registration Contents	131
Using Program Dial	132
Transmission Restriction	133
Registering Permit FAX No.	134
Changing and Deleting Permit FAX No.	135
Registering Reject FAX No.	136
Changing and Deleting Reject FAX No.	137
Registering Permit ID No.	138
Changing and Deleting Permit ID No.	139
Setting Send Restriction	140
Setting Reception Restriction	141
Encryption	143
Registering an Encryption Key	144
Changing and Deleting Registration Contents of Encryption Key	145
Operation at the Sending System	145
Operation at the Receiving System	147
Polling Communication	148
Polling Transmission	148
Polling Reception	152
Printing from a Polling Box	153
Deleting Originals in a Polling Box	154
Checking Details and Renaming Files	154
Previewing Images	155
Account Management	157
Logging in when User Accounting has been Enabled	158
Logging in when Job Accounting has been Enabled	159
6 Checking Transmission Results and Registration Status	161
Various Tools for Checking Transmission Results and Registration Status	162
Checking FAX Job History	163
Displaying Job Log Screen	163
Description of the Job Log Screen	164
Checking Details of the Job Log	166
Printing Administrative Reports	168
Send Result Reports	168
FAX RX Result Reports	169
Activity Report	170
Status Page	171
Reporting FAX Receipt Result by E-mail	173
7 Setup and Registration	175
Rings	176
Volume Adjustment	177
Retry Times	178
Receiving Mode	179
Reception Date/Time	180
Media Type for Print Output	181
MP Tray Paper Output	182
Reduced Reception	183
Duplex Print Output	184
2 in 1 Reception	185
Remote Diagnosis	186
8 Optional Equipment	187
FAX Backup Kit	188
Dual FAX	190
9 Internet Faxing (i-FAX)	193
What is i-FAX?	194
i-FAX Transmission Flowchart	194
i-FAX Reception Flowchart	194
Notes on Using i-FAX	195
Full Mode	195
i-FAX Settings	197
Accessing COMMAND CENTER	197
i-FAX SMTP Settings	198
i-FAX POP3 Settings	200
i-FAX Transmission	202
i-FAX Reception	207
Manual i-FAX Reception	207
10 About Network FAX	209
What is Network FAX?	210
Flow of Network FAX Sending	210
Flow of Network FAX Receiving	210
Setup	212
Flow of Setup	212
Network FAX Driver Operation Guide (Online Manual)	212
11 Troubleshooting	215
Indicators During Sending/Receiving Operation	216
Precautions When Turning Power OFF	217
Error Messages	218
Troubleshooting	220
Appendix	223
Character Entry Method	224
Entry Screens	224
Entering Characters	225
Specifications	227
Menu List	228
Received FAX Sizes and Paper Priority (Inch Model)	231
Received FAX Sizes and Paper Priority (Metric Model)	234
Error Code List	237