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Ricoh SP4100N Software User Guide - Page 1

Ricoh SP4100N - Aficio SP B/W Laser Printer Manual

UPC - 026649027994

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Operating Instructions Software Guide 1 Preparing for Printing 2 Setting Up the Printer Driver 3 Other Print Operations 4 Using Paper Types that have Unique Names 5 Making Printer Settings Using the Control Panel 6 Monitoring and Configuring the Printer 7 Using a Printer Server 8 Special Operations under Windows 9 Mac OS Configuration 10 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information before using the machine.

Section	Page
Operating Instructions 〈Software Guide〉	1
TABLE OF CONTENTS	3
Manuals for This Printer	12
How to Read This Manual	13
Symbols	13
Description for the Specified Model	14
Using Keys	15
1. Preparing for Printing	17
Quick Install	17
Confirming the Connection Method	19
Network Connection	19
Using this printer as the Windows printing port	19
Using as a network printer	20
Local Connection	21
Using the SmartDeviceMonitor Port	23
Installing DeskTopBinder-SmartDeviceMonitor for Client	23
Installing the PCL or RPCS Printer Driver (TCP/IP)	24
Installing the PCL or RPCS Printer Driver (IPP)	25
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - TCP/IP)	27
Installing the PostScript 3 Printer Driver (Windows 95/98/Me - IPP)	28
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)	30
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)	31
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2 - TCP/IP)	32
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2 - IPP)	33
Changing the Port Settings for SmartDeviceMonitor for Client	35
Using the Standard TCP/IP Port	37
Installing the PCL or RPCS Printer Driver	37
Installing the PostScript 3 Printer Driver (Windows 2000)	38
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2)	39
Using the LPR Port	41
Installing the PCL or RPCS Printer Driver	41
Installing the PostScript 3 Printer Driver (Windows 2000)	42
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2)	43
Using as the Windows Network Printer	45
Installing the PCL or RPCS Printer Driver	45
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	46
Installing the PostScript 3 Printer Driver (Windows 2000)	47
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2)	48
Using as the NetWare Print Server/Remote Printer	50
When using the PostScript 3 Printer Driver	51
Form Feed	52
Banner Page	52
Printing after Resetting the Printer	52
Installing the Printer Driver Using USB	53
Windows Me - USB	53
Windows 2000 - USB	55
Windows XP, Windows Server 2003/2003 R2 - USB	56
Troubleshooting USB	57
Printing with Parallel Connection	58
Installing the PCL or RPCS Printer Driver	58
Installing the PostScript 3 Printer Driver (Windows 95/98/Me)	59
Installing the PostScript 3 Printer Driver (Windows 2000)	60
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003/2003 R2)	61
Having Problems Installing the Printer Driver from the CD-ROM	62
Making Option Settings for the Printer	64
Conditions for Bidirectional Communication	64
If Bidirectional Communication is Disabled	65
Memory Capacity and Paper Size	66
2. Setting Up the Printer Driver	69
PCL - Accessing the Printer Properties	69
Windows 95/98/Me - Accessing the Printer Properties	69
Making Printer Default Settings	69
Making Printer Settings from an Application	69
Windows 2000 - Accessing the Printer Properties	70
Making Printer Default Settings - The Printer Properties	70
Making Printer Default Settings - Printing Preferences	71
Making Printer Settings from an Application	71
Windows XP, Windows Server 2003/2003 R2 - Accessing the Printer Properties	71
Making Printer Default Settings - The Printer Properties	72
Making Printer Default Settings - Printing Preferences	72
Making Printer Settings from an Application	73
Windows NT 4.0 - Accessing the Printer Properties	73
Making Printer Default Settings - The Printer Properties	73
Making Printer Default Settings - Default	74
Making Printer Settings from an Application	74
RPCS - Accessing the Printer Properties	76
Windows 95/98/Me - Accessing the Printer Properties	76
Making Printer Default Settings	76
Making Printer Settings from an Application	77
Windows 2000 - Accessing the Printer Properties	77
Making Printer Default Settings - The Printer Properties	77
Making Printer Default Settings - Printing Preferences	78
Making Printer Settings from an Application	78
Windows XP, Windows Server 2003/2003 R2 - Accessing the Printer Properties	79
Making Printer Default Settings - The Printer Properties	79
Making Printer Default Settings - Printing Preferences	80
Making Printer Settings from an Application	80
Windows NT 4.0 - Accessing the Printer Properties	80
Making Printer Default Settings - The Printer Properties	81
Making Printer Default Settings - Default	81
Making Printer Settings from an Application	82
PostScript 3 - Setting Up for Printing	83
Windows 95/98/Me - Accessing the Printer Properties	83
Making Printer Default Settings	83
Making Printer Settings from an Application	83
Windows 2000 - Accessing the Printer Properties	84
Making Printer Default Settings - The Printer Properties	84
Making Printer Default Settings - Printing Preferences	85
Making Printer Settings from an Application	85
Windows XP, Windows Server 2003/2003 R2 - Accessing the Printer Properties	85
Making Printer Default Settings - The Printer Properties	86
Making Printer Default Settings - Printing Preferences	86
Making Printer Settings from an Application	87
Windows NT 4.0 - Accessing the Printer Properties	87
Making Printer Default Settings - The Printer Properties	87
Making Printer Default Settings - Default	88
Making Printer Settings from an Application	88
Mac OS - Setting Up for Printing	89
Making Paper Settings from an Application	89
Setting up for Printing from an Application	89
3. Other Print Operations	91
Printing a PDF File Directly	91
Printing Method	91
Using DeskTopBinder Lite	91
PDF Direct Print Properties	93
Using Commands	94
Unauthorized Copy Control	96
Using [Data security for copying]	96
Using [Mask type:]	97
Important Notice	99
Sample Print	100
Printing the First Set	101
Printing the Remaining Sets	101
Printing a selected Sample Print file only	101
Printing all Sample Print files	102
Deleting Sample Print Files	103
Deleting a selected Sample Print file only	103
Deleting all Sample Print files	103
Locked Print	104
Sending a Locked Print File	104
Printing a Locked Print File	105
Printing a selected Locked Print file only	105
Printing all Locked Print file	106
Deleting Locked Print Files	106
Deleting a selected Locked Print file only	106
Deleting all Locked Print files	107
Hold Print	108
Hold Print Job to the Printer	108
Printing a Hold Print File	109
Printing a selected Hold Print file only	109
Printing all Hold Print files	110
Deleting Hold Print Files	110
Deleting a selected Hold Print file only	110
Deleting all Hold Print files	111
Stored Print	112
Stored Print Job to the Printer	113
Printing a Stored Print File	113
Printing a selected Stored Print file only	113
Printing all Stored Print files	114
Deleting Stored Print Files	115
Deleting a selected Stored Print file only	115
Deleting all Stored Print files	116
Form Feed	117
Printing from a Selected Tray	117
Canceling a Print Job	118
Windows - Canceling a Print Job	118
Mac OS - Canceling a Print Job	119
Checking the Error Log	121
Collate	122
Spool Printing	123
Setting Spool Printing	123
Viewing or Deleting spooled jobs using Web Image Monitor	124
Cover	125
Slip Sheets	127
4. Using Paper Types that have Unique Names	129
From Registration of User Paper Types to Use	129
Registering Names to Paper Types	131
Setting User Paper Types to Trays	132
Printing Using Registered Paper Types	133
5. Making Printer Settings Using the Control Panel	135
Menu Chart	135
Paper Input Menu	141
Changing the Paper Input Menu	141
Auto Tray Select	141
Tray Priority	141
Paper Input Menu Parameters	142
List/Test Print Menu	145
Printing a Configuration Page	145
Interpreting the Configuration Page	145
List/Test Print Menu Parameters	147
Maintenance Menu	148
Changing the Maintenance Menu	148
HD Format	148
Maintenance Menu Parameters	148
System Menu	151
Changing the System Menu	151
System Menu parameters	151
Host Interface Menu	159
Changing the Host Interface Menu	159
Host Interface Menu Parameters	159
PCL Menu	165
Changing the PCL Menu	165
PCL Menu Parameters	165
PS Menu	168
Changing the PS Menu	168
PS Menu Parameters	168
PDF Menu	170
Changing the PDF Menu	170
PDF Menu Parameters	170
Language Menu	172
Changing the Language Menu	172
Language Menu Parameters	172
6. Monitoring and Configuring the Printer	173
Using Web Image Monitor	173
Displaying Top Page	174
About Menu and Mode	175
Access in the Administrator Mode	177
Displaying Web Image Monitor Help	177
Downloading Help	178
Linking the URL of the Help File to the Help Button	178
Using SmartDeviceMonitor for Admin	179
Installing SmartDeviceMonitor for Admin	180
Changing the Network Interface Board Configuration	181
Locking the Menus on the Printer's Control Panel	182
Changing the Paper Type	182
Managing User Information	183
Starting User Management Tool	183
Displaying the Number of Sheets Printed	184
Exporting the information about the number of pages printed	184
Resetting the number of pages printed to 0	184
Restricting Functions	185
Setting Applicable Functions to New Users	185
Configuring the Energy Saver Mode	185
Setting a Password	186
Checking the Printer Status	187
Changing Names and Comments	187
Viewing and Deleting Spool Print Jobs	189
Using SmartDeviceMonitor for Client	190
Monitoring Printers	190
Checking the Printer Status	190
When Using IPP with SmartDeviceMonitor for Client	190
Printer Status Notification by E-Mail	192
Auto E-mail Notification	193
On-demand E-mail Notification	193
Mail authentication	194
Sending On-demand E-mail	195
Remote Maintenance by telnet	199
Using telnet	199
access	200
autonet	201
bonjour(rendezvous)	201
devicename	203
dhcp	203
diprint	205
dns	205
domainname	207
help	208
hostname	208
ifconfig	208
info	210
ipp	210
ipv6	211
lpr	211
netware	211
passwd	213
pathmtu	213
prnlog	213
route	214
set	215
show	218
slp	218
smb	218
snmp	219
sntp	222
spoolsw	223
ssdp	223
ssh	224
status	224
syslog	225
upnp	225
web	225
wiconfig	226
wins	230
SNMP	232
Getting Printer Information over the Network	233
Current Printer Status	233
Printer Configuration	237
Understanding the Displayed Information	239
Print Job Information	239
Print Log Information	239
Configuring the Network Interface Board	241
Message List	250
System Log Information	250
7. Using a Printer Server	259
Preparing Printer Server	259
Printing notification via SmartDeviceMonitor for Client	259
Setting the print server	259
Setting a Client	260
Using NetWare	261
Setting Up as a Print Server (NetWare 3.x)	262
Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5)	263
Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment	264
Setting Up as a Remote Printer (NetWare 3.x)	266
Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)	268
8. Special Operations under Windows	271
Printing Files Directly from Windows	271
Setup	271
Using a Host Name Instead of an IPv4 Address	272
When using DNS	272
When setting the IPv4 address of a printer using DHCP	272
In other cases	272
Printing Commands	273
lpr	274
rcp	274
ftp	274
9. Mac OS Configuration	277
Mac OS	277
Installing the PostScript 3 Printer Driver and PPD File	277
Setting Up PPD Files	278
Using USB Interface	278
Setting Up Options	278
Installing Adobe Type Manager	279
Installing Screen Fonts	280
Changing to EtherTalk	280
Mac OS X	282
Installing the PPD Files	282
Setting Up PPD Files	282
Setting Up Options	283
Using USB Interface	283
Using Bonjour (Rendezvous)	284
Changing to EtherTalk	284
Configuring the Printer	286
Using PostScript 3	287
Job Type	287
Using Sample Print	288
Using Locked Print	290
Using Hold Print	293
Using Stored Print	295
User Code	298
Paper Size	298
Fit to Paper	298
Paper Source (Paper Feed)	299
Resolution	299
Orientation Override	299
Duplex Printing	299
Toner Saving	300
Collate	300
Paper Type	301
Image Smoothing	301
Dithering	302
Printer Utility for Mac	303
Installing Printer Utility for Mac	303
Starting Printer Utility for Mac	304
Mac OS	304
Mac OS X	304
Printer Utility for Mac Functions	304
Downloading PS Fonts	304
Displaying Printer Fonts	305
Deleting Fonts	305
Initializing the Printer Disk	306
Page Setup	306
Printing Font Catalog	306
Printing Font Sample	307
Renaming the Printer	307
Restarting the Printer	308
Downloading PostScript Files	308
Selecting the Zone	308
Displaying the Printer Status	309
Launching the Dialogue Console	310
10. Appendix	311
Software and Utilities Included on the CD-ROM	311
Printer Drivers for This Printer	311
SmartDeviceMonitor for Admin	312
DeskTopBinder - SmartDeviceMonitor for Client	313
Protection Using Encryption	316
SSL (Secure Sockets Layer) Encryption	317
Creating and Installing the Self-Signed Certificate	318
Creating the Server Certificate (Certificate Issued by a Certificate Authority)	318
Installing the Server Certificate (Certificate Issued by a Certificate Authority)	319
Enabling SSL	319
User Settings for SSL (Secure Sockets Layer)	320
Setting the SSL / TLS Encryption Mode	321
Setting the SSL / TLS Encryption Mode	321
SNMPv3 Encryption	321
Cautions to Take When Using in a network	323
Connecting a Dial-up Router to a Network	323
Configuring the router	323
Configuring the printer with NetWare	323
Configuring the printer without NetWare	323
Using DHCP	323
Using AutoNet	325
Configuring the WINS Server	325
Using Web Image Monitor	325
Using telnet	326
Using the Dynamic DNS Function	326
Updating	326
DNS servers targeted for operation	327
DHCP servers targeted for operation	327
Setting the dynamic DNS function	328
Installing Font Manager 2000	329
Using Adobe PageMaker Version 6.0, 6.5, or 7.0	330
When Using Windows Terminal Service/MetaFrame	331
Operating Environment	331
Supported Printer Drivers	331
Limitations	331
Copyright Information about Installed Applications	334
expat	334
JPEG LIBRARY	334
NetBSD	334
Authors Name List	335
Samba(Ver 2.2.2-1.1)	336
RSA BSAFE	337

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Preparing for Printing

Setting Up the Printer Driver

Other Print Operations

Using Paper Types that have Unique Names

Making Printer Settings Using the Control Panel

Monitoring and Configuring the Printer

Using a Printer Server

Special Operations under Windows

Mac OS Configuration

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information

before using the machine.

Software Guide

Operating Instructions